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Minutes - Board - 1993-08-19a 4 COSTA MESA SANITARY DISTRICT Minutes of Board of Directors Meeting held August 19, 1993 Call to Order: The Board of Directors of the Costa Mesa Sanitary District met in adjourned session on August 19, 1993, 7:30 p.m., at the Civic Center, 77 Fair Drive, Costa Mesa. Director Wahner called the meeting to order at 7:30 p.m. Director Perry led the Pledge of Allegiance. Director Reade gave the Invocation. Roll Call: Director Present: James Wahner, Nate Reade, James Ferryman, Art Perry, Mike .Scheafer. Staff Present: Roy June, . Attorney; Robin Hamers, Manager/Engineer; Florine Reichle, Assistant Manager /Clerk of the District; Susan Temple, Treasurer; Dawn Guastella, Permit Specialist; Donna Theriault, Finance; Reba Colter, Finance. Others Present: Evelyn Hart, representing LAFCO; Bruce P g Englebrecht, homeowner; Diane Semanko, Recording Secretary. MINUTES OF JULY 8 AND AUGUST 12,1993: It was moved by Director Reade, seconded by Director Ferryman, that the minutes of July 8 and August 12, 1993, be approved as presented. Motion carried 5 -0. WRITTEN COMMUNICATIONS: Mr. Hamers presented a letter from James Colangelo of Orange County LAFCO referencing a meeting concerning a county -wide sphere of influence review of special districts. The meeting provided a chance for special districts to give a presentation of who they are and how they were affected by the state budget shift. LAFCO will be studying some annexations or dissolutions in the south county area. District staff will monitor and report to the Board. Mr. Hamers presented an article from the New York Times about companies ® studying recycling. COSTA MESA SANITARY DISTRICT Page 2 • Minutes - Board of Directors Meeting held August 19, 1993 PUBLIC HEARING: TRASH COLLECTION ASSESSMENT: Director Wahner opened the Public Hearing stating that this is the time and place fixed pursuant to the notice given for the hearing of protests and objections to, and request for exemption to the proposed assessment for trash and garbage collection as set forth in the report filed with the Clerk of the District. Ms Reichle stated the Notice of Public Hearing was published on August 5 and 12, 1993, as required by law, and the affidavit of publications is on file in the District office. She stated no written or oral protests had been received. Director Wahner asked if any person present wished to be heard. After receiving no comments, Director Wahner asked to close the hearing and then asked for a motion to approve the report and adopt the trash assessment rate. Motion to close the Public Hearing made by Director Scheafer, seconded by Director Reade. Motion carried 5 -0. TRASH COLLECTION RATES ESTABLISHED: • Director Ferryman made a motion, seconded by Director Scheafer to accept the report and adopt the Trash Assessment Rate of $144.41, for a total amount of $3,232,762.26. Motion carried 5 -0. Director Ferryman made a motion, seconded by Director Reade, to adopt Resolution No. 93 -534, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT OF ORANGE COUNTY, CALIFORNIA, OVERRULING PROTESTS TO THE PROPOSED ASSESSMENT FOR THE TRASH COLLECTION AND ADOPTING THE REPORT ON FILE WITH THE CLERK OF THE DISTRICT, be adopted. Motion carried 5 -0. PUBLIC HEARING: LIQUID WASTE DISPOSAL ASSESSMENT: Director Wahner opened the public hearing stating that this is the time and place fixed pursuant to notice given for the purpose of hearing protests and objections, to the proposed Assessment of Liquid Waste Disposal, as set forth in the report filed with the Clerk of the District. • • COSTA MESA SANITARY DISTRICT Page 3 Minutes - Board of Directors Meeting held August 19, 1993 • 0 Ms. Reichle reported the Notice of Public Hearing had been published on August 5 and August 12, 1993. She stated no written or oral protests had been received. Director Wahner asked if any person present wished to be heard. After receiving no comments, Director Wahner asked to close the public hearing and asked for a motion to approve the report and adopt the liquid assessment rates. Motion to close the public hearing made by Director Reade, seconded by Director Perry. Motion carried 5 -0. 1993 -1994 RATES ESTABLISHED: Ms. Temple presented two options in the rate schedules for 1993 -1994 Liquid Waste Disposal Rates. Director Reade made a motion, seconded by Director Scheafer, to approve the report and adopt the rates as shown in Option II in the total amount of $1,508,143.70, and establishing the rates as follows: Single Family Multi- Mobile Homes Commercial Industrial Other Motion carried 5 -0. $ 23.02/Dwelling 17.72/Dwelling 13.39/1000 square feet 39.44/1000 square feet 11.87/1000 square feet Director Reade made a motion, seconded by Director Scheafer, that Resolution No. 93 -535, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT OF ORANGE COUNTY, CALIFORNIA, OVERRULING PROTESTS TO THE PROPOSED USER FEE FOR LIQUID WASTE DISPOSAL AND ADOPTING THE REPORT ON FILE WITH THE CLERK OF THE DISTRICT, be adopted. Motion carried 5 -0. MANAGER'S REPORT: OCCUPANCY REPORT: Mr. Hamers reported a decrease of 20 units for solid waste collection as of August 1, 1993; therefore the total for the August is 22,356. Staff recommended acceptance of the count and recommended the Board direct Staff to pay Costa Mesa Disposal on September 1, 1993, based on that occupancy so COSTA MESA SANITARY DISTRICT Page 4 Minutes - Board of Directors Meeting held August 19, 1993 • long as contractor fulfills obligations of agreement and based on the new rate. Motion to adopt the occupancy report made by Director Ferryman, seconded by Director Reade. Motion carried 5 -0. Motion to prepare the warrant on September 1, 1993, for $153,630.43 to Costa Mesa Disposal made by Director Perry, seconded by Director Ferryman. Motion carried 5 -0. REFUNDS: Bruce Enalebrecht, c/o Sierra Manaaement P.O. Box 1047, Tustin, CA 92681 Mr. Hamers presented a request for a refund of trash assessment fees on the property located at 571 Joann Street, Assessor's Parcel No. 422 - 162 -17, for the tax year 1986 -1987 through 1992 -1993. Owner is using a private trash service. Staff recommends in accordance with District policy to refund 1992 -1993 tax year trash assessment fees in the amount of $1,423.90. Motion so made by Director Reade, seconded by Director Perry. Motion carried 5 -0. Ethel McElroy, 12552 Barbara Avenue, Garden Grove, CA 92641 Mr. Hamers presented a request for a refund of trash assessment fees on property located at 873 West 17th Street, Assessor's Parcel No. 424 - 101 -06. For • the tax year 1991 -1992 owner was charged as a single family home and 1992- 1993 owner was charged as 6,400 square foot building. Owner should be charged as a 960 square foot industrial building for 1991 -1992 and 1992 -1993. Staff recommends refund according to District policy of $341.18 for trash assessment fees. Motion so made by Director Ferryman, seconded by Director Scheafer. Motion carried 5 -0. Randall Hetrick, P.O. Box 1047, Tustin, CA 92681 Mr. Hamers presented a request for a refund of trash assessment fees on property located at 724 West 18th Street, Assessor's Parcel No. 424 - 174 -11, for the tax year 1990 -1991 through 1992 -1993. Owner is using a private trash service. Staff recommends refund according to District policy of 1992 -1993 tax year trash assessment fees less sewer underpayment in the amount of $320.85. Motion so made by Director Perry, seconded by Director Reade. Motion carried 5 -0. James Rosenfels, c/o Trident Co., 461 South Glassell, Orange, CA 92666 Mr. Hamers presented a request for a refund on property located at 2205 Canyon Drive, Assessor's Parcel No. 422 - 071 -12, for the tax year 1988 -1989 through 1992 -1993. Owner is using private trash service. Staff recommends in accordance with District policy to refund the 1992 -1993 tax year less sewer underpayment for an amount of $410.28. Motion so made by Director Ferryman, seconded by Director Perry. Motion carried 5 -0. • A , • n COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held August 19, 1993 Page 5 James Rosenfels, c/o Trident Co., 461 South Glassell, Oran ,-e, CA 92666 Mr. Hamers presented a request for a refund on property located at 2207 Canyon Drive, Assessor's Parcel No. 422 - 071 -13, for the tax years 1988 -1989 through 1992 -1993. Owner is using private trash service. Staff recommends in accordance with District policy to refund 1992 -1993 tax year trash assessment fees in the amount of $569.56. Motion so made by Director Ferryman, seconded by Director Perry. Motion carried 5 -0. James Rosenfels, c/o Trident Co., 461 South Glassell, Orange, CA 92666 Mr. Hamers presented a request for a refund on property located at 2211 Canyon Drive, Assessor's Parcel No. 422 - 071 -14, for the tax years 1988 -1989 through 1992 -1993. Owner is using private trash service. Staff recommends in accordance with District policy to refund 1992 -1993 tax year trash assessment fees in the amount of $569.56. Motion so made by Director Ferryman, seconded by Director Perry. Motion carried 5 -0. James Rosenfels c/o Trident Co. 461 South Glassell Orange, CA 92666 Mr. Hamers presented a request for a refund on property located at 2215 Canyon Drive, Assessor's Parcel No. 422 - 071 -15, for the tax years 1988 -1989 through 1992 -1993. Owner is using private trash service. Staff recommends in accordance with District policy to refund 1992 -1993 tax year trash assessment fees in the amount of $569.56. Motion so made by Director Ferryman, seconded by Director Reade. Motion carried 5 -0. SOURCE REDUCTION AND RECYCLING ELEMENT CA - INTEGRATED WASTE MANAGEMENT: STATUS OF CITY'S WASTE PROGRAM: Mr. Hamers reported the City has procured a consultant to administer their overview of all the trash haulers. Ms. Reichle has met the consultant. SRRE EDUCATIONAL PROGRAM - LETTER TO CHANNEL 3 NEWS: Mr. Hamers reported on the District's educational program shown on Channel 3. Mr. Hamers presented a two part review of AB939 and Ms. Reichle talked about pre - cycling and reuse. A letter- has been prepared thanking Channel 3 for allowing District representatives to appear and present the programs and requesting that Channel 3 allow the District to continue to present programs in the future. WASTE DIVERSION REPORT FOR JULY 1993: Mr. Hamers reported 25.76 percent waste diversion for the month of July. • Total Tonnage: 2,926.41 Tonnage Recycled: 753.79 COSTA MESA SANITARY DISTRICT Page 6 Minutes - Board of Directors Meeting held August 19, 1993 • SAFETY COMMITTEE MINUTES OF JUNE 22,1993: Mr. Hamers presented the minutes of the meeting and submitted them for approval. Board unanimously approved. TREASURER'S REPORT: FINANCIAL REPORT: Ms. Temple presented the financial statements as of July 31, 1993. Motion to receive the report as presented made by Director Perry, seconded by Director Scheafer. Motion carried 5 -0. TREASURER'S REPORT FOR THE MONIES ON DEPOSIT: Ms. Temple presented the report showing the District's portfolio for the month of June 1993. Motion to accept the report as presented made by Director Reade, seconded by Director Ferryman. Motion carried 5 -0. ENGINEER'S REPORT: PROJECT STATUS REPORT: • Mr. Hamers presented the report. Motion to receive and file made by Director Ferryman, seconded by Director Reade. Motion carried 5 -0. DEVELOPMENT UPDATE: Mr. Hamers stated there was nothing to report. REVIEW OF SEWER PLANS: Mr. Hamers reported on sewer plan at 389 23rd Street. A developer is using an existing lateral. The engineer signed the plan as a private engineer and as the engineer of the Sanitary District. The Board was requested to determine if there is a conflict of interest. Motion made that declared no conflict of interest exists by Director Ferryman, seconded by Director Reade. Motion carried 5 -0. PROJECT 130 - RECONSTRUCTING FORCE MAIN FOR ELDEN PUMP STATION, PHASE I Mr. Hamers presented the bids for the contract as opened on July 27, 1993. Irvine Pipeline was the low bidder on the project with a bid of $131,625. Irvine Pipeline has satisfactorily completed other projects for the District, Cal • Trans, and the City of Costa Mesa. Staff recommends the project be awarded COSTA MESA SANITARY DISTRICT Page 7 Minutes - Board of Directors Meeting held August 19, 1993 w to Irvine Pipeline. Motion to award the project to Irvine Pipeline in the amount of $131,625.00 made by Director Reade, seconded by Director Perry. Motion carried 5 -0. ATTORNEY'S REPORT: CITY/DISTRICT AGREEMENT - STATUS UPDATE: Mr. June reported revisions of the draft agreement are in process. OLD BUSINESS:,. STATUS REPORT - PENDING ITEMS: Mr. Hamers presented the report. LARGE ITEM PICKUP PROGRAM: Mr. Hamers reported the program is moving along smoothly. The District has received over 1,000 survey cards back to .date,. The coinments,,are favorable. Mr. Hamers commended Ms. Reichle and Ms. "Guastella for their efforts` in • replying to residential inquiries concerning the program. A report will be presented to the Board as soon as all the information has been compiled. NEW BUSINESS: CSDA ANNUAL CONFERENCE: Mr. Hamers informed the Board of the upcoming conference September 22 -24, 1993 at Lake Tahoe. Attendance would require preapproval because the conference is out of Orange County. Mr. Hamers reported there is a meeting in `Ontario at the Red Lion Inn relating to a CSDA State Budget Overview, Friday August 27, 1993, 8:30 a.m. to 12:30 p.m. Director Reade said he plans to attend. RESCHEDULE SEPTEMBER MEETING: The Board directed Staff to reschedule the regular September meeting from September 9, 1993 to September 16, 1993 since September 9 is Admissions Day and the City offices will be closed. WARRANT REPORT: • Motion made by Director Perry, seconded by Director Reade, authorizing the President and Secretary to sign Report No. 94 -02, instructing the Finance COSTA MESA SANITARY DISTRICT Page 8 Minutes - Board of Directors Meeting held August 19, 1993 0 Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $300,186.80. Motion carried 5 -0. ORAL COMMUNICATIONS: Ms. Hart as a representative of LAFCO requested a copy of the annual budget from the District to allow her to further study special districts. Director Scheafer and Director Perry attended the last Orange County Sanitation District meeting which was a very beneficial meeting. Mr. Hamers reported Ms. Reichle will be attending the CA Special Districts annual workshop on September 9 and 10 in Santa Barbara, as budgeted. ADJOURNMENT: At 8:30 p.m., Director Wahner adjourned the meeting. President Secretary • • COSTA MESA SANITARY DISTRICT NOTICE OF ADJOURNMENT OF REGULAR. SESSION TO ADJOURNED SESSION The meeting of the Board of Directors of the Costa Mesa Sanitary District scheduled for August 12, 1993 was adjourned to August 19, 1993, at 7:30 p.m. by the Assistant Manager /Clerk of the District due to the lack of a quorum. Said meeting will be held in the First Floor • Conference Room of City Hall, 77 Fair Drive, Costa Mesa, CA 92626. Assistant Manager/ Clerk of the District 4 printed on recycled paper