Minutes - Board - 1993-02-11d
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COSTA MESA SANITARY DISTRICT
Minutes of Board of Directors Meeting held February 11, 1993
Call to Order: The Board of Directors of the Costa Mesa Sanitary District met in
regular session on February 11, 1993, 7:30 p.m.,, , at the Civic
Center, 77 Fair Drive, Costa Mesa.
Director Wahner called the meeting to order at 7:30 p.m.
Director . Scheafer led the Pledge of Allegiance.
Director Reade gave the Invocation.
Roll Call: Director Present: James Wahner, Nate Reade, James Ferryman, Art
Perry, Mike Scheafer.
Staff Present: Robin Hamers, Manager/Engineer; Florine Reichle,
Assistant Manager /Clerk of the District; Roy June,
Attorney; Susan Temple, Treasurer.
Others Present:
MINUTES OF FEBRUARY 3,1993:
Diane Semanko, Recording Secretary.
It was moved by Director Perry, seconded by Director Ferryman, that the minutes of
January 14, 1993, be approved as distributed. Motion carried 5 -0.
It was moved by Director Perry, seconded by Director Ferryman, that the minutes of
January 21, 1993, be approved as distributed. Motion carried 5 -0.
It was moved by Director Perry, seconded by Director Ferryman, that the minutes of
February 3, 1993, be approved as distributed. Motion carried 5 -0.
STUDY SESSION REPORT:
Mr. Hamers reported that Directors Perry and Scheafer attended a Study Session
orientation program on January 26, 1993. Mr. Hamers felt that it went Well, and the new
Board'members are up to speed.
Director Scheafer attended the OCSD tour. He will be reimbursed by the County because
he is an alternate representative to OCSD District 7.
• Director Ferryman is going to Sacramento on Wednesday, February 17, 1993, to represent
the Sanitary District, the Chamber, and the City. This is a meeting for local government
agencies. Board policy requires prior approval for incurred expenses when traveling
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Minutes - Board of Directors Meeting held February 11, 1993
outside the County of Orange. Motion to approve placing this item on the agenda as an
urgency matter was made by Director Perry, seconded by Director Scheafer and carried
unanimously. Motion was made by Director Perry, seconded by Director Scheafer to
reimburse Director Ferryman for his expenses. Motion carried 5 -0.
WRITTEN COMMUNICATIONS:
Mr. Harriers reported receiving a check in the amount of $1,141.43 from Pacific Bell
Directory for reimbursement of expenses incurred in promotion of the telephone book
recycling program.
MANAGER'S REPORT:
OCCUPANCY REPORT:
There has been a decrease of 35 units for solid waste collection as of February 1, 1993;
therefore, the total for February is 22,436. Motion to accept the report was made by
Director Reade, seconded by Director Ferryman. Motion carried 5-0.
Board directed staff to prepare a warrant to Costa Mesa Disposal on March 1, 1993, for •
payment for February based on this occupancy report as long as contractor fulfills
obligations of agreement in the amount of $149,968.95. Motion so made by Director
Reade, seconded by Director Perry. Motion carried 5 -0.
REFUNDS:
Prior to the Board meeting Mr. Hamers discussed the refund policy and its history with
each person who has applied for a refund.
Barry Mycorn 2215 Alta Vista Drive Newport Beach, CA 92660
Mr. ' Hamers presented a request for refund on 2186 Pacific Avenue, Costa Mesa,
Assessor's No. 422 - 041 -13. Owner is using a private trash service. Refund is requested
for the 1989 -1990 through 1992 -1993 tax year. Staff recommends a refund following
District policy for the 1992 -1993 year only in the amount of $711.95. Motion so made
by Director Ferryman, seconded by Director Scheafer. Motion carried 5 -0.
Barry Mycorn 2215 Alta Vista Drive Newport Beach, CA 92660
Mr. Hamers presented a request for refund on 2276 Pamela Lane, Costa Mesa, Assessor's
No. 422 - 372 -21. Owner is using a private trash service for the 1992 -1993 tax year. For
1991 -1992 owner was being charged for 4 units and should be charged for 3 units.
Amount of refund recommended is for 1992 -93 trash charges and the 1991 -92 overcharge
of one unit for both sewer and trash in the amount of $582.04. Motion so made by •
Director Reade, seconded by Director Perry. Motion carried 5 -0.
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Minutes - Board of Directors Meeting held February 11, 1993
Gregory Hayward 2826 Catalpa Newport Beach CA 92660
Mr. Hamers presented a request for refund on 208 Calabria Court, Costa Mesa, Assessor's
No. 439 - 181 -68. Owner is using a private trash service during 1992 -1993 tax year.
Amount requested and recommended is $149.39. Motion so made by Director Perry,
seconded by Director Scheafer. Motion carried 5 -0.
Richard Dorsey, 177 Riverside Drive Newport Beach CA 92663
Mr. Hamers presented a request for refund on 204 Calabria Court, Costa Mesa, Assessor's
No. 439 - 181 -69. Owner is using a private trash service during 1992 -1993 tax year.
Amount requested and recommended is $142.39. Motion so made by Director Reade,
seconded by Director Ferryman. Motion carried 5 -0.
Bailey Jue, 20361 Windcave Lane Huntington Beach CA 92646
Mr. Hamers presented a request for refund on 2101 Santa Ana Avenue, Costa Mesa,
Assessor's No. 426 - 161 -01. Owner is using a private trash service during 1991 -1992 and
1992 -1993 tax year. According to District policy recommendation is for refund of
1992 -1993 year only in the amount of $711.95. Motion so made by Director Ferryman,
seconded by Director Perry. Motion carried 5 -0.
Paul Zuelow, 1089 Mesa Bluff Drive Costa Mesa CA 92626
Mr. Hamers presented a request for refund on 1089 Mesa Bluff Drive, Costa Mesa,
Assessor's No. 935- 920 -10. Owner is using a private trash service during 1988 -1989
through 1992 -1993 tax year. According to District policy, the recommendation is for
refund of tax year 1992 -1993 only in the amount of $142.39. Motion so made by Director
Reade, seconded by Director Perry. Motion carried 5 -0.
Bernie Svalstad, 3518 -D Lake Center, West, Santa Ana, CA 92704
Mr. Hamers presented a request for refund on 209 Calabria Court,.Costa Mesa, Assessor's
No. 439 - 181 -61. Owner is using a private trash service during 1992 -1993 tax year.
Amount requested and recommended is $142.39. Motion so made by Director Reade,
seconded by Director Perry. Motion carried 5 -0.
Cindy -& John Mitchell, 204 La Costa Court, Costa Mesa, CA 92627
Mr. Hamers presented a request for refund on 204 La Costa Court, Costa Mesa,
Assessor's No. 426 - 202 -69. Owner is being charged for 7 units and should be charged
for 1 unit. Amount of refund requested and recommended is $960.66 for trash and sewer.
Motion so made by Director Ferryman, seconded by Director Scheafer. Motion carried
5 -0.
Wendell M. Childs, 5011 Argosy, #6 Huntington Beach CA 92649
Mr. Hamers presented a request for refund on 3013 Fillmore, Costa Mesa, Assessor's No.
141- 134 -49. Owner filed exemption form for the neighboring address that shared the
dumpster, not this address, for 1989 -1990 through 1992 -1993 tax years. According to
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Minutes - Board of Directors Meeting held February 11, 1993
District policy the recommendation is for refund of 1992 -1993 year in the amount of
$427.17. Motion so made by Director Reade, seconded by Director Ferryman. Motion
carried 5 -0.
Ahmed Salama 33 Echo Run, Irvine, CA 92714
Mr. Hamers presented a request for refund on 783 West Wilson Street, Costa Mesa,
Assessor's No. 422 - 412 -15. Owner is requesting to switch back to dumpster service
midway through the year. Owner was requested to make his change at the beginning of
the year according to established policy. Amount requested is $569.56. Motion to deny
refund was made by Director Reade, seconded by Director Scheafer. Motion carried 5 -0.
SOURCE REDUCTION AND RECYCLING ELEMENT CA - INTEGRATED WASTE
MANAGEMENT PLAN:
STATUS OF CITY'S PROGRAM:
Mr. Hamers reported on the February 3 meeting of the Board, District and City staff. The
letter to the City Council prepared by Mr. Hamers requesting waiver of recycling fees was
received by City staff in time to be included with the City staff report to the Council for
their March 1, 1993 meeting. Staff will continue to monitor.
WASTE DIVERSION REPORT FOR JANUARY 1993:
Mr. Hamers reported we have not received the report from CR Transfer. He recommends
holding payment until report is received. Staff is directed to hold check until report is
received.
Mr. Hamers reported on the tour of the CR Transfer facility. Board and staff agree to
tour the facility on Tuesday, March 9 at 10:30 a.m. A memo will be sent to confirm the
tour and map will be included. Open to all the members and staff.
TREASURER'S REPORT:
FINANCIAL REPORT:
Ms. Temple presented the statements for January. Motion to receive and file the Financial
Report made by Director Ferryman, seconded by Director Perry. Motion carried 5 -0.
ENGINEER'S REPORT:
PROJECT STATUS REPORT:
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Mr. Hamers presented the report. There being no questions on the report, motion to
accept and file was made by Director Ferryman, seconded by Director Perry. Motion
carried 5 -0. •
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• Minutes - Board of Directors Meeting held February 11, 1993
DEVELOPMENT UPDATE:
Mr. Hamers reported that there was nothing to report on the development update or
review of sewer plans.
Mr. Hamers discussed Project 1112100 -130 Reconstructing Force Main for Elden
Pumping Station and recommended the Board approve a change order to the City's street
rehabilitation contractor for installing approximately 75 feet of new 18 inch force main
under Newport Boulevard at Fair Drive. Due to the City's schedule for repaving Newport
Boulevard, there. is not time for the District to include this small section with the
remainder of the project which will be put out to bid. The change order is for $18,149.53,
excluding the prime contractor's mark up for subcontractor work. Motion to approve the
change order made by Director Reade, seconded by Director Ferryman. Motion carried
5 -0.
Mr. Hamers reported that in addition to the change order, the District needs to enter into
a lease. agreement with the City to maintain the landscape area on the east side of
Newport Boulevard southbound between Mesa Drive and Fair Drive between the back of
curb and the CalTrans' fence (approximately 7 feet wide), under which the new force
main will be located. The. District will only be granted approval to install the new line
in this landscape strip if CalTrans deeds the land to the City who subsequently requires
• the District to enter into a landscape maintenance agreement. Motion to approve a lease
agreement in concept made by Director Reade, seconded by Director Perry. Motion
carried 5 -0.
ATTORNEY'S REPORT:
Mr. June gave a general overview of the Director's liability insurance coverage explaining
what is covered under the SDRMA insurance policy.
OLD BUSINESS:
PENDING ITEMS:
Report was received and filed.
DISTRICT OFFICE REMODEL:
Mr. Hamers reported the District is waiting for the City to make a decision on assignment
of office space.
DISTRICT NAME CHANGE:
Mr. Hamers reported that there was a list of suggested names in the Board packet.
• Ms. Reichle suggested if the District should ever separate from the City, that would be
a more appropriate time to change the name. Presently being located at City Hall, the
name directs the public to the proper location.
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Minutes - Board of Directors Meeting held February 11, 1993
Director Wahner suggested that a future meeting be set up to look at the Sanitary District
for long -range planing and delay the name change until then.
NEW BUSINESS:
CITY CONTRACT EFFICIENCY STUDY:
Mr. Hamers reported that staff discussed the costs involved with using services from the
City. If the board desires, staff will hire a consultant to go through the city's costs, to
confirm what the city is charging the District in order to find out if the rate is reasonable.
The study could also address the cost of relocating the District.
Director Reade made a motion, seconded by Director Scheafer, to instruct the Manager
to bring back a consultant proposal to perform the study. Motion carried 5 -0.
COMMENDATION - SPECIAL RECYCLING PROGRAMS:
Mr. Hamers reported that the Board had directed staff to write a letter of commendation
to Orange Coast College for the amount of telephone books they collected during the
Fourth Annual Telephone Book Recycling Program. The letter went out and the Board
was copied. The Board also directed staff to prepare a commendation to the Assistant •
Manager for her work on the telephone book, Christmas tree, and all the other special
recycling programs. Mr. Hamers presented Florin Reichle with a plaque that read: "For
creation of the first -ever telephone book recycling program in Orange County in 1989 and
for successful administration of other special programs." Ms Reichle thanked the Board
for the honorary recognition.
WARRANT REPORT:
Motion was made by Director Ferryman, seconded by Director Perry authorizing the
President and Secretary to sign Report No. 93 -08, instructing the City of Costa Mesa to
draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of
$370,192.67 Motion carried 5 -0.
ORAL COMMUNICATION:
A farewell luncheon for past director Harry Green will be held at Mr. Green's home on
Monday, February 22, 1993, at 11:30 am. to 1:30 p.m. Directors, spouses and staff are
invited.
Director Wahner announced that he has been asked to serve as Chairman of the Building
Committee of the Orange County Sanitation Districts.
Director Ferryman announced that the Man and Woman of the Year Award Luncheon
sponsored by the Costa Mesa Chamber of Commerce will be at the Red Lion •
February 26, 1993.
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Minutes - Board of Directors Meeting held February 11, 1993
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Director Reade announced the quarterly Independent Special Districts of Orange County
dinner meeting will be held at the Countryside Inn on April 29, 1993, at 6:30 p.m. The
Directors, staff and spouses are invited to attend this meeting.
ADJOURNMENT:
President Wahner dpcla e f\the meeting adjourned at 8:30 p.m.
* primed on recycled paper
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