Minutes - Board - 1992-10-08 (2)J
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MINUTES OF THE COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS
REGULAR MEETING HELD OCTOBER 8, 1992
CALL TO ORDER The Board of Directors of the Costa Mesa
Sanitary District met in regular session on
October 8, 1992, 7:30 p.m., at the Civic
Center, 77 Fair Drive, Costa Mesa.
Directors Present: James Wahner, Nate Reade,
James Ferryman, Dick
Sherrick
Directors Absent: Harry Green (excused)
Staff Present: Roy June, Attorney
Robin Hamers, Manager/
Engineer, Florine Reichle.,
Assistant Manager /Clerk of
the District,'Donna
Theriault, Accountant
Director Wahner called the meeting to order at 7:30 p.m.
Director Ferryman led the Pledge of Allegiance.
Director Reade gave the Invocation .
MINUTES OF SEPTEMBER 17, 1992:
Hearing no additions or corrections to the minutes of
September 17, 1992, the minutes were unanimously approved.
WRITTEN COMMUNICATIONS:
Mr. Hamers submitted a letter from George E. Madsen, former
City Engineer and Public Works Director of the City of Costa
Mesa. He is interested in applying for any future vacancies on
the Costa Mesa Sanitary District Board. The letter was filed
for future consideration.
A letter to the Honorable Marian Bergeson from Robin B.
Hamers, Manager /District Engineer on the subject of, LOCAL
GOVERNMENT PROPERTY TAX SHIFT — SB 617.
A communication dated September 28, 1992, to Director James
Wahner from Mike Silva of CR Transfer submitting notice of
increase effective November 1, 1992, to be based on the
September CPI.
A letter from David E. Niederhaus, Director of the General
Services Department of the City of Newport Beach expressing
dissatisfaction with the recycling efforts of Newport Beach
commercial /industrial trash haulers. The City is seriously
considering franchising trash collection services.
Minutes of the Costa Mesa Sanitary District
Regular Meeting held on October 8, 1992 -- Page 2
Mr. Hamers circulated a copy of a letter written by the Garden
Grove Sanitary District to the Honorable Marian Bergeson,
regarding the propositions and the history of monies to
special districts.
MANAGER'S REPORT:
There has been no increase or decrease in solid waste
collection as of October 1, 1992, therefore the total for
October is 22,711.
Motion was made by Director Reade, seconded by Director
Ferryman to accept the occupancy count report as presented.
Motion carried 4 -0.
A second motion was made by Director Ferryman, seconded by
Director Reade to direct staff to prepare a warrant report to
Costa Mesa Disposal on November 1 for payment for October
trash collection based on this occupancy report_ so long as
contractor fulfills obligations of agreement. Said payment in
the amount of $151,807.14 to be ratified on the November
warrant list. Motion carried 3 -1. Director Sherrick voting no.
REFUNDS:
Prior to action on the refund, Director Sherrick asked to have
the record show that he is opposed to denying refunds to those
individuals who were paying for a service not being used.
Kurt Oertel, 24976 Acacia Lane, Laguna Hills, CA 92653
Mr. Hamers presented a request from Mr. Kurt Oertel requesting
a refund for both trash and sewer services at 416 Hamilton.
There are 3 units on the property and for four years Mr.
Oertel was charged for 4 units. The refund is for $50.99 for
Sewer and $307.61 Trash, making a total of $358.60.
Motion was made by Director Ferryman, seconded by Director
Reade to approve the refund in the amount of $358.60. Motion
carried 3 -1. Director Sherrick voting no.
SOURCE REDUCTION /RECYCLING ELEMENT /CA INTEGRATED WASTE
MANAGEMENT PLAN
A report on the City Council Study Session regarding JPA for
Commercial & Industrial Trash, held on September 14, 1992, was
submitted by Mr. Hamers indicating that all Board members and
Staff attended this meeting.
WASTE DIVERSION REPORT — SEPTEMBER
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A Waste Diversion Report from CR Transfer has not been
received. The Board unanimously agreed to instruct staff to
withhold payment until report is received. A status report is
requested from Mike Silva, or one of his representatives, to
answer any questions regarding the financial stability of CR •
Transfer.
1. Minutes of the Costa Mesa Sanitary District
Regular Meeting held on October 8, 1992 -- Page 3
SAFETY COMMITTEE FORMATION — APPROVAL:
Mr. Hamers requested approval of the formation of the Costa
Mesa Sanitary District Safety Committee required by SDRMA
Insurance Authority.
Motion was made by., Director Sherrick, seconded by Director
Ferryman, to approve the formation of the Safety Committee.
Motion carried 4 -0,:'
A second motion was made by Director Reade, seconded by
Director Sherrick, to ratify the acceptance of the minutes of
the Costa Mesa Sanitary District Safety Committee Meeting as
presented. Motion carried 4 -0.
TREASURER'S REPORT:
Ms. Theriault presented the Financial Report for September 30,
1992. Director Reade moved to accept the Financial Report,
seconded by Director Ferryman. Motion carried 4 -0.
ENGINEER'S REPORT:
PROJECT STATUS REPORT:
Mr. Hamers reported that there were no additions to the
• project status report.
DEVELOPMENT UPDATE:
There was nothing new to report.
REVIEW OF SEWER PLANS:
Mr. Hamers stated he has signed plans as both a private
engineer and as the District Engineer on the project at 280 E.
15th Street. Plans consisted mainly of showing the existing
lateral location and verifying that all fees were paid. He
asked for a determination of whether a conflict of interest
exists. Director Sherrick made a motion, seconded by Director
Reade, to let the records show that no conflict of interest
exists. Motion carried 4 -0.
PROJECT NO. 128 — MESA /BIRCH SEWER REALIGNMENT AGREEMENT WITH
ORANGE COUNTY DEVELOPMENT AGENCY
Mr. Hamers presented an agreement between the Orange County
Development Agency and the Costa Mesa Sanitary District. This
agreement is for the design of the Mesa /Birch sewer line as
part of the Santa Ana Heights Redevelopment Project Area
Comprehensive Infrastructure Improvement. Due to omissions in
the agreement and further discussions related to the project
a new agreement will be requested. Mr. Hamers asked to table
• this item until a revised agreement is available.
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Minutes of the Costa Mesa Sanitary District
Regular Meeting held on October 8, 1992 -- Page 4
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ATTORNEY'S REPORT:
RESOLUTION NO. 92 -526 - Annexation No. 243:
Mr. June presented a resolution making application to the
Local Agency Formation Commission for Annexation No. 243. This
property is Pinecreek Village, 1300 Adams Avenue, Costa Mesa.
Motion was made by Director Ferryman, seconded by Director
Reade that Resolution No. 92 -526 - being "A RESOLUTION OF
APPLICATION BY THE COSTA MESA SANITARY DISTRICT REQUESTING THE
LOCAL AGENCY FORMATION COMMISSION TO TAKE PROCEEDINGS FOR THE
ANNEXATION OF TERRITORY, BEING ANNEXATION NO. 243, be adopted.
Motion carried 4 -0.
RESOLUTION NO. 92- 527 -Zero Tax Exchange on Annexation No. 243:
Motion was made by Director Sherrick, seconded by Director
Reade that Resolution No. 92 -527, being "A RESOLUTION OF THE
BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE
COUNTY, CALIFORNIA, CONSENTING TO ZERO TAX EXCHANGE ON CERTAIN
ANNEXATIONS TO THE DISTRICT; ESTABLISHING CONDITIONS OF WAIVER
AND STATING REASONS THEREFOR ", be adopted. Motion carried 4 -0.
POTLATCH CLAIM REPORT: •
Attorney June submitted a copy of a letter from SDRM to Keenan
& Associates transmitting a check for the settlement of the
Potlatch case. The check was settlement for four special
district members of SDRM, Midway City Sanitary, Garden Grove
Sanitary, Los Alamitos County Water and Costa Mesa Sanitary
Districts.
OLD BUSINESS:
PENDING ITEMS STATUS REPORT:
Press Releases - Effects of State Budget on District . This
item was added to the Status Report of October 8, 1992.
NEW BUSINESS:
FOURTH ANNUAL TELEPHONE BOOK RECYCLING PROGRAM:
Ms. Reichle informed the Board that approval has been received
on the 8 drop off locations for the Recycling Program. There
are only 2 minor changes this year; the Airway location will
be moved further into the industrial park, and a pilot program
will be initiated at the Kaiser Elementary School.
Director Sherrick inquired why there wasn't a bin in the Mesa
Verde area. Ms. Reichle will work towards having a bin in that
area next year. 40
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Minutes of the Costa Mesa Sanitary District
Regular Meeting held on October 8, 1992 - -Page 5
CHRISTMAS TREE RECYCLING PROGRAM:
Mr. Hamers added this item to the agenda to remind the Board
of this yearly program.
WARRANT REPORT:
Mr. Hamers indicated that there was an error on the report.
Director Reade was listed as attending an ISDOC Conference in
San Diego instead of a CA Special Districts Conference and was
not paid for the ISDOC Executive Board Meeting he attended.
The meeting will be added to the November warrant list. Motion
was made by Director Ferryman, seconded by Director Reade to
authorize the President and Assistant Secretary to sign
Warrant Report No. 93 -04, . instructing the Treasurer to draw a
warrant from the Costa Mesa Sanitary District General Fund in
the amount of 4419,322.31. Motion carried 3 -1 with Director
Sherrick voting no on No. 104 and yes on the remainder of the
warrant list.
ORAL COMMUNICATIONS:
Director Sherrick suggested that informational material
distributed at the beginning of the meeting should be copied
and mailed to the directors.
Director Reade informed the Board that the Special District
Quarterly Dinner Meeting is scheduled for October 29 at the
Countryside Inn and hopes that Staff and Board will attend.
Director Ferryman announced the Chamber of Commerce is trying
to encourage all of its residents to shop in the City of Costa
Mesa rather than elsewhere so that the tax base will benefit.
ADJOURNMENT:
Director Wahner adjourned the meeting at 8:21 p.m.
PRESIDENT ASSISTANT SECRETARY