Minutes - Board - 1991-12-12d
MINUTES OF THE COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS
REGULAR MEETING HELD DECEMBER 12, 1991
CALL--TO ORDER The Board of Directors of the Costa Mesa
Sanitary District met in regular session on
December 12, 1991, at 7:30 p.m., at the Civic
Center, 77 Fair Drive, Costa Mesa. The
meeting was called to order by President
Wahner, followed by the Pledge of Allegiance
to the Flag led by Director Jim Ferryman
followed by the Invocation by Director Nate
Reade.
Directors Present: James Wahner, Harry
Green, Nate Reade, James
Ferryman, Dick Sherrick
Directors Absent: None
Staff Present: William Morris, Manager
Roy June, Attorney
Susan Temple, Finance
Director
Robin Hamers, Engineer
Florine Reichle,
Assistant Manager /Clerk
of the District
Guests: Kurt E. Gjertsen of
Kragen Automotive
MINUTES OF NOVEMBER 14, 1991:
Director Ferryman alluded to the following needed correction
to the minutes of November 14, 1991: Page 9, first sentence
under Warrant Report 92 -05 should read: "Director Reade made
a motion, seconded by Director Green..." Director Ferryman
made a motion, seconded by Director Reade, and carried, that
the minutes of November 14,,,1991; - -be approved as corected.
Director Wahner introduced guest, Kurt E. Gjertsen of Kragen
Automotive.
WRITTEN COMMUNICATIONS:
Manager Morris distributed a thank you card from the Reichle
family for the Board's expression of sympathy on the recent
loss of Florine's mother.
RECYCLING REPORT FROM C. R. TRANSFER, INC. - Diversion rate of
• 27.64% was reported for November 1991. Total tonnage,
2,369.60; recycled tonnage, 654.85.
Costa Mesa Sanitary District Minutes -- December 12, 1991 - -Page 2
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Manager Morris presented communication from Mr. Barry Bronson,
Director of Marketing for Valvoline, Incorporated, thanking
the District for its support.
Manager Morris distributed communication from Orange Coast
College Foundation for the Friends of Recycling Center Fund
thanking the District for its membership in the amount of
$100.00.
Manager Morris circulated a communication to the Board from
Orange Coast College Foundation to accompany them at the 6th
Annual Seasonal Soiree and Viewing of the Newport Harbor
Parade of Lights, December 19, 1991, at 6:00 p.m. Mr. Morris
reminded the Board that a response is required by Friday,
December 14, 1991.
Mr. Morris distributed a humorous article entitled, "Canned
for Discarding His Trash Etiquette," published in The
Register, November 19, 1991.
RESOLUTION NO. 91 -511 -
At this time Director Wahner welcomed Mr. Kurt Gjertsen from
Kragen Automotive and Valvoline, Inc. Ms. Reichle read the •
proposed resolution to be presented to Kragen Auto Parts and
Valvoline, Inc. Director Reade made a motion, seconded by
Director Green that Resolution No. 91 -511, being "A RESOLUTION
OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT
COMMENDING KRAGEN AUTO PARTS AND ITS ENVIRONMENTAL PARTNER,
VALVOLINE, IN THE ESTABLISHMENT OF A PROGRAM THROUGH ITS USED
OIL COLLECTION SUBSIDIARIES TO REMOVE FROM THE ENVIRONMENT
USED OIL GENERATED BY DO -IT- YOURSELF OIL CHANGES," be adopted.
The motion carried by the following roll call vote:
AYES: Directors - Wahner, Green, Reade, Ferryman and
Sherrick
NOES: Directors - None
ABSENT: Directors - None
Mr. Gjertsen accepted the resolution and thanked the District
for its recognition and support.
MANAGER'S REPORT:
OCCUPANCY REPORT:
Mr. Morris reported there was no change in the occupancy
report from November 1991. Total occupancy remains at 22,774.
Motion was made by Director Reade, seconded by Director Green,
to accept the occupancy count report as presented. Motion •
carried 5 -0.
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Costa Mesa Sanitary District Minutes -- December 12, 1991 - -Page 3
REFUNDS:
Director Sherrick went on record as opposing the denial of
refunds to people who are paying for services not received.
Suzanne McBrien
Mr. Morris presented a request for refund of trash assessment
fees from Suzanne McBrien, 1812 Antigua Circle, Newport Beach,
Ca 92660, on A.P. No. 422 - 161 -05 in the amount of $140.16.
Ms. McBrien is using private trash service. Owner was billed
for one unit and should have been billed for six units. Staff
is recommending partial refund in order to adjust the sewer
rate to account for the six units instead of one. Staff is
recommending permanent exemption and partial refund of $70.66
for the 1991 -92 Tax year in accordance with District policy.
Director Reade made a motion, seconded by Director Green, to
approve the partial refund of $70.66 for the year 1991 -1992.
Motion carried 5 -0.
Suzanne McBrien
Mr. Morris presented a request for refund of trash assessment
fees from Suzanne McBrien, 1812 Antigua Circle, Newport Beach,
Ca 92660, on A.P. No. 422 - 161 -06 in the amount of $140.16.
• Ms. McBrien is using private trash service. Owner was billed
for one unit and should have been billed for six units. Staff
is recommending partial refund in order to adjust the sewer
rate to account for the six units instead of one. Staff is
recommending permanent exemption and partial refund of $70.66
for the 1991 -92 Tax year in accordance with District policy.
Director Reade made a motion, seconded by Director Green, to
approve the partial refund of $70.66 for the year 1991 -1992.
Motion carried 5 -0.
Clyde Hermanski
Mr. Morris presented a request for refund of trash assessment
fees from Clyde Hermanski, 15592 Garland Circle, Westminster,
CA 92683, on A.P. No. 419 - 171 -30 in the amount of $140.16.
Hermanski was billed for one unit and should have been billed
for three units. Staff is recommending partial refund in order
to adjust the sewer rate to account for the three units
instead of one. Staff is recommending permanent exemption for
trash fees and partial refund of $114.79 for the 1991 -92 Tax
year in accordance with District policy. Director Ferryman
made a motion, seconded by Director Green, to approve the
partial refund of $114.79 for the year 1991 -1992. Motion
carried 5 -0.
Western Thrift Financial
Mr. Morris presented a request for refund of trash assessment
fees from Western Thrift Financial, 2000 Harbor Boulevard,
• Costa Mesa, California 92627, on A.P. No. 419 - 203 -01 in the
amount of $3,937.24. Parcel is being charged as 11 units and
Costa Mesa Sanitary District Minutes -- December 12, 1991 - -Page 4
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should be charged as commercial. Staff recommended a partial
refund of $1,541.76 for the 1991 -92 Tax year in accordance
with District policy. It was the consensus of the Board that
it was the District's responsibility to have determined by
field check that these units should have been charged as
commercial. Thereupon Director Ferryman made a motion,
seconded by Director Sherrick, to approve the full refund
request of $3,568.92. Motion carried 5 -0.
Francis Lo
Mr. Morris presented a request for refund of trash assessment
fees from Francis Lo, 3430 Irvine, Newport Beach, California
92660, on A.P. No. 439 - 362 -06 in the amount of $1,109.07. Mr.
Lo has requested refund for two tax years; according to
District policy staff is recommending partial refund of
$700.80 and permanent exemption for trash fees for the 1991 -92
Tax year. Director Green made a motion, seconded by Director
Reade, to approve the partial refund of $700.80 for the year
1991 -1992. Motion carried 5 -0.
Briggs Development
Mr. Morris presented a request for refund of $78.00 (this item
being returned from November 14, 1991 meeting after
recalculation) from Briggs Development, 23046 Avenida
Carlotta, Laguna Hills, CA 92653 for Permit Fees for two
laterals requested when it should have been for one lateral.
Staff is recommending full refund in the amount of $78.00.
Director Ferryman made a motion, seconded by Director Reade,
that the refund of $78.00 be approved. Motion carried 5 -0.
John Koehler
Mr. Morris presented a request for refund of trash assessment
fees from John Koehler, 310 Corsair, Seal Beach, California
90740, on A. P. 139 - 564 -08, of $560.64. Since Mr. Koehler is
using a private service, staff is recommending full refund for
the year 1991 -92 and a permanent exemption from trash fees,
according to District policy. Director Reade made a motion,
seconded by Director Ferryman, to approve the requested refund
of $560.64. Motion carried 5 -0.
Doug Jenan
Mr. Morris presented a request for refund of trash assessment
fees from Doug Jenan, 177 Riverside, Newport Beach, California
92663, on A. P. 424 - 053 -20, of $560.64. Since Mr. Jenan is
using a private service, staff is recommending full refund for
the year 1991 -92 and a permanent exemption from trash fees,
according to District policy. Director Ferryman made a
motion, seconded by Director Green, to approve the requested
refund of $560.64. Motion carried 5 -0.
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Costa Mesa Sanitary District Minutes -- December 12, 1991 - -Page 5
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Frederick McBrien and Constance Robles
Mr. Morris presented a request for refund of trash assessment
fees from Frederick McBrien and Constance Robles, 5422
Kenosha, Irvine, California 92715, on A. P. 422 - 162 -03, of
$840.96. Since private service is being used, staff is
recommending full refund for the year 1991 -92 and a permanent
exemption from trash fees, according to District policy.
Director Green made a motion, seconded by Director Reade, to
approve the requested refund of $840.96. Motion carried 5 -0.
Thomas Rice
Mr. Morris presented a request for refund of trash assessment
fees from Thomas Rice, 173 Mesa Drive, Costa Mesa, California
92627, on A. P. 439 - 221 -24, of $700.80. Since Mr. Rice is
using a private service, staff is recommending full refund for
the year 1991 -92 and a permanent exemption from trash fees,
according to District policy. Director Ferryman made a
motion, seconded by Director Green, to approve the requested
refund of $700.80. Motion carried 5 -0.
Suzanne McBrien
Mr. Morris presented a request for refund of trash assessment
fees from Suzanne McBrien, 1812 Antigua Circle, Newport Beach,
California 92660, on A. P. 426 - 181 -13, of $1,121.28. Since
Ms. McBrien is using a private service, staff is recommending
full refund for the year 1991 -92 and a permanent exemption
from trash fees, according to District policy. Director
Ferryman made a motion, seconded by Director Green, to approve
the requested refund of $1,121.28. Motion carried 5 -0.
Ben Selbst
Mr. Morris presented a request for refund of trash assessment
fees from Ben Selbst, 3090 Mace Avenue, Costa Mesa, California
92626, on A. P. 139- 551 -07, of $560.64. Since Mr. Selbst is
using a private service, staff is recommending full refund for
the year 1991 -92 and a permanent exemption from trash fees,
according to District policy. Director Ferryman made a
motion, seconded by Director Green, to approve the requested
refund of $560.64. Motion carried 5 -0.
Constance Robles
Mr. Morris presented a request for refund of trash assessment
fees from Constance Robles, 5422 Kenosha Lane, Irvine, CA
92715, on A. P. 422 - 162 -04, of $840.96. Since Ms.,Robles is
using a private service, staff is recommending full refund for
the year 1991 -92 and a permanent exemption from trash fees,
according to District policy. Director Reade made a motion,
seconded by Director Ferryman, to approve the requested refund
of $840.96. Motion carried 5 -0.
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Costa Mesa Sanitary District Minutes -- December 12, 1991 - -Page 6
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Harbor Assembly of God
Mr. Morris presented a request for refund of trash assessment
fees from the Harbor Assembly of God, 740 W. Wilson, Costa
Mesa, California 92627, A. P. No. 422 - 371 -19, of $420.48.
Parcel is being billed for three units and should be billed as
commercial 5,600 square feet. Staff is recommending full
refund and a permanent exemption from trash fees. Director
Green made a motion, seconded by Director Reade, to approve
the requested refund of $420.48. Motion carried 5 -0.
Varkel Snaier
Mr. Morris presented a request for refund of trash assessment
fees from Varkel Snaier, 23141 La Cadena, Unit L, Laguna
Hills, CA 92653, on A. P. 422 - 072 -05, of $981.12. Since Mr.
Snaier is using private service, staff is recommending full
refund for the year 1991 -92 and permanent exemption from trash
fees, according to District policy. Director Ferryman made a
motion, seconded by Director Green, to approve the requested
refund of $981.12. Motion carried 5 -0.
Additional Information Concerning Proposal from Creative Management
Solutions:
Mr. Morris submitted to the Board the revised proposal from •
Mr. Barry C. Newton of Creative Management Solutions, for a
study of the District's manpower needs. Mr. Morris alluded to
the December 5, 1991, proposal letter from Creative Management
Solutions, informing the Board that this proposal was
submitted for consideration following the study session. Mr.
Morris requested the Board to review this most recent
proposal, dated December 5, 1991, which is based on the
District's current needs. After discussion, it was moved by
Director Reade, seconded by Director Green, that the
December 5, 1991, proposal be approved in the amount of
$2,460, to be paid in two equal increments of $1,230 on
December 31, 1991, and January 17, 1992. Motion carried 5 -0.
Director Reade amended his motion to include "full -time City
employee," on page 1, item 1, subsection "C." Amended motion
was seconded by Director Green and carried 5 -0.
Mr. Morris reminded the Board that the second phase of the
study by Creative Management Solutions, includes the recycling
manpower needs, and was originally proposed at $2,600.
Manager Morris was instructed by the Board to bring back the
recycling portion of the proposal to the January 16, 1992
Study Session and then to the February meeting and that Mr.
Barry Newton be invited to the January 9, 1992 meeting to
present a status report.
Mr. Morris asked to read into the minutes that at the study
session of December 4, 1991, the Management Proposal was •
discussed. Attorney June indicated that the study session was
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Costa Mesa Sanitary District Minutes -- December 12, 1991 - -Page 7
attended by all members of the Board as well as the Attorney
for the District.
TREASURER'S REPORT:
Ms. Temple presented the Financial Report for November 1991.
After discussion and review, Director Ferryman made a motion,
seconded by Director Green, and unanimously carried, that the
Financial Report for November 1991, be approved.
ENGINEER'S REPORT:
PROJECT STATUS REPORT:
Mr. Hamers reported there were no additions to the project
status report.
Review of Sewer Plans by Costa Mesa Sanitary District
Engineer: Mr. Hamers presented a list of projects within the
Costa Mesa Sanitary District where the Engineer has signed for
the District and as a private engineer, for the Board to
determine that no conflict of interest exists. The projects
are as follows:
• 225 E. 17th Street New lateral 9/6/91
2937 Bristol Street New lateral 9/25/91
2058 -2062 Placentia Existing lateral 9/27/91
It was moved by Director Sherrick, seconded by Director
Ferryman, following a review of the sewer plans, that no
conflict of interest exists. Motion carried 5 -0.
SOUTH COAST PLAZA EASEMENT DEED - Mr. Hamers presented signed,
notarized Easement Deed granting the new easement for the
revised sewage pump station at South Coast Plaza, requesting
the District execute the document. Director Sherrick made a
motion, seconded by Director Ferryman, that the South Coast
Plaza Easement Deed be approved and the President and
Secretary sign on behalf of the District. Motion carried 5 -0.
PROPOSAL TO BEGIN PROJECT 125 - TELEVISING SEWER LINES PHASE
IV - Mr. Hamers presented proposal to begin Phase IV of the
televising program. The design portion of the project is not
to exceed $8,500. It was moved by Director Reade, seconded by
Director Ferryman, the design proposal for an amount not to
exceed $8,500 be approved. Motion carried 5 -0.
AMENDED SERVICE AGREEMENT BETWEEN THE COSTA MESA SANITARY
DISTRICT AND THE CITY OF NEWPORT BEACH - Mr. Hamers presented
to the Board for signing by the President and Secretary the
• previously approved amended Service Agreement between the
Costa Mesa Sanitary District and the City of Newport Beach.
Costa Mesa Sanitary District Minutes -- December 12, 1991 - -Page 8
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Motion was made by Director Reade, seconded by Director
Ferryman, to authorize execution of the agreement. Motion
carried 5 -0.
ATTORNEY'S REPORT:
SOUTH COAST PLAZA PUMPING STATION - Attorney June reiterated
his recommendation that the District not seek reimbursement
from South Coast Plaza. Mr. Morris reported the plumbing
invoice in the amount of $960.50 which was submitted on
November 14, 1991, by Mr. Don Larsen, Construction
Coordinator, South Coast Plaza, has been withdrawn.
The Orange County Grand Jury has begun to take an interest in
the activities of CR Transfer. They met at the site in an
informal meeting on December 3, 1991. Mr. Morris did attend
the meeting as an observer. Mr. Silva of CR Transfer was
there to answer questions. The Grand Jury was very impressed
with the new facility. The Grand Jury reviewed the operation
of the present manual recycling system that CR Transfer has.
The new automated system goes into effect on January 2, 1992,
according to Mr. Silva.
STATUS REPORT: Received and filed: •
HOUSEHOLD TOXIC WASTE DISPOSAL PROGRAM - Mr. Morris reported
that staff has contacted the County Integrated Waste
Management Department to determine the possibility of having
a guided tour of the Huntington Beach Facility for the
District Board and staff. Staff will contact Board members to
set up a meeting in early January.
DISTRICT NAME CHANGE - Staff has begun to reduce its stock of
supplies in anticipation of the name change. Both staff and
Board members have been asked to develop a list of proposed
names for the District.
FREEDOM HOMES SEWER LATERALS - Mr. Morris informed the Board
that while the staff is working on a new policy, the District
has protection under the Sewer Maintenance Ordinance.
3RD ANNUAL TELEPHONE BOOK RECYCLING PROGRAM UPDATE:
Ms. Reichle gave an updated report concerning the Third Annual
Telephone Book Recycling Program. She reported that 72 tons
of telephone books had been recycled to date.
CHRISTMAS TREE RECYCLING PROGRAM:
A flyer was distributed concerning the annual Christmas tree
recycling program sponsored by the City of Costa Mesa, the •
Costa Mesa Sanitary District, Costa Mesa Disposal and Western
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Costa Mesa Sanitary District Minutes -- December 12, 1991 - -Page 9
Waste Industries. The program will run from December 27 to
January 11, 1992. A special truck will be provided by Costa
Mesa Disposal, Inc. to collect the trees at the curb in the
single- family residences. For all other residents, a drop -off
center will be located at TeWinkle Park yard, 890 Arlington
Drive, where the trees will be mulched by a tub grinder
provided by Western Waste Industries. A free bag of mulch
will be given to any member of the community who stops by the
yard. Trees may be dropped off 7:00 a.m. to 3:00 p.m., Monday
through Saturday. Last year, 8,135 trees were ground into
chips and spread in the City's undeveloped park sites.
STATEMENT OF POLICY ON BOARD DIRECTIONS TO STAFF:
Director Sherrick asked if the Statement of Policy on Board
Directors to Staff would be a part of the Directors' manual.
Ms. Reichle answered that this policy should be placed in the
Directors' manual.
NEW BUSINESS:
WARRANT REPORT 92 -06:
Director Reade made a motion, seconded by Director Ferryman,
authorizing the President and Secretary to sign Report No.
92 -06, instructing the City of Costa Mesa to draw a warrant
from the Costa Mesa Sanitary District General Fund in the
amount of $348,462.47; $60.00 from the Facilities Revolving
Fund; total amount of $348,522.47. Motion carried 5 -0.
ORAL COMMUNICATIONS:
Director Reade expressed concern about the office space
provided for the District.
Director Sherrick mentioned the letter he had written to the
City Council, City Attorney and Orange County Sanitation
Districts regarding action taken at the November meeting.
ADJOURNMENT:
Upon motion by Director Reade, seconded by Di ector Green,
and carried 5 -0, the meeting adjourned t 0 .m.
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re iden Secr6tary