Minutes - Board - 1993-06-101
Costa Mesa Sanitary District
® Minutes of .Board of Directors Meeting held on June 10, 1993
Call to Order: The Board of Directors of the Costa Mesa Sanitary District met in
regular session on June 10, 1993, 7:30 p.m., at the Civic Center, 77
Fair Drive, Costa Mesa.
Director Wahner called the meeting to order at 7:30 p.m.
Director Perry led the Pledge of Allegiance.
Director Reade led the Invocation.
Roll Call: Directors Present: James Wahner, Nate Reade, James Ferryman,
Art Perry, Mike Scheafer.
Staff Present: Robin Harriers, Manager/Engineer; Roy June,
Attorney; Susan Temple, Treasurer; Florine
Reichle, Assistant Manager /Clerk of the
District.
Others Present: . Mike Silva, CR Transfer; Diane Semanko,
Recording Secretary.
• MINUTES OF MAY 13,1993:
Hearing no corrections or additions, the minutes of May, 13, 1993 were
unanimously approved as presented.
WRITTEN COMMUNICATIONS:
Mr. Harriers presented a letter from the California Integrated Waste
Management Board containing seven camera -ready flyers pertaining to
disposal of household hazardous wastes. The material will be used as part of
the District's AB 939 education program.
Mr. Harriers reported the City of Garden Grove has authorized a consolidation
study between the Midway City Sanitary District and Garden Grove Sanitary
District.
Mr. Harriers presented an article from the Orange County Register regarding
the closure of Santiago Canyon Landfill, and how without closing it, would
have necessitated a seven dollar a ton increase in landfill fees. Also included
was a letter from the County that addressed the same item.
Mr. Harriers presented an article from the Orange County Business Journal
regarding haulers and local governments and some of the problems they are
• experiencing.
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Costa Mesa Sanitary District Page 2
Minutes - Board of Directors meeting held on June 10, 1993
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NEW BUSINESS:
RATE INCREASE: CR TRANSFER
Mike Silva from CR Transfer attended the District meeting to discuss a
proposed rate increase and request to change the annual CPI increase date.
Mr. Hamers reported on CR Transfer's requests which contained two parts.
The first part was the request for a rate increase due to the fact that the
Santiago Canyon Landfill will now be closed to CR Transfer, and they will
have to take trash to the Olinda/Olinda Alpha Landfill. The existing contract
calls for Mr. Silva to be able to go to the Olinda/Olinda Alpha Landfill without
negotiating an increase with the District. However, Mr. Silva finds that the
travel time between the two landfills is different, plus there are delays
involved using the Olinda Landfill and, therefore, an increase is justifiable. Mr.
Silva also reported when the contract was signed with the Costa Mesa
Sanitary District, the Santiago Landfill was not supposed to close until 1995.
No action was taken at this time. The Board requested Mr. Silva submit
additional justification and staff to investigate further.
CPI EFFECTIVE DATE: CR TRANSFER i
Mr. Hamers reported on Mr. Silva's request to change the CPI effective date
from November 1 to July 1 to coincide with the fiscal year.
Ms. Temple reported that the November 1 date causes no inconveniences to the
Finance Department.
No action was taken. The matter was deferred until discussion continues on
the rate increase requested by Mr. Silva.
Mr. Silva asked the Board their position on importation and flow control. Mr.
Hamers reported the Board has not taken a position on either of these items.
URGENCY ACTION TAKEN:
Since the District will not meet again before the Board of Supervisors has their
meeting, Director Ferryman made a motion under an urgency situation to take
a stand in opposition to the importation of trash to Orange County landfills.
Motion seconded by Director Reade and carried 5 -0. Staff was directed to write
a letter to the Board of Supervisors stating the District's opposition to
importation.
President Wahner thanked Mr. Silva for attending the meeting. •
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Costa Mesa Sanitary District Page 3
Minutes - Board of Directors meeting 1),.-.!d on June 10, 1993
MANAGER'S REPORT:
OCCUPANCY REPORT:
Mr. Harriers reported a decrease of 2 units in the occupancy report for solid
waste collection as of June 1, 1993; therefore, the total for the month of June
is 22,387. Staff recommended acceptance of the count and recommended the
Board direct staff to prepare a warrant on July 1, 1993, to Costa Mesa
Disposal based on the occupancy report. Motion made to accept the report by
Director Ferryman, seconded by Director Scheafer. Motion carried 5 -0.
Motion to pay Costa Mesa Disposal based on the occupancy report made by
Director Ferryman, seconded by Director Reade. Motion carried 5 -0.
REFUNDS:
John Herold, 2479 Rue De Cannes B -2 Costa Mesa CA 92627
Mr. Harriers presented a request for a refund of trash assessment fees on
property, Assessor's Parcel No. 934 - 890 -24, for the tax year 1992 -1993. Owner
is using a private trash service. Staff recommends refund of 1992 -1993 trash
assessment in the amount of $142.39. Motion so made by Director Reade,
seconded by Director Ferryman. Motion carried 5 -0.
Charles Soma, 216 Calabria Court Costa Mesa CA 92627
Mr. Harriers presented a request for a refund for trash assessment fees on
property, Assessor's Parcel No. 439 - 181 -66, for the tax year 1992 -1993. Owner
is using a private trash service. Staff recommends refund of 1992 -1993 trash
assessment in the amount of $142.39. Motion so made by Director Reade,
seconded by Director Perry. Motion carried 5 -0.
Katherine Grothman, 2913 Chestnut Avenue, Costa Mesa CA 92627
Mr. Hamers presented a request for a refund for the cost of a permit, owner
and contractor both pulled the same permit. Staff recommended refund of
$82.50 less the administrative costs, thus a refund of $67.50. Motion so made
by Director Ferryman, seconded by Director Perry. Motion carried 5 -0.
SOURCE REDUCTION AND RECYCLING ELEMENT CA -
INTEGRATED WASTE MANAGEMENT:
STATUS OF CITY'S WASTE PROGRAM:
Mr. Harriers reported on discussions with the City on consideration to waive
the City AB 939 administrative fee.
Costa Mesa Sanitary District Page 4
Minutes - Board of Directors meeting held on June 10, 1993
WASTE DIVERSION REPORT FOR MAY 1993:
Mr. Hamers reported 25.42 percent waste diversion for the month of May.
Total Tonnage: 2,594.38 Tonnage Recycled: 659.32
Motion made to receive and file made by Director Ferryman, seconded by
Director Reade. Motion carried 5 -0.
TREASURER'S REPORT:
FINANCIAL REPORT:
Ms. Temple presented the financial statements for May 1993. Motion to accept
as presented made by Director Reade, seconded by Director Ferryman. Motion
carried 5 -0.
TREASURERS REPORT FOR MAY:
Ms. Temple presented the District's portfolio listing the types of investments,
institutions, maturity dates and interest rates. Report was received and filed.
1993 -1994 BUDGET:
Ms. Temple presented the proposed 1993 -1994 District budget in the amount
of $5,587,861. Motion to adopt the budget as proposed in the amount of
$5,587,861 made by Director Reade, seconded by Director Scheafer. Motion
carried 5 -0.
It was noted that all five Directors attended the District study session on
June 3, 1993, to discuss the budget.
CONSULTANT'S REVIEW OF CAPITAL IMPROVEMENTS:
Mr. Hamers reported this item has not been received and is being held over to
the next meeting.
ENGINEER'S REPORT:
PROJECT STATUS REPORT:
Mr. Hamers referred to the report included in the packet. Director Ferrymen
moved for approval of report, Director Reade seconded. Motion carried 5 -0.
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Minutes - Board of Directors meeting held on June 10, 1993
0 DEVELOPMENT UPDATE:
Mr. Hamers reported no updates at this time.
REVIEW OF SEWER PLANS:
Mr. Hamers reported the necessity of his signing sewer plans as both the
District Engineer and as a private civil engineer. Motion was made by Director
Ferryman, seconded by Director Reade, to declare that there is no conflict of
interest at the 20342 Cypress Street, Santa Ana Heights site. Motion carried
5 -0.
PROJECT 128 - MESA/BIRCH SEWER REALIGNMENT:
Mr. Hamers reported that staff recommends approval of the proposed
agreement. The agreement calls for OCDA to pay the District up to $12,500 for
design of the new sewer. The issue of construction funding will be decided at
a later date. Motion to approve the agreement made by Director Reade,
seconded by Director Perry. Motion carried 5 -0.
® PROJECT 131 - TELEVISING SEWER LINES:
Mr. Hamers reported because most of the sewer lines have been filmed, he is
proposing to restructure the televising project to be done for less than $5,000.
Therefore, the previously used contractor may be hired under a purchase order
rather than going out to bid. Staff recommends approval of the design and
requests the Board authorize the televising to be completed for less than
$5,000, and Manager/Engineer to complete the design and inspection at the
shown hourly rates not to exceed $2,500 and $3,500 respectively. Motion to
begin the televising of the lines project, to be completed for less than $5,000;
and the design ($59.00/hour) and inspection ($42.00/hour) not to exceed $2,500
and $3,500 respectively made by Director Ferryman, seconded by Director
Reade. Motion carried 5 -0.
ATTORNEY'S REPORT:
ANNEXATION NO. 233 - RESOLUTION NO. 93 -222 -A - MESA
CONSOLIDATED WATER DISTRICT, WELL NO. 9:
Director Scheafer made a motion, seconded by Director Reade that Resolution
No. 93- 222 -A, being A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE COSTA MESA SANITARY DISTRICT, COUNTY OF ORANGE,
ORDERING TERRITORY DESIGNATED AS ANNEXATION NO. 233
ANNEXED TO THE COSTA MESA SANITARY DISTRICT be adopted.
Motion carried 5 -0.
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Minutes - Board of Directors meeting held on June 10, 1993
OLD BUSINESS:
STATUS OF PENDING ITEMS:
Mr. Hamers reported no updates at this time.. Report received and filed.
LARGE ITEM PICKUP:
Mr. Hamers presented a copy of the advertising that will appear in the
newspaper and a sample of the door hanger with the attached survey form.
The Daily Pilot will be running the ad three times.
WARRANT REPORT:
Motion was made by Director Reade, seconded by Director Scheafer,
authorizing the President and Secretary to sign Report No. 93 -12, instructing
the Finance Director to draw a warrant from the Costa Mesa Sanitary District
General Fund in the amount of $359,368.03. Motion carried 5 -0.
ORAL COMMUNICATIONS:
Director Ferryman reported on the conference in Sacramento. Staff was
directed to proceed with a letter writing campaign to legislators and lobbyists
opposing the Governor's proposed property tax shift.
ADJOURNMENT:
At 8:45 p.m., President Wahner adjourned the meeting.
President Secret ry
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