Loading...
Minutes - Board - 1993-07-08 (2)Costa Mesa Sanitary District ® Minutes of Board of Directors meeting held on July 8, 1993 Call to Order: The Board of Directors of the Costa Mesa Sanitary District met in regular session on July 8, 1993, 7:30 p.m., at the Civic Center, 77 Fair Drive, Costa Mesa. Director Wahner called the meeting to order at 7:30 p.m. Director Perry led the Pledge of Allegiance. Director Reade led the Invocation. Call to order: Directors Present: James Wahner, Nate Reade, James Ferryman, Art Perry. Directors Absent: Mike Scheafer, excused absence. Staff Present: Robin Hamers, Manager/Engineer; Roy June, Attorney; Susan Temple, Treasurer; Florine Reichle, Assistant Manager /Clerk of the District. • Others Present: Mike Silva, CR Transfer; Madelene Arakelian and Nancy Arakelian, South Coast Refuse; Dolores Otting, Five Star Rubbish; Poh Ton Cheng; Diane Semanko, Recording Secretary. MINUTES OF JUNE 10 AND JUNE 30; 1993: Hearing no corrections or additions, the minutes of June 10 and June 30, 1993, were unanimously approved as presented. WRITTEN COMMUNICATIONS: Mr. Hamers presented a letter. that went to Marian Bergeson and others regarding the opposition to the property tax shift. Mr.. Hamers presented a letter from the County Auditor /Controller about the newly proposed Teeter Plan. If the District went'under this plan, the District would receive 100% of the assessment regardless of what the delinquency rate is. If the District doesn't go with the Teeter Plan, the District will receive the assessments that are collected, but when they're collected late the District will also get a portion of the delinquency. Staff and Ms. Temple feel it's better not to opt into the Teeter Plan. COSTA MESA SANITARY DISTRICT Page 2 Minutes - Board of Directors meeting held on July 8, 1993 • Mr. Hamers presented letters from Tom Riley's and Harriet Wieder's offices regarding the acknowledgment of the Board's communication opposing importation of trash. Mr. Hamers presented an article from the Orange County Register stating the Trabuco Water District is considering an ethics policy. Staff will again bring this to the Board's attention for consideration when the policies are updated. MANAGER'S REPORT: OCCUPANCY REPORT: Mr. Hamers reported a decrease of 11 units in the occupancy report for solid waste collection as of July 1, 1993; therefore the total for the month of July is 22,376. Staff recommends acceptance of the count and recommended the Board direct Staff to pay Costa Mesa Disposal on August 1, 1993, based on that occupancy so long as contractor fulfills obligations of agreement. Motion to adopt the occupancy report made by Director Perry, seconded by Director Ferryman. Motion carried 4 -0. Motion to prepare the warrant on August 1, 1993, for $149,567.90 to Costa • Mesa Disposal made by Director Perry, seconded by Director Reade. Motion carried 4 -0. REFUNDS: Poh Ton Cheng, 420 Cambridge Circle, Costa Mesa. CA 92627 Mr. Hamers presented a request for a refund of trash assessment fees on property, Assessor's Parcel No. 422 - 142 -10, for the tax year 1987 -88 through 1992 -93. Owner is using a private service. Staff recommends in accordance with District policy to refund the 1992 -1993 tax year trash assessment fees in the amount of $569.56. Motion so made by Director Reade, seconded by Director Ferryman. Motion carried 4 -0. Lucy Alderson, 2239 Heather Lane, Newport Beach, CA 92669 Mr. Hamers present a request for a refund of trash assessment fees on property, Assessor's Parcel No. 425- 022 -21, for the tax year 1987 -1988 through 1992 -1993. Owner is sharing a dumpster with her adjoining property and has filed on one of the properties but has never filed on the adjoining property. Staff recommends in accordance with District policy to refund the 1992 -1993 tax year trash assessment fees in the amount of $711.95. Motion so made by Director Ferryman, seconded by Director Perry. Motion carried 4 -0. • COSTA MESA SANITARY DISTRICT Page 3 ti Minutes - Board of Directors meeting held on July 8, 1993 • Med -Inv, 419 E. 17th Street, Costa Mesa CA 92627 Mr. Hamers presented a request for a refund of trash assessment fees on property, Assessor's Parcel No. 141 - 664 -18, for the tax year 1988 -89 through 1992 -1993. Owner is using a private trash service. Staff recommends in accordance with District policy to refund the 1992 -1993 tax year trash assessment fees in the amount of $569.56. Motion so made by Director Perry, seconded by Director Ferryman. Motion carried 4 -0. Mr. Hamers presented a request for a refund of fixture fees on property at 1589 Redlands #B. Owner and contractor pulled the same .permit. Staff recommends refund less $15.00 administrative fee in the amount of $52.50. Motion so made by Director Ferryman, seconded by Director Perry. Motion carried 4 -0. SOURCE REDUCTION AND RECYCLING ELEMENT CA- INTEGRATED WASTE MANAGEMENT: STATUS OF CITY'S WASTE PROGRAM: • Mr. Hamers reported the City has hired an outside consultant to run the administrative program to oversee the haulers. Staff is working with the City on various issues. RATIFY NOTICE OF AB939 ADMINISTRATIVE FEE TO COSTA MESA DISPOSAL: Mr. Hamers requested formal ratification of the letter dated June 14, 1993, to Costa Mesa Disposal describing the mechanism for the District to pay the 75 cents per ton to the City of Costa Mesa on behalf of Costa Mesa Disposal. The District will receive the $0.75 /ton charge from the homeowners as part of the yearly trash assessment and the District will forward the money to the City. Board unanimously approved the letter subject to Staff continuing negotiations with the City to have the City waive the $0.75 /ton charge. SOURCE REDUCTION RECYCLING ELEMENT - EDUCATIONAL PROGRAM: Mr. Hamers reported that he and Ms. Reichle were interviewed for four consecutive nights on Costa Mesa Channel 3. Ms. Reichle talked about the special programs, and Mr. Hamers talked about household hazardous wastes and how to deal with them. The tape will be made available for the Board. COSTA MESA SANITARY DISTRICT Minutes - Board of Directors meeting held on July 8, 1993 Page 4 Mr. Hamers reported meeting with the Daily Pilot and giving them a series of fliers on household hazardous wastes. The District requested the Pilot sponsor an educational series. Mr. Hamers reported on preparing on article on household hazardous waste for the City quarterly newsletter. WASTE DIVERSION REPORT FOR JUNE 1993: Mr. Hamers reported 26.05 percent waste diversion for the month of June. Total Tonnage: 3,131.79 Tonnage Recycled: 815.71 SAFETY COMMITTEE MINUTES OF JUNE 22,1993: Mr. Hamers requested deferring this to the next meeting. TREASURER'S REPORT: FINANCIAL REPORT: Ms. Temple presented financial statements as of June 1993. Motion to accept made by Director Reade, seconded by Director Ferryman. Motion carried 4 -0. TREASURER'S REPORT OF MONIES ON DEPOSIT: Ms. Temple presented the report showing the District's investment portfolio. ENGINEER'S REPORT: PROJECT STATUS REPORT: Mr. Hamers presented the report. It was received and filed. DEVELOPMENT UPDATE: Nothing was reported. REVIEW OF SEWER PLANS: Nothing was reported. • • • 4 COSTA MESA SANITARY DISTRICT Page 5 �* Minutes - Board of Directors meeting held on July 8, 1993 ATTORNEY'S REPORT: CITY/DISTRICT AGREEMENT: Mr. June reported attending several meetings with the City Attorney and the agreement should be ready by the next meeting. POTLACH/SIMPSON: Mr. June reported that the Potlatch claim has been appealed and he will keep the Board apprised of the matter. OLD BUSINESS: STATUS OF PENDING ITEMS: Mr. Hamers presented the report. It was received and filed. LARGE ITEM PICKUP PROGRAM: Mr. Hamers reported that the program was moving along well. The survey cards are coming back at a very good rate. The information will be compiled and Staff will present the results in either September or October. . C.R. TRANSFER: Mr. Hamers presented two letters from Staff in the Board packet regarding the request for a special rate increase. One item was a financial analysis of the requested increase prepared by Ms. Temple and the second was a letter from Mr. Hamers reviewing several options available to the Board. After much discussion, motion was made by Director Reade that the contract remain as is and the special rate increase request be denied, seconded by Director Ferryman. Motion carried 3 -1, Director Perry voting no. NEW BUSINESS: SDRMA INSURANCE AUTHORITY: Mr. Hamers presented'the insurance authority annual contribution. Motion to pay the required amount made by Director Ferryman, seconded by Director Perry. Motion carried 4 -0. • COSTA MESA SANITARY DISTRICT Page 6 Minutes - Board of Directors meeting held on July 8, 1993 • COSTA MESA DISPOSAL ANNUAL INCREASE: Mr. Hamers presented a rate adjustment for 1993 -1994 based on the May 1993 CPI which makes the new rate, effective July 1st, $6.8720 per service. Motion to adopt the 1993 -1994 trash rate made by Director Perry, seconded by Director Reade. Motion carried 4 -0. CONSULTANT'S REVIEW OF CAPITAL IMPROVEMENT PROJECTS - 1993 -94 BUDGET: Mr. Hamers presented a letter from Boyle Engineering analyzing the projects on a per project basis with their findings. The report states the District's program does not have any deficiencies, the costs of design, construction, and inspection are reasonable, and the overall program reflects an ongoing capital improvement program. Motion to receive and file made by Director Perry, seconded by Director Ferryman. WARRANT REPORT: Motion made by Director Ferryman, seconded by Director Perry, authorizing the President and Secretary to sign Report No. 94 -01, instructing the Finance Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $335,599.52. Motion carried 4 -0. CHANGE OF MEETING DATE: The Board directed Staff to reschedule the regular August meeting from August 12, 1993, to August 19, 1993. ADJOURNMENT: At 8:30 p.m., President Wahner adjourned the meeting. President Secretary • 1