Loading...
Minutes - Board - 1991-01-10MINUTES OF THE COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS REGULAR MEETING HELD JANUARY 10, 1991 • CALL TO ORDER: The meeting was called to order at 7:30 p.m. by President Wahner at the Civic Center, 77 Fair Drive, Costa Mesa, California. Director Ferryman led the pledge of allegiance and Director Reade gave the invocation. Directors Present: James Wahner, James Ferryman, Harry Green, Dick Sherrick, Nate Reade. Directors Absent: None Staff Present: Robert Brock, Manager Roy June, Attorney Susan Temple, Treasurer Robin Hamers, Engineer Florine Reichle, Assistant Manager/ Clerk of the District WRITTEN COMMUNICATIONS: Mr. Brock presented a letter from Mr. Silva, C.R. Transfer, informing the Board that beginning January 1, 1991, Phase II of the program begins and the pricing structure changes accordingly. At that time, a minimum of 25 percent of the residential waste will be recycled; a copy of a check from Pacific Bell Directories for $199.60 for adver- tising reimbursement for the Telephone Book Recycling Program; a letter from Ray Rangel, Costa Mesa Disposal, thanking the Board for the Christmas hams for their employees; and a copy of a letter from Mayor Mary Hornbuckle, announcing the selection of Ms Reichle. as the Employee of the Month for January. OCCUPANCY REPORT: Mr. Brock read the Occupancy Report showing neither an increase nor a decrease in the trash collection count as of January 1, 1991, the count remains $19,783 units. Motion was made by Director Green, seconded by Director Reade, to approve the report. Motion carried, 5 -0. REFUNDS: Mr. Eric Schlegel, 2210 Canyon, No. D -2, -Costa Mesa, requested a refund of trash and sewer fees in the amount of $379.63. He was incorrectly billed for four units instead of one; however, he had not filed for an exemption from trash assessment for 1990 -91. Therefore, staff recommended a partial refund of $243.76. Motion was made by Director Reade, seconded by Director Ferryman, to approve the refund of $243.76. Motion carried, 4 -1, with Director Sherrick voting'no. Mr. Lester Hahs, 1662 Orchard, Santa Ana Hts., requested a refund of trash assessment fees in the amount of $136.09. The exemption form was not received on A.P. 439 - 251 -09, therefore, staff recommended Printed on Recycled Paper MINUTES OF THE COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS REGULAR MEETING HELD JANUARY 10, 1991 Refund - Lester Hahs (continued) denial of the request. Motion was made by Director.Ferryman, seconde by Director Green, to deny the refund of $136.09. Motion carried, 4 -1, with Director Sherrick voting no. Mr. Brock presented a second request from Mr. Hahs for refund of, $204.13 on A.P. 439 - 251 -08. Again, the exemption form was not received, therefore staff recom- mended denial of the refund. Director Ferryman made a motion, se- conded by Director Green to deny the refund. Motion carried 4 -1, with Director Sherrick voting no. TRICO Realty, Inc., 201 Paularino, Costa Mesa. Mr. Brock presented a request from Jay Ryemon, TRICO, Realty, for refund of fixture fees and sewer permit fees in the amount of $511.50 on a project at 911, 939 and 959 Newhall. The project has been cancelled. Motion was made by Director Green, seconded by Director Ferryman to approve the refund less $15 administrative cost, a total of $496.50. Motion carried 5 -0. Mr. Morten Cohen, 5662 Buckingham, Huntington Beach,- CA 92649, requested a refund of trash and sewer assessment fees on A.P. 422- 077-04 in the amount of $1,630.08. He was incorrectly assessed for nine units instead of one. Motion was made by Director Reade, seconded by Director Ferryman, to approve the refund of $1,630.08. Motion carried 5 -0. Mr. Mohammad Dabir Vaziri, 21531 Archer, Huntington Beach, CA 92646_, requested a refund of trash assessment fees on A.P. 141 - 665 -11 in tr amount of $3,973.42 dating back to 1977 -78. Mr. Vaziri has been usiro a private service but not filing for exemption from trash assessment. Motion was made by Director Ferryman, seconded by Director Green to deny the request. Motion carried by 4 -1, with Director Sherrick voting no. Mr. Scott Tetzlaff and Ms Janice D'Aloia, 2222 Canyon, #E, Costa Mesa, requested a refund of trash and sewer assessment fees on A.P. 422 - 077 -05 in the amount of $1,630.08. They were incorrectly assessed for nine units instead of one. Staff, after a field investigation of the complex, has initiated a permanent exemption of the-entire complex, as curbside service will never be feasible and recommends approval of the refund. Motion was made by Director Ferryman, seconded by Director Reade to approve the refund in the amount of $1,630.08. Motion carried 5 -0. SOURCE REDUCTION AND RECYCLING ELF. /CA INTEGRATED WASTE MANAGEMENT PLAN Mr. Brock reported on the, January meeting of the SRRE Advisory Committee. The Committee has recommended that a letter be sent from the City to all waste haulers doing business in Costa Mesa stating that franchising may occur, similar to the letter sent by Newport Beach. The draft letter will go before the City Council for approval in February. Primed on Recycled Paper -2- • rMIK6TES OF THE COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS REGULAR MEETING HELD JANUARY 10, 1991 • FINANCIAL REPORT Ms Temple presented the Financial Report for December, 1990. The report was received and .filed. ENGINEER'S REPORTS Project Status Report Mr. Hamers reported there were no additions to the monthly Project Status Report. The report was received and filed. Review of Sewer Plans Mr. Hamers stated he has signed plans as both a private engineer and District, Engineer. on the following projects: 695 West 19th Street,' existing lateral; 181 Cecil Place, existing lateral. Plans consisted mainly of showing the existing lateral locations and verifying that all fees were paid. He asked for a determination of whether a' con- flict of interest exists. Director Sherrick made a motion, seconded by Director Ferryman, to let the records show that no conflict of interest exists. Motion carried 5 -0. Project No. 1112100 -118 - South Coast Plaza Pump Stations - Purchase of Pumps Mr. Hamers said that in keeping with District policy of maintaining conformity of operating equipment in the pumping stations, two Flygt submersible pumps are desired for the South Coast Plaza Pump Station Rehabilitation. The total price for two pumps is.not to exceed $10,000. Director Sherrick made a motion, seconded by Director Reade to approve the purchase of two Flygt submersible pumps, not to exceed $10,000. Motion carried 5 -0. Project No. 1112100 -122 -.Joint Reworking - Proposal to Design Mr. Hamers said the need for joint reworking in several locations was revealed during the recent televising of lines. The construction cost is estimated to be under $125,000. The proposal presented is for the design phase of the project at the following hourly rates: Engi- neering $55 /hour; and Drafting $44 /hour, total not to exceed $9,600. Motion was made by Director Reade, seconded by.Director Sherrick, to approve the design proposal at the rates submitted, not to exceed $9,600. Motion carried 5 -0. Project No. 1112100 -117 - Pumping Station Abandonment (Canyon Park) Mr. Hamers presented a proposal to provide the second and third steps of 'the design phase for the installation of two sewer lines through the City's proposed Canyon Park. If permits and approval are autho- rized by the various agencies having jurisdiction, the next phase of the project would be to work with the City on including the con- struction as part of a change order to the project. He noted the Printed on Recycled Paper -3- MINUTES OF THE COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS REGUW 4 MEETING HELD JANUARY 10, 1991 1 Project No. 117 (continued) Coastal Commission has requested additional information. He propose to complete the second and third phase at the following hourly rates: Engineering, $55 /hour; Drafting'$44 /hour; and Surveying (3 -man crew) $160 /hour, total not to exceed $17,000, with billing to be for.actual time worked. `Director Ferryman made a motion, seconded by Director Green, to approved the proposal at the submitted rates, $5,000 for second step; $12,000 for third step, total not to exceed $17,000. Motion carried 5 -0. SEWER OCCURRENCE - PATRICIA FLAGG, 1844 JAMAICA Mr. June reported on the status of the request by Patricia Flagg for reimbursement for damages sustained on November 24, 1990. The damage was the result of a plug in the main line and was contained in a lower level rumpus room at 1844 Jamaica The claim was turned over to Special Districts Risk Management, the District's insurance carrier and a local investigator has been assigned to expedite a settlement. CHRISTMAS TREE RECYCLING PROGRAM The first Christmas Tree Program, a joint project between the Sanitary District and the City, met with positive response by the community and resulted in approximately 8,135 trees being chipped and spread in the undeveloped Fairview Regional Park. Ms Reichle stated the volunteer workers were invaluable to the project: Explorer Sco Troop No. 198, Chamber of Commerce Environmental Committee, varioW City employees, and a member of St. Joaquin's Church, all either worked at the drop -off stations on both Saturdays or helped on the distribution of publicity. The District's trash hauler, Costa Mesa Disposal, generously donated the trucks and manpower necessary to collect the trees on the residential routes. This amounted to over two weeks of daily collection due to the overwhelming response of the residents of Costa Mesa. Future plans are to make this program an annual event. WARRANT REPORT NO. 91 -07 Director Ferryman made a motion, seconded by Director Green, authorizing the President and Secretary to sign Report No. 91 -07, instructing the City of Costa Mesa to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $291,782.62. Motion carried 5 -0. ORAL COMMUNICATIONS Director Sherrick mentioned Sanitation Districts meeting their financial advisor nex program. Director Reade thanked the held January 8. Directors Sherrick and Reade. he had attended the Orange County last night and would be meeting with t week to learn more about their bonding staff for the informative study sessi present were Wahner, Ferryman, Gree , Printed on Rencled Paper -4- :,MINIJ?TES OF THE COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS REGULAR MEETING HELD JANUARY 10, 1991 e r The Board directed staff to obtain costs for holding a one -day Household Hazardous Waste Drop -off similar to the programs held in the City of Irvine and proposed for the City of Mission Viejo. is The Board directed staff to investigate the costs-involved with changing the name of the District. The Board expressed their appreciation to C.R. Transfer for the excellent and informative brochure on the residential Recycling Program. The brochure was printed and mailed last month by C.R. Transfer to District residents. The favorable response has been a positive indication that the community is concerned about their waste and eager to participate in the County's most advanced recycling . program by following the suggestions contained in the brochure. ADJOURNMENT President Wahner adjourned the meeting a 8:30 p.m. t q ,/ President Printed on Recycled Paper -5-