Minutes - Board - 1991-05-09MINUTES OF THE COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS
REGULAR MEETING HELD MAY 9, 1991
Bridget Marquart, 20321 Riverside Drive, Santa Ana, CA 92707
Mr. Brock presented a request from Ms. Marquart for refund of trash
assessment fees on A.P. No. 439 - 241 -30 in the amount of $62.00. Records
show the parcel was billed as a single- family home and should have been
commercial. Ms. Marquart requested and received refunds on previous
years but inadvertently left out of her previous request, 1982 -83 tax
year in the amount of $62.00. Motion was made by Director Ferryman,
seconded by Director Green, to approve the refund in the amount of
$62.00. Motion carried 5 -0.
OCCUPANCY REPORT:
Mr. Brock reported there was no. change in occupancy as of May 1, 1991.
The total remains. 19,792. units. Motion was made by Director Reade,
seconded by Director Green, to approve the occupancy report as
presented. Motion carried 5 -0.
SOURCE REDUCTION AND RECYCLING ELEMENT /CA INTEGRATED WASTE MANAGEMENT PLAN:
Mr. Brock reported the AB 939 Ad Hoc Committee continues to move forward
toward completion of the necessary documents for the Source Reduction
and Recycling Element. It appears favorable that a six -month extension
will be granted. At the May meeting several concerns were addressed
that require additional direction from the City Manager before the
documents can be completed. One is the direction the City .wants to take
relating to the responsible agency overseeing the City's entire trash
service and implementation of the SRRE programs. Some felt the-public
would best be served under the direction. of the District. The other
consideration pertains' to staffing. It was generally agreed that
someone,. such as a recycling coordinator, would have to be hired to
oversee the programs and comply with their reporting requirements. The
other item was to have a representative from the City Manager's office
on the committee to provide- necessary direction. Mr. Brock further
reported a meeting had been requested with the City Manager to discuss
these concerns. It was requested that Director Ferryman be included in
this meeting.
TREASURER'S REPORT:
Ms. Temple distributed revised copies of the Finance Report. She said
her staff is preparing,the 1991 -92 preliminary budget for presentation
at the June meeting, with adoption scheduled in July. In answer to a
question by Director Sherrick, she said the District has received 90
percent of the revenue that was budgeted. On motion by Director Reade,
seconded by Director Green and carried 5 -0, the financial report was
approved as presented.
QUIT CLAIM DEED - 2901 RED HILL AVENUE:
Mr. Hamers presented a quit claim deed, map and legal description to
abandon the existing District -owned sewer at 2902. Red Hill Avenue.
District.policy allows construction of a private on -site. sewer as long
as an established association will maintain and repair the line. This
being the case, he recommended approval of the'quit claim deed.
40 Director Sherrick made a motion, seconded by Director Reade, to
authorize signatures to'the quit claim deed. Motion carried 5 -0.
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MINUTES OF THE COSTA MESA'SANITARY DISTRICT BOARD OF DIRECTORS
REGULAR MEETING HELD MAY 9, 1991
PROJECT NO. 1112100 -117 - PUMPING STATION ABANDONMENT /CANYON PARK SEWER.
Mr. Hamers submitted a proposal to provide the necessary engineering
services during the construction phase of the project at the following
hourly rates:
Engineering $ 55 /hour
Drafting $ 44 /hour
Inspection $ 39 /hour
Surveying $160 /hour
He proposes to provide the services at a cost, not to exceed $18,132.
Motion was made by Director Sherrick, seconded by Director Green, to
approve the proposal, not to exceed $18,132. Motion carried 5 -0.
STATUS REPORT OF ITEMS PENDING:
Mr. Brock introduced a new report on the status of items pending. It
will be a regular monthly report listing the status on various reports
which have been requested by the Board.
TRASH ASSESSMENT REFUND AND EXEMPTION POLICY:
The revised Trash Assessment Refund and Exemption Policy was presented
for Board review and comments and will be scheduled for adoption in
June. Staff was directed to finalize the policy and to work with
Director Sherrick to discuss his items of concern regarding policy
language.
HOUSEHOLD HAZARDOUS WASTE DISPOSAL PROGRAM:
Mr. Brock presented a staff report on sponsoring a Household Hazardous
Waste Roundup for residents of the Costa Mesa Sanitary District. Staff
recommendation was to suspend consideration of sponsoring a program at
this time but to continue to monitor other County programs. It was felt
that the new County facility in Huntington Beach is close enough to be
convenient for. District residents. Director Reade asked staff to
investigate further and provide the amount that the cost per month to
initiate this program would increase the total assessment.
MESA CONSOLIDATED WATER DISTRICT NEWSLETTER:
Mr. Brock presented information on including an informational insert
from the District in the Water District newsletter. Staff was advised
to prepare a letter of request to the Water District Board of Directors
and include. a draft copy of the material that is to be included. On
motion by Director Reade, seconded by Director Green, to prepare a
letter of request to the Water District Board of Directors. Motion
carried 5 -0.
Staff also suggested postponement of consideration of a District
newsletter until after the Water District mailing has run its 60 —day
course. After that time, extensive analysis should be done to determine
the most cost effective means of communicating District information.
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MINUTES OF THE COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS
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REGULAR MEETING HELD MAY 9, 1991
4#MEETING START TIME:
Mr. Brock presented a request from staff to change the meeting time to
6:00 p.m. The Board directed staff to prepare a report and agree on a
time. Starting times in half -hour increments were discussed and) the
consensus amongst "staff was that if a change in time is desired,
6:00 p.m. would best serve the public. Director Reade made.a motion,
seconded by Director Green, to change the District regular meeting time
to 6:00 p.m. Motion did not carry, 3 -2, Directors Wahner, Ferryman and
Green voting no.
Director Sherrick suggested changing the day of the meeting to a day
prior to the Orange County Sanitation Districts regular monthly meeting
so items on their agenda pertinent to the District could be voted on.
prior to OCSD action.. Director Wahner pointed out that any item with
major impact to our District would be agended several months before the
Board takes action, thereby giving the District time to vote and forward
the District's position to OCSD.
DISTRICT NAME CHANGE /TAX BILL LANGUAGE
Mr. Brock presented a report on changing the name of the District and
recommendations for language to be ..used on the property tax bill
denoting the District assessments. Staff recommended taking the next
six to eight months to move toward a name change. This will give the
Board time to decide on an appropriate name and will give staff time to
reduce the printed material we have in stocl�`. The Board agreed with
staff and suggested that we work toward an effective date of July 1,
1992.
For this upcoming year, staff suggested using COSTA MESA TRASH and COSTA
MESA SEWER on the assessment description on the property tax statement..
Motion was made by Director Sherrick, seconded by Director Ferryman to.
approve the language for the property tax bill as suggested.. Motion
carried 5 -0.
RETENTION OF ALL RESIDENTIAL UNITS FOR TRASH COLLECTION SERVICE:
Mr. Brock asked if the Board.wanted staff to investigate the feasibility
of taking over all residential trash. Director Ferryman said from his
experience on the AB 939 ad hoc committee, he predicts the committee is
moving toward making this recommendation. Staff was directed to.begin
investigation of this option and prepare a report.
DISTRICT STAFF LEVEL ADJUSTMENT:
Mr. Brock reported that as staff reviews the work loadtand backlog of
,reports pending, consideration is being given to adding' a full time
staff person to the District. A staff report will be presented with the
preliminary budget in June..
WARRANT REPORT NO. 91 -11:
Director Green made a motion, seconded by Director Ferryman, authorizing
the President and Secretary.to sign Report No. 91 -11, instructing the
City of Costa Mesa to draw a warrant from the Costa Mesa Sanitary
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MINUTES OF THE COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS
REGULAR MEETING HELD MAY 9, 1991
District Facilities Revolving Fund in the amount of $52.50 and from the*
General Fund in the amount of $386,793.69, total amount $386,846.19.
Motion carried 5 -0.
ORAL COMMUNICATIONS:
Director Wahner reported on the Orange County Sanitation District's
(OCSD) project which is currently underway on Baker Street from Fairview
to one block west of Harbor, north on Gisler and around the Mesa Verde
Country Club to Plant No. 1. OCSD is presently discussing right —of —way
acquisition with the country club. In conjunction with this project,
the Water District plans to place a water line for reclaimed water as
part of the Green Acres Project.
Director Wahner announced that he had been elected Chairman of District
No. 6 and Vice— Chairman of District No. 7.
He also reported that another OCSD project will tie into Bristol and
Baker Streets.
Director Sherrick suggested sending the minutes to both libraries.
Staff was asked to place this.request on the agenda for June 13.
Director Sherrick also requested that staff prepare a three to five —year
forecast of solid waste costs with a projection of what might be
undertaken during that same period. Staff was directed to place this on
the June 13 agenda. •
Director Sherrick said he would like to have staff prepare a step —by-
step written procedure for the maintaining of accurate records of the
liquid and solid waste charges to property owners. He would like to see
a quarterly report verifying accuracy. Ms. Temple said the major
problem is that the District does not maintain the data base. The
District must depend on the County to supply the information and the
District only audits the file after the fact. Staff was directed .to
agenda this item for the meeting of June 13.
Director Sherrick said he has prepared an organizational chart to show
where everyone fits into the picture of District management and related
duties. He suggested meeting with Mr. Brock and Ms. Reichle to discuss
this.
ADJOURNMENT:
President Wahner declared the meeting adjourned at 9:28 p.m.
President
,:1
Secretary
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R MINUTES OF THE COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS
REGULAR MEETING HELD MAY 9, 1991
*CALL TO ORDER:
The Board of Directors of the Costa Mesa Sanitary District
met in regular session on May 9, 1991, at 7:30 p.m., at the
Civic Center, 77 Fair Drive, ,Costa Mesa. The meeting was
called to order by President Wahner, followed by the Pledge
of Allegiance to the Flag led by Director Harry Green, and
Invocation by Director Nate Reade.
Directors Present: James Wahner, Harry Green, Nate Reade,
James Ferryman, Dick Sherrick
Directors Absent: None
Staff Present: Robert Brock, Manager
Roy June, Attorney
Susan Temple, Treasurer
Robin Hamers, Engineer
Florine Reichle, Assistant Manager/
Clerk of the District
MINUTES OF APRIL 11, 1991:
Director Sherrick had a question on a written communication item in the
April minutes. Mr. June suggested ratifying the action. Hearing no
further additions or corrections to the minutes of April 11, 1991, the
minutes were unanimously approved. Director Reade made a motion,
seconded by Director Green, to ratify the action taken at the last
• meeting, authorizing signature to the letter to State legislators
requesting a no vote on AB 854. Motion carried 5 -0.
WRITTEN COMMUNICATIONS:
Mr. Brock presented written communications: A letter of thanks from
Director Green for flowers sent following recent surgery; a letter from
Richard Elliott containing suggestions for the recycling program; a
claim from Ken Hutchins which will be formally agended at the next
meeting; a letter from Frank Cole, ISDOC, asking for the District's view
on LAFCO representation and our position with other local governments.
By unanimous approval, staff was directed to respond by letter to
Independent Special Districts in support of LAFCO representation.
MANAGER'S REPORTS:
REFUNDS:
Mark Blickhahn, 350 Avocado #C -1, Costa Mesa, CA 92627
Mr. Brock presented a request for refund of trash assessment fees from
Mr. Blickhahn on A.P. No. 939 - 070 -06 in the amount of $136.09. Staff
investigation revealed that an exemption had not been filed. Motion was
made by Director Reade, seconded by Director Green, to deny the refund
request. Motion carried 4 -1, Director Sherrick voting no. Director
Sherrick asked to have the record show that he will be voting no on
denial of requests of this kind since he feels the property owner should
not be required to pay for services they did not receive.
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MINUTES OF THE COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS
REGULAR MEETING HELD MAY 9, 1991
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Albert Reda, 1719 West McEvoy Lane, Santa Ana, CA 92706
Mr. Brock presented a request for refund of trash and sewer fees from
Mr. Reda on A.P. No. 141 - 134 -13 in the amount of $272.18. He asked to
hold this request over to the June 13 meeting as Mr. Reda,
inadvertently, was not notified of the meeting.
Llyn Burdick, 2512 Santa Ana Avenue, Unit E, Costa Mesa, CA 92626
Mr. Brock presented a request for refund of trash assessment fees from
Mr. Burdick on A.P. NO. 937 - 650 -05 in the amount of $136.09. Staff
investigation revealed no record of an exemption having been filed.
Motion was made by Director Ferryman, seconded by Director Green, to
deny the request. Motion carried 4 -1, Director Sherrick voting no for
the reason previously stated.
Ronald Amburgey, 135 Commercial Way, Costa Mesa, CA 92627
Mr. Brock presented a request for refund of trash assessment fees from
Mr. Amburgey on A.P. No. 426- 162 -12 in the amount of $136.09. Staff
investigation revealed no record of exemption having been filed. Motion
was made by Director Reade, seconded by Director Green, to deny the
request. Motion carried 4 -1, Director Sherrick voting no for the reason
previously stated.
John Speaks, 939 West 19th Street, Unit A -1, Costa Mesa, CA -92627
Mr. Brock presented a request for refund of 1989 =90 trash assessment
fees in the amount of $121.44. Staff investigation revealed exemption
had not been filed on A.P. No. 424 - 323 -01. Director Ferryman asked fo�
permanent exemption on the entire complex since it contains 24 units.
Motion was made by Director Ferryman, seconded by Director Green, to
deny the request for refund. Motion carried 4 71, Director Sherrick
voting no, for the reason previously stated.
David P. Lambert, 2569 Orange Avenue, #K, Costa Mesa, CA 92626
Mr. Brock presented a request for refund of trash assessment fees in the
amount of $521.94 on A.P. No. 439 - 162 -01. Staff investigation revealed
an exemption had not been filed. Motion was made by Director Green,
seconded.by Director Reade, to deny the request. Motion carried 4 -1,
Director Sherrick voting no, for the reason previously stated.
Permanent exemption was placed on all 10 units.
ASA Enterprises, 2062 Business Center, Suite 260, Irvine, CA 92715
Mr. Brock presented four requests from ASA Enterprises for refund of
trash assessment fees. The Board requested additional information on
all four parcels and held them over to June 13.
George Yezbick, 1947 Sundance Lane, Costa Mesa, CA 92627
Mr. Brock presented a request from Mr. Yezbick for refund of trash
assessment fees on A.P. No. 422 - 533 -03 in the amount of $403.50.
Records show the complex contains 16 single- family homes which could not
be provided curbside service by the District. The only street in the
complex is substandard width and is accessed by a Newport Beach city
street. Staff recommends permanent exemption and a refund of fees.
Motion was made by Director Reade, seconded by Director - Green, to
approve the refund of $403.50. Motion carried 5 -0. is
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