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Minutes - Board - 1993-10-14-t .j t COSTA MESA SANITARY DISTRICT • Minutes of Board of Directors Meeting held October 14, 1993 Call to Order: The Board of Directors of the Costa Mesa Sanitary District met in regular session on October 14, 1993, 7:30 p.m., at the Civic Center, 77 Fair Drive, Costa Mesa. Director Wahner called the meeting to order at 7:30 p.m. Director Perry led the Pledge of Allegiance. Director Reade gave the Invocation. Roll Call: Directors Present: James Wahner, Nate Reade, James Ferryman, Art Perry, Mike Scheafer. Staff Present: Roy June, Attorney; Robin Hamers, Manager/ Engineer; Florine Reichle, Assistant Manager/ Clerk of the District; Dawn Guastella, Permit Specialist; Reba Coulter, Finance. Others Present: Diane Semanko, Recording Secretary. • MINUTES OF SEPTEMBER 16,1993: The minutes of September 16, 1993, were approved unanimously as presented. WRITTEN COMMUNICATIONS: Mr. Hamers presented an article from The Orange County Register regarding the proposed new City/District operating agreement and the AB 939 fee waiver agreement. Staff suggested a call to The Register to print a new article for clarification. The Board directed the Manager to proceed. MANAGER'S REPORT: OCCUPANCY REPORT: Mr. Hamers reported a decrease of four units for solid waste collection as of October 1, 1993; therefore, the total for October is 22,378. Staff recommends the Board direct staff to prepare a warrant to Costa Mesa Disposal on November 1, 1993 for payment for October trash collection based on the occupancy report so long as contractor fulfills obligations of agreement. Motion made by Director Ferryman, seconded by Director Perry, to accept occupancy report as given. Motion carried 5 -0. Motion to prepare a warrant in the amount of $153,781.62 to Costa Mesa Disposal on November 1 made by Director Reade, • seconded by Director Ferryman. Motion carried 5 -0. COSTA MESA SANITARY DISTRICT Page 2 Minutes - Board of Directors Meeting held October 14, 1993 REFUNDS: Haans Wona, P.O. Box 3526, Costa Mesa, CA 92628 Mr. Hamers presented a request for a refund of trash assessment fees on the property located at 1642 Coriander Drive, Assessor's Parcel No. 139 - 491 -05, for the tax year 1990 -1991 through 1993 -1994. Owner is using a private trash service. Staff recommends refund of 1993 -1994 year tax year in accordance with District policy in the amount of $577.64. Motion so made by Director Reade, seconded by Director Perry. Motion carried 5 -0. SOURCE REDUCTION AND RECYCLING ELEMENT CA - INTEGRATED WASTE MANAGEMENT: STATUS OF CITY'S WASTE PROGRAM: Mr. Hamers stated there was nothing to report. SRRE EDUCATIONAL PROGRAM: Mr. Hamers reported the Costa Mesa quarterly report will be coming out in December. The District bought a two -page advertisement, the top half of one page notifying residents of the telephone book recycling program and the bottom half of the page will be notifying residents of the Christmas tree program. The following page will be information on how to do home composting. The quarterly gets mailed to all residents the District serves and all City businesses; the circulation is approximately 45,000 addresses. Mr. Hamers also demonstrated how recycling occurs in areas outside the District where the residents are provided with three different bins: one for newspapers, one for glass, and one for cans. Cans used to mean just aluminum cans. Now, however, plastics numbered one and two are placed in with the cans. Plastics are identified as numbers one through nine, each indicating different uses. Mr. Hamers demonstrated the complicated effort that the residents of Costa Mesa do not have to go through. WASTE DIVERSION REPORT FOR SEPTEMBER 1993: Mr. Hamers reported 24.77% waste diversion for the month of September. Total Tonnage: 2,755.66 Tonnage Recycled: 682.47 Staff recommends acceptance of the report. The report was approved unanimously as presented. • C] • COSTA MESA SANITARY DISTRICT Page 3 Minutes - Board of Directors Meeting held October 14, 1993 SPECIAL RECYCLING PROGRAMS: Mr. Hamers updated the Board on the telephone book recycling program. The map of where the bins will be located was presented by Ms. Reichle. There are ten locations this year, there were eight last year. An article will be going out in the Costa Mesa quarterly identifying all locations. SAFETY COMMITTEE MEETING: Mr. Hamers presented the minutes of the September 21, 1993 Safety Committee meeting. Staff recommended approval of the minutes. Motion to approve the minutes as presented made by Director Reade, seconded by Director Perry. Motion carried unanimously. TREASURER'S REPORT: FINANCIAL REPORT: Ms. Coulter presented the report dated September 30, 1993. Motion to accept • as presented made by Director Scheafer, seconded by Director Perry. Motion carried 5 -0. TREASURER'S REPORT FOR THE MONIES ON DEPOSIT: Motion to accept as presented the report for the month of August 1993 made by Director Perry, seconded by Director Ferryman. Motion carried 5 -0. ENGINEER'S REPORT: PROJECT STATUS REPORT: Mr. Hamers presented the report. Motion to receive and file approved unanimously. DEVELOPMENT UPDATE: The development update is for Mr. Hamers to present to the Board any large development within the City that may affect the sewer system. The development being proposed is by the Auto Club of Southern California. They have 467,000 square feet of building and they are proposing another 500,000. However, they tie directly from their private property into the County Sanitation District trunk sewer in Sunflower which will not impact any • Sanitary District sewers. COSTA MESA SANITARY DISTRICT Page 4 Minutes - Board of Directors Meeting held October 14, 1993 • REVIEW OF SEWER PLANS: Mr. Hamers stated there was nothing to report. PROJECT NO. 130 - RECONSTRUCTING ELDEN FORCE MAIN - PHASE I Mr. Hamers presented a letter from Irvine Pipeline Company requesting a reduction in insurance requirement from the $5,000,000 shown in the contract to $3,000,000. They stated that it would cost them $5,000 for that extra coverage and they overlooked the insurance requirement when they bid the project. Mr. Hamers did check to see whether that amount of money would have eliminated them as low bidder on the contract. They would still be the low bidder on the contract even including the extra $5,000. Because of the hazardous location of the project, the Board felt that $5,000,000 be included in the contract. Motion to deny the request made by Director Scheafer, seconded by Director Ferryman. Motion carried 5 -0. ATTORNEY'S REPORT: • CITY/DISTRICT AGREEMENT AND AB 939 AGREEMENT: Mr. June reported the City Council reviewed the agreements at their October 11, 1993 study session attended by Mr. Hamers and Ms. Reichle. The City will be considering the agreements at a future Council meeting. The agreements were prepared by City and District staffs and previously approved by the District Board at the September 1993 meeting. IWMD RATE STABILIZATION AGREEMENT: Mr. June reported the concept is very confusing and is interdependent on all participants including the District, the trash hauler, and the recycler. IWMD has only published an executive summary to date and will release the proposed agreement sometime in the future. Staff will continue to monitor. OLD BUSINESS: STATUS OF PENDING ITEMS: Mr. Hamers presented the report. • i COSTA ,MESA SANITARY DISTRICT Page 5 Minutes - Board of Directors Meeting held October 14, 1993 RESULTS OF SDRMA ELECTION: Mr. Hamers reported one of the candidates, Jim Evans, -did not win the election; however, Bruce Buel was elected. As far as CSDA business, the District didn't vote on anything because someone had to be there to vote. NEW BUSINESS: RESCHEDULE NOVEMBER MEETING: Mr. Hamers asked to reschedule the November 11 meeting due to the holiday. It was decided to reschedule the meeting to November 18, 1993. 817 VICTORIA SEWER - MAIN LINE BACK -UP: Mr. Hamers reported a blockage in the main line. The District had to hire a contractor to excavate the line, remove the obstruction, and repave the street. Presented was a reimbursement to Mesa Pacific Development Company which owns the one apartment complex that had any damage. The damage consisted of sewage going out on the lawn. Mesa Pacific Development Company is requesting reimbursement for rotor rooter costs. The cost is $256.75. Motion made to pay the reimbursement by Director Perry, seconded by - Director Ferryman. Motion carried 5 -0. Also presented were the sewer repair costs. The District used Irvine Pipeline to repair the sewer. The District still has to do some grinding and repaving of the street since it was a newly finished street in the City. Irvine Pipeline's cost is for sewer repair only. The paving repair is yet to be done. Motion to pay Irvine Pipeline Company, Inc. $2,900 for the services rendered made by Director Ferryman, seconded by Director Reade. Motion carried 5 -0. OWNERSHIP OF OCSD LINES: Mr. Hamers reported on a discussion regarding the collection of fees and the relationship between Costa Mesa Sanitary District and the Orange County Sanitation District as far as trunk lines and local sewers. If there is a sewer line owned by the County Sanitation District and there is a development such as Crystal Court tied directly into the Orange County Sanitation District line, then the District doesn't collect a yearly assessment fee for sewer. The District ® may consider whether it would be beneficial to Costa Mesa Sanitary District COSTA MESA SANITARY DISTRICT Page 6 Minutes - Board of Directors Meeting held October 14, 1993 is to take some of those lines that the large developments within the City are tied into, and that the District maintain the lines. It was also discussed that with the new OCSD trunk lines in Baker Street, OCSD will be abandoning certain lines and cleaning up some areas where old lines are no longer needed. Motion to meet with the County Sanitation District to investigate the possibility of assuming ownership of some lines and cleaning up and abandoning old lines made by Director Reade, seconded by Director Perry. Motion carried unanimously. ISDOC MEMBERSHIP RENEWAL: Director Ferryman moved for approval of $50 for membership renewal in ISDOC, seconded by Director Scheafer. Motion carried 5 -0. WARRANT REPORT: Motion was made by Director Perry, seconded by Director Scheafer, authorizing the President and Secretary to sign Report No. 94 -04, instructing the Finance Director to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $359,540.27. Motion carried 5 -0. ORAL COMMUNICATIONS: The ISDOC quarterly meeting will be December 2, 1993. The program will be to discuss the new assembly bill, AB 1335, and its implementation. ADJOURNMENT: At 8:30 p.m. Director Wahner adjourned the meeting. 1