Minutes - Board - 1993-07-08r-
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Costa Mesa Sanitary District
Minutes of Board of Directors meeting held on July 8, 1993
Call to Order: The Board of Directors of the Costa Mesa Sanitary District met
in regular session on July 8, 1993, 7:30 p.m., at the Civic Center,
77 Fair Drive, Costa Mesa.
Director Wahner called the meeting to order at 7:30 p.m.
Director Perry led the Pledge of Allegiance.
Director Reade led the Invocation.
Call to order: Directors Present: James Wahner, Nate Reade, James
Ferryman, Art Perry.
Directors Absent: Mike Scheafer, excused absence.
Staff Present: Robin Hamers, Manager/Engineer; Roy
June, Attorney; Susan Temple,
Treasurer; Florine Reichle, Assistant
Manager /Clerk of the District.
Others Present: Mike Silva, CR Transfer; Madelene
Arakelian and Nancy Arakelian, South
Coast Refuse; Dolores Otting, Five Star
Rubbish; Poh Ton Cheng; Diane
Semanko, Recording Secretary.
MINUTES OF JUNE. 10 AND JUNE 30,1993:
Hearing no corrections or additions, the minutes of June 10 and June 30, 1993,
were unanimously approved as presented.
WRITTEN COMMUNICATIONS:
Mr. Hamers presented a letter that went to Marian Bergeson and others
regarding the opposition to the property tax shift.
Mr. Hamers presented a letter from the County Auditor /Controller about the
newly proposed Teeter Plan. If the District went under this plan, the District
would receive 100% of the assessment regardless of what the delinquency rate
is. If the District doesn't go with the Teeter Plan, the District will receive the
assessments that are collected, but when they're collected late the District will
also get a portion of the delinquency. Staff and Ms. Temple feel it's better not
to opt into the Teeter Plan.
COSTA MESA SANITARY DISTRICT Page 2
Minutes - Board of Directors meeting held on July 8, 1993 `
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Mr. Hamers presented letters from Tom Riley's and Harriet Wieder's offices
regarding the acknowledgment of the Board's communication opposing
importation of trash.
Mr. Hamers presented an article from the Orange County Register stating the
Trabuco Water District is considering an ethics policy. Staff will again bring
this to the Board's attention for consideration when the policies are updated.
MANAGER'S REPORT:
OCCUPANCY REPORT:
Mr. Hamers reported a decrease of 11 units in the occupancy report for solid
waste collection as of July 1, 1993; therefore the total for the month of July is
22,376. Staff recommends acceptance of the count and recommended the Board
direct Staff to pay Costa Mesa Disposal on August 1, 1993, based on that
occupancy so long as contractor fulfills obligations of agreement. Motion to
adopt the occupancy report made by Director Perry, seconded by Director
Ferryman. Motion carried 4 -0.
Motion to prepare the warrant on August 1, 1993, for $149,567.90 to Costa 40
Mesa Disposal made by Director Perry, seconded by Director Reade. Motion
carried 4 -0.
REFUNDS:
Poh Ton Cheng, 420 Cambridge Circle, Costa Mesa, CA 92627
Mr. Hamers presented a request for a refund of trash assessment fees on
property, Assessor's Parcel No. 422 - 142 -10, for the tax year 1987 -88 through
1992 -93. Owner is using a private service. Staff recommends in accordance
with District policy to refund the 1992 -1993 tax year trash assessment fees in
the amount of $569.56. Motion so made by Director Reade, seconded by
Director Ferryman. Motion carried 4 -0.
Lucy Alderson, 2239 Heather Lane, Newport Beach, CA 92669
Mr. Hamers present a request for a refund of trash assessment fees on
property, Assessor's Parcel No. 425 - 022 -21, for the tax year 1987 -1988 through
1992 -1993. Owner is sharing a dumpster with her adjoining property and has
filed on one of the properties but has never filed on the adjoining property.
Staff recommends in accordance with District policy to refund the 1992 -1993
tax year trash assessment fees in the amount of $711.95. Motion so made by
Director Ferryman, seconded by Director Perry. Motion carried 4 -0. •
COSTA MESA SANITARY DISTRICT Page 3
Minutes - Board of Directors meeting held on July 8, 1993
Med -Inv, 419 E. 17th Street, Costa Mesa CA 92627
Mr. Hamers presented a request for a refund of trash assessment fees on
property, Assessor's Parcel No. 141- 664 -18, for the tax year 1988 -89 through
1992 -1993. Owner is using a private trash service. Staff recommends in
accordance with District policy to refund the 1992 -1993 tax year trash
assessment fees in the amount of $569.56. Motion so made by Director Perry,
seconded by Director Ferryman. Motion carried 4 -0.
Anna Garnier, 1589 Redlands #B Costa Mesa CA 92627
Mr. Hamers presented a request for a refund of fixture fees on property at
1589 Redlands #B. Owner and contractor. pulled the same permit. Staff
recommends refund less $15.00 administrative fee in the amount of $52.50.
Motion so made by Director Ferryman, seconded by Director Perry. Motion
carried 4 -0.
SOURCE REDUCTION AND RECYCLING ELEMENT CA- INTEGRATED
WASTE MANAGEMENT:
STATUS OF CITY'S WASTE PROGRAM:
rMr. Hamers reported the City has hired an outside consultant to run the
administrative program to oversee the haulers. Staff is working with the City
on various issues.
RATIFY NOTICE OF AB939 ADMINISTRATIVE FEE TO COSTA MESA
DISPOSAL:
Mr. Hamers requested formal ratification of the letter dated June 14, 1993, to
Costa Mesa Disposal describing the mechanism for the District to pay the 75
cents per ton to the City of Costa Mesa on behalf of Costa Mesa Disposal. The
District will receive the $0.75 /ton charge from the homeowners as part of the
yearly trash assessment and the District will forward the money to the City.
Board unanimously approved the letter subject to Staff continuing negotiations
with the City to have the City waive the $0.75 /ton charge.
SOURCE REDUCTION RECYCLING ELEMENT - EDUCATIONAL
PROGRAM:
Mr. Hamers reported that he and Ms. Reichle were interviewed for four
consecutive nights on Costa Mesa Channel 3. Ms. Reichle talked about the
special programs, and Mr. Hamers talked about household hazardous wastes
and how to deal with them. The tape will be made available for the Board.
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COSTA MESA SANITARY DISTRICT
Minutes - Board of Directors meeting held on July 8, 1993
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Mr. Hamers reported meeting with the Daily Pilot and giving them a series of
fliers on household hazardous wastes. The District requested the Pilot sponsor
an educational series.
Mr. Hamers reported on preparing on article on household hazardous waste for
the City quarterly newsletter.
WASTE DIVERSION REPORT FOR JUNE 1993:
Mr. Hamers reported 26.05 percent waste diversion for the month of June.
Total Tonnage: 3,131.79
Tonnage Recycled: 815.71
SAFETY COMMITTEE MINUTES OF JUNE 22,1993:
Mr. Hamers requested deferring this to the next meeting.
TREASURER'S REPORT:
FINANCIAL REPORT:
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Ms. Temple presented financial statements as of June 1993. Motion to accept
made by Director Reade, seconded by Director Ferryman. Motion carried 4 -0.
TREASURER'S REPORT OF MONIES ON DEPOSIT:
Ms. Temple presented the report showing the District's investment portfolio.
ENGINEER'S REPORT:
PROJECT STATUS REPORT:
Mr. Hamers presented the report. It was received and filed.
DEVELOPMENT UPDATE:
Nothing was reported.
REVIEW OF SEWER PLANS:
Nothing was reported.
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Minutes - Board of Directors meeting held on July 8, 1993
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ATTORNEY'S REPORT:
CITY/DISTRICT AGREEMENT:
Mr. June reported attending several meetings with the City Attorney and the
agreement should be ready by the next meeting.
POTLACH/SIMPSON:
Mr. June reported that the Potlatch claim has been appealed and he will keep
the Board apprised of the matter.
OLD BUSINESS:
STATUS OF PENDING ITEMS:
Mr. Hamers presented the report. It was received and filed.
LARGE ITEM PICKUP PROGRAM:
Mr. Hamers reported that the program was moving along well. The survey
cards are coming back at a very good rate. The information will be compiled
and Staff will present the results in either September or October.
C.R. TRANSFER:
Mr. Hamers presented two letters from Staff in the Board packet regarding the
request for a special rate increase. One item was a financial analysis of the
requested increase prepared by Ms. Temple and the second was a letter from
Mr. Hamers reviewing several options available to the Board. After much
discussion, motion was made by Director Reade that the contract remain as is
and the special rate increase request be denied, seconded by Director
Ferryman. Motion carried 3 -1, Director Perry voting no.
NEW BUSINESS:
SDRMA INSURANCE AUTHORITY:
Mr. Hamers presented the insurance authority annual contribution. Motion to
pay the required amount made by Director Ferryman, seconded by Director
Perry. Motion carried 4 -0.
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Minutes - Board of Directors meeting held on July 8, 1993
COSTA MESA DISPOSAL ANNUAL INCREASE:
Mr. Hamers presented a rate adjustment for 1993 -1994 based on the May 1993
CPI which makes the new rate, effective July 1st, $6.8720 per service. Motion
to adopt the 1993 -1994 trash rate made by Director Perry, seconded by
Director Reade. Motion carried 4 -0.
CONSULTANT'S REVIEW OF CAPITAL IMPROVEMENT PROJECTS -
1993 -94 BUDGET:
Mr. Hamers presented a letter from Boyle Engineering analyzing the projects
on a per project basis with their findings. The report states the District's
program does not have any deficiencies, the costs of design, construction, and
inspection are reasonable, and the overall program reflects an ongoing capital
improvement program. Motion to receive and file made by Director Perry,
seconded by Director Ferryman.
WARRANT REPORT:
Motion made by Director Ferryman, seconded by Director Perry, authorizing
the President and Secretary to sign Report No. 94 -01, instructing the Finance
Department to draw a warrant from the Costa Mesa Sanitary District General
Fund in the amount of $335,599.52. Motion carried 4 -0.
CHANGE OF MEETING DATE:
The Board directed Staff to reschedule the regular August meeting from
August 12, 1993, to August 19, 1993.
ADJOURNMENT:
At 8:30 p.m., President Wahner adjourned the meeting.
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President
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