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Minutes - Board - 1995-04-20R :a 0 COSTA MESA SANITARY DISTRICT Minutes of Board of Directors Adjourned Regular Meeting held April 20, 1995 Call to Order: The Board of Directors of the Costa Mesa Sanitary District met in adjourned regular session on April 20, 1995, 6:00 p.m., at the Civic Center, 77 Fair Drive, Costa Mesa. Director Ferryman called the meeting to order at 6:00 p.m. Director Worthington led the Pledge of Allegiance. Director Reade gave the Invocation. Roll Call: Directors Present: James Ferryman, Arthur Perry, Nate Reade, Arlene Schafer, Dan Worthington Staff Present: Robin Hamers, Manager/Engineer; Alan Burns, General Counsel; Dawn Guastella, Permit Specialist; Susan Temple, Treasurer Others Present: None MINUTE APPROVAL MINUTES OF REGULAR MEETING - MARCH 9, 1995 Director Reade moved acceptance of the minutes of the regular meeting, March 9, 1995. Director Perry seconded. No discussion was held. Motion to approve the minutes as written approved unanimously. MINUTES OF SPECIAL MEETING - MARCH 23, 1995 AND ADJOURNED SPECIAL MEETING - MARCH 30, 1995 Director Perry moved acceptance of the minutes of the special meeting, March 23, 1995, and adjourned special meeting, March 30, 1995. Director Reade seconded. No discussion was held. Motion to accept the minutes approved unanimously. WRITTEN COMMUNICATIONS Mr. Hamers reported on an article from the Daily Journal, entitled "Judge Removes Key Hurdle to O.C. Settlement." Mr. Hamers additionally reported receipt of a letter from Pacific Bell Directory, dated April 12, 1995, from Mr. Joe Schwarzmann, Manager, Contract Management & Recycling. COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held April 20, 1995 PUBLIC COMMENTS There were no public comments made. REPORTS MANAGER'S REPORT OCCUPANCY REPORT Page 2 Mr. Hamers reported no increase or decrease in the occupancy report for solid waste collection as of April 1, 1995. Therefore, the total for April is 22,120. Staff recommends the acceptance of the count. Director Perry motions to accept the count as presented. Director Reade seconded. Motion to accept the count approved unanimously. Mr. Hamers recommended that the Board direct staff to prepare a warrant for $156,171.62 to Costa Mesa Disposal on May 1, 1995, for payment for April trash collection based on the April count of 22,120. Motion made by Director Perry, seconded by Director Reade. Motion carries 4 -0. SOURCE REDUCTION AND RECYCLING ELEMENT - AB939 STATUS OF CITY'S WASTE PROGRAM Anti - Scavenging Solutions/Enforcement Mr. Hamers reports the issuance of a letter, dated March 16, 1995, to Mr. Alan Roeder, City Manager of Costa Mesa, relating the Board's concerns regarding the ubiquitous scavenging problem. Mr. Hamers further reported receipt of a response from Mr. Allan Roeder, City Manager of Costa Mesa, stating their intention to take affirmative action towards enforcing the anti - scavenging ordinance. Director Worthington expressed concern regarding the adequacy of the existing anti - scavenging ordinance's terminology. President Ferryman directed Mr. Burns, General Counsel, to review the anti - scavenging ordinance and the Municipal Codes and report back to the Board at the next meeting. Mr. Hamers advised the Board of a video produced from the scavenging forum held on March 15, 1995, at the City of Garden Grove. Staff will make the video available for viewing by the Board members. C� SRRE EDUCATIONAL PROGRAM Mr. Hamers reported the newsletter is in the final stages of production and that • Ms. Reichle is working with the art department finalizing the layout. C • COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held April 20, 1995 WASTE DIVERSION REPORT Waste Diversion Report for March 1995 Page 3 Mr. Hamers reported 25.1% waste diversion for the month of March 1995. Total Tonnage: 3,009.98 Tonnage Recycled: 755.47 Director Reade moved acceptance of the Waste Diversion Report for March 1995. Director Perry seconded. Motion to accept the Waste Diversion Report approved unanimously. LOCAL MEETINGS Local Agency Formation Commission Mr. Hamers reported the current agenda for LAFCO shows the proposed new fee schedules reflecting substantial increases. Independent Special Districts /Orange County ( ISDOC) Executive Board Meeting Director Reade reported on the reorganization talks between the Garden Grove Sanitary District and the City of Garden Grove. Director Reade also reported the suggestion of changing the quarterly meeting to MWDOC to allow for a higher attendance. Meeting of 3 -30 -95 /Santa Margarita Water District Director Reade further reported that ISDOC members voted against the privatization of the Santa Margarita Water District (SMWD) after hearing presentations from SMWD and California American Water Company. Director Schafer arrived at 6:25 p.m. Special Meeting 4 -27 -95 Topic: Consolidations Director Reade further reported a special meeting on April 27, 1995, at 7:00 p.m., at the Orange County Water District. Mr. Hamers reported on the agenda of the meeting proposing a panel discussion regarding consolidation of the City of Garden Grove and the Garden Grove Sanitary District, and the effects on the City of Westminster and the Midway City Sanitary District. COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held April 20, 1995 Page 4 Mr. Burns advised that the City of Fountain Valley was opposed to the Garden Grove Sanitary District reorganization. Mr. Burns will provide documentation to Mr. Hamers. Mr. Hamers further reported on a suggestion to ISDOC wherein a spokesperson be available to give a presentation about the benefits of Special Districts and provide information such as is in the USC report citing case studies. Orange County Sanitation Districts Regular Meeting Director Schafer reported on her attendance at the meeting and the approval of the loan to the Garden Grove Sanitary District. President Ferryman reported on the pending increase in the sewer connection fees. SAFETY COMMITTEE Minutes of March 21, 1995 C, Mr. Hamers presented the minutes of the Safety Committee meeting of March 21, • 1995. Director Schafer moved to accept the minutes. Director Perry seconded. The motion to accept the minutes was approved unanimously. TREASURER'S REPORTS Financial Report Ms. Temple presented the financial statements as of March 31, 1995. Motion to accept the report as presented made by Director Schafer, seconded by Director Perry. Motion to accept the financial report as presented approved unanimously. Treasurer's Report of Monies on Deposit Ms. Temple presented the report showing the District's portfolio for the months of February and March 1995. Director Schafer motioned to approve the report. Director Perry seconded. Motion to approve the Treasurer's Report approved unanimously. Investment Oversight Committee Mr. Hamers reported on the Investment Oversight Committee meeting of April 20, 1995, attended by Directors Ferryman and Reade, Ms. Temple and her assistants, and Mr. Hamers. Directors Perry and Worthington will attend the next Investment Oversight Committee • meeting in July. COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held April 20, 1995 Page 5 • Orange County Treasurer's Pool Update Mr. Hamers reported the impending court date, May 2, 1995, when the judge will be entertaining a joint settlement agreement for the Orange County Treasurer's Pool. Agreement - Settlement Mr. Hamers and Mr. Burns reported on the agencies in the minority electing Option B of the settlement agreement. ENGINEER'S REPORT Project Status Report Director Reade motioned to accept the Project Status Report. Director Schafer seconded. The report was approved unanimously as presented. Development Update Mr. Hamers reported that Amel Development is developing the southwest corner of Bear Street and South Coast Drive, Metro Point. This development will not affect the Costa Mesa Sanitary District's sewer system. Mr. Hamers further reported that C. J. Segerstrom has authorized engineers to prepare plans for Susan Street, south from Sunflower down to South Coast Drive. The development will include a new public sewer line in Susan Street. The east side of Susan is zoned for housing, and the west side was purchased by the Automobile Club of Southern California. Project No. 135 - Elden Pumping Station Force Main - Phase H Accept Improvements and File Notice of Completion Mr. Hamers reported the project is completed, and staff recommended the Board accept the improvements and file notice of completion. Director Perry motioned to accept improvements and file a notice of completion. Director Schafer seconded. Motion carried 5 -0. Authorize Payment of Retention and Exonerate Bonds Mr. Hamers recommended Board authorize the payment of retention and exonerate bonds. Director Reade moved to authorize payment of retention 35 days after the notice of completion is recorded, exonerate labor and material and faithful performance bonds after COSTA MESA SANITARY DISTRICT .s Minutes - Board of Directors Meeting held April 20, 1995 Page 6 the notice of completion is recorded, and exonerate 10% guarantee bond one year after the notice of completion is recorded. Director Schafer seconded. Motion carried 5 -0. ATTORNEY'S REPORTS Mr. Burns stated there was nothing to report. OLD BUSINESS STATUS REPORT - PENDING ITEMS Mr. Hamers declares there is nothing to report, there are no pending items. CREATIVE MANAGEMENT SOLUTIONS - FINANCIAL STUDY - PHASE II FINAL REPORT A study session will be set at the next regular meeting to discuss this issue. 1995 TELEPHONE BOOK RECYCLING PROGRAM Pacific Bell Directory - Recommendation Mr. Hamers reported receipt of a letter dated April 12, 1995, from Pacific Bell Directory • Manager, Mr. Joe Schwarzmann, declining interest in the fee attachment to the telephone books. Mr. Hamers was directed by the Board to request from the State Integrated Waste Management Board in Sacramento and the County Integrated Waste Management Department any and all information regarding the quantification and effect of telephone books in the landfills and the possible institution of a mandatory recycling program. Mr. Hamers will additionally contact Americlean, the City's environmental consultant and begin gathering supporting facts and information. Costa Mesa Summit Meeting - March 24, 1995 Topic: Disaster Preparedness Mr. Hamers and Director Schafer reported on the Summit meeting, chaired by Director Schafer. Designate Speaker for New Video Director Schafer reported the intended formation of a subcommittee of the Chamber of Commerce to promote disaster preparedness. 41 • COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held April 20, 1995 Page 7 Director Reade motioned to approve the Costa Mesa Sanitary District's participation in the subcommittee with Director Schafer representing the District's interest. Director Perry seconded. Motion approved unanimously. Community Awareness Day Director Schafer advised the intended desire of the subcommittee is to hold a Community Awareness Day in the future. Trash Hauler's Responsibilities Mr. Hamers reported that according to the Costa Mesa Multihazard Plan, the City of Costa Mesa would advise the Sanitary District of a location for refuse in the event of an emergency. Mr. Hamers further recommended that Director Schafer inquire of Vince Whelan or Gerry Verwolf at the next Disaster Preparedness Meeting as to how to proceed. Mr. Hamers will additionally inquire of Mr. Bill Morris. Set Date for Study Session/C. R. Transfer Contract A date of Wednesday, May 10, 1995, at 12:00 noon for the study session pertaining to the C. R. Transfer contract was decided upon. NEW BUSINESS No new business was introduced. WARRANT REPORT Director Reade suggested a modification to the warrant report reflecting the inclusion of a description of the meetings attended by.the Directors in addition to the dates. Motion made by Director Reade, seconded by Director Schafer, authorizing the President and Secretary to sign Report No. 95 -10 instructing the Finance Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $355,674.84. Motion carried 5 -0. ORAL COMMUNICATIONS Director Reade requested clarification for Director Schafer as to the Board's membership in the Chamber of Commerce. Mr. Hamers confirmed the District is indeed a member. ADJOURNMENT At 7:50 p.m. Director Ferryman adjourned the meeting. Preside Secretary