Minutes - Board - 1990-10-11F�
MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
October 11, 1990
CALL TO ORDER President Wahner called the meeting to order at
7:30 p.m.
ROLL CALL Present: Directors - Wahner, Crank,
Green, Ferryman, Cole.
Officials present: Robert Brock, Manager
Roy June, Attorney
Susan Temple, Treasurer
Robin Hamers, Engineer
Florine Reichle, Assistant
Manager /Clerk of District
Guests: Ms Cherie Steiner, 389 Sea-
wind, Newport Beach, owner
of property on Elden Avenue;
Keith Hosfiel, P.O. Box 2561,
Newport Beach.
MINUTES° On motion by Director Cole, seconded by Director
September 13, 1990 Crank, and carried 5 -0, the minutes of the regular
meeting of September 13, 1990 were approved as
distributed and posted.
,LDEN AVENUE Ms Steiner addressed the Board about the on -going
PUMPING STATION problem of sewer odor on Elden Avenue in the
vicinity of the Elden Avenue Pumping Station. Her
tenants at that location have reported the odor
and several solutions have been tested and so far
none are totally effective. It appears that a
more permanent solution must be found. Mr. Hamers
assured her the matter would be given high
priority until the problem is permanently solved.
REFUND- Mr. Hosfiel spoke on his request for refund of
Keith Hosfiel Trash Assessment fees on A.P. Nos. 425 - 201 -11 and
419 - 011 -15. He has been providing private trash
service for seven years. The exemption policy was
explained and he was assured that once an
exemption is filed, notification will be
automatic. The Board, although understanding of
his concern, felt they must adhere to their
policy and deny the refund.
OCCUPANCY Mr. Brock read the Occupancy Report showing
REPORT neither increase nor decrease in the trash
collection count as of October 1, 1990, the count
remains 19.,783 units. On motion by Director Crank
and seconded by Director Green, the Occupancy
- Report was approved by the following roll call
vote:
Printed on Recvcled Paper
Occupancy AYES: Directors - Wahner, Crank, Green
Report Ferryman, Cole.
(continued) NOES: Directors - None.
REFUNDS-_ Mr. Brock presented a request from Randall Beard,
Randall Beard 1813 Peninsula, Costa Mesa, CA 92627, for refund
of $121.44 for trash assessment fees paid twice on
A.P. No. 424 - 511 -44. Director Ferryman made a
motion, seconded by Director Cole, to approve the
request for refund in the amount of $121.44.
Motion carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Green
Ferryman, Cole.
NOES: Directors - None.
R. Steinberg Mr. Brock presented a request from Richard
Steinberg, 1069 Catamaran, Costa Mesa, CA 92627,
for refund of $121.44 for trash assessment fees
paid twice on A.P. No. 424 - 511 -24. Director Crank
made a motion, seconded by Director Cole, to
approve the request for refund in the amount of
$121.44. Motion carried by the following roll
call vote:
AYES: Directors - Wahner, Crank, Green
Ferryman, Cole.
NOES: Directors - None.
Virginia Mark Mr. Brock presented a request from Ms Virginia
Mark, 1845 Anaheim Street, Costa Mesa, CA 92627,
for refund of $502.94 for trash assessment fees on
A.P. No. 425 - 012 -05. Ms Mark was unaware of the
exemption policy. Director Ferryman made a motion,
seconded by Director Green, to deny the request
for refund based upon District policy that states
the responsibility to be aware of the charges on
the tax statement rests with the property owner.
Motion carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Green
Ferryman, Cole.
NOES: Directors - None.
R. Hosfiel Further discussion of Mr. Hosfiel's requests ended
with a motion by Director Crank, seconded by
Director Cole to deny the refund requests. Motion
carried by the following roll call vote:
AYES: Directors - Wahner., Crank, Green
Ferryman, Cole.
NOES: Directors - None.
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Le Lin Mr. Brock presented a request from Mr. Le Lin, •
2 Ponderosa, Irvine, CA 92714 for refund of trash
Printed on Rec sled Paper
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®® `L. Lin assessment fees in the amount of $789.36 on A.P.
(continued) Nos. 425 - 022 -23, -28 and -29. Mr. Lin and his
• partners uses private trash service for the eleven
units at 367 -375 East 18th Street but had not
filed for an exemption. Motion was made by
Director Green, seconded by Director Crank, to
deny the request in keeping with District policy
which states the responsibility rests on the
property owner to file an exemption if private
service is being provided. Motion carried by the
following roll call vote:
AYES: Directors - Wahner, Crank, Green,
Ferryman, Cole.
NOES: Directors - None.
Dennis Ault Mr. Brock presented a request from Dennis Ault
Plumbing Plumbing, 14 Buckskin Lane, Rolling Hills, CA, for
refund of fixture fees inadvertently charged on a
project where fixture fees were not required.
Director Crank made a motion, seconded by Director
Green, to approve the request for refund in the
amount of $202.50. Motion carried by the
following roll call vote:
AYES: Directors - Wahner, Crank, Green,
Ferryman, Cole.
NOES: Directors - None.
Spaul Garcia, Jr. Mr. Brock presented a request from Mr. Paul
Garcia, Jr., 2210 Canyon Drive, #F -1, Costa Mesa,
CA 92627,, for refund of trash and sewer assessment
fees on A.P. No. 422 - 078 -04 for 1989 -90. Mr.
Garcia was inadvertently charged for four units
instead of one but had not filed for exemption on
the one unit. Mr. Brock noted that the entire
complex was permanently exempted starting in
1990 -91 tax year following staff investigation.and
recommendation. Director Green made a motion,
seconded by Director Crank, to approve the refund
for the overcharge in the amount of $222,57, and
to deny the request for $121.44. Motion carried
by the following roll call vote:
AYES: Directors - Wahner, Crank, Green,
Ferryman, Cole.
NOES: Directors - None.
FINANCIAL Ms Temple presented the Financial Report. for
REPORT September 1990. The report was received and
filed.
PROJECT Mr. Hamers reported there were no additions to the
STATUS Project Status Report. The report was received
.REPORT and filed.
Printed on Recycled Paper
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ENGINEER'S Mr. Hamers presented his monthly report on
REVIEW OF projects within the City of Costa Mesa where he
PLANS signs plans as both the private engineer preparing •
plans and as the Costa Mesa Sanitary District
Engineer. Mr. Hamers reported signing plans that
fit the criteria on a project at 379 -385 LaPerle
Lane. Director Crank made a motion, seconded by
Director Green, and unanimously carried to approve
the finding that Mr. Hamers had made a full
disclosure and that conflict of interest does not
exist.
PROJECT Mr. Hamers reported the Rehabilitation of
NO. 119 Manholes, Project No. 1112100 -119, was completed
REHABILITATION to his satisfaction on September 10, 1990 and
OF MANHOLES p recommended acceptance of the project. Director
Cole made a motion, seconded by Director
Acceptance Ferryman, to accept Project No. 1112100 -119 as
completed and file the Notice of Completion.
Motion carried by the following roll call vote:
Notice of AYES: Directors - Wahner, Crank, Green,
Completion Ferryman, Cole.
NOES: Directors - None.
Bonds Exonerated Director Ferryman made a motion, seconded by
Director Cole to authorize payment of five percent
retention 35 days after the Notice of Completion
is recorded; exonerate Labor and Materials and •
Faithful Performance Bonds after Notice of Com-
pletion is recorded; and exonerate Guarantee Bond
one year from the date the Notice of Completion is
recorded. Motion carried by the following roll
call vote:
AYES: Directors - Wahner, Crank, Green,
Ferryman, Cole.
NOES: Directors - None.
CLAIM: Mr. June presented a claim from the estate of
D. Elias Domencio F. Elias whose death occurred on or about
Estate March 23, 1990. The accident happened on a private
sewer project built by Kennedy Pipeline. The
District involvement is only in the arrangement
between the City of Costa Mesa and the District to
inspect lines on private property to determine the
appropriate grade. On motion by Director Green,
seconded by Director Ferryman, the claim was
rejected and staff directed to make the approp-
riate notifications. Motion carried by the
following roll call vote:
Printed on Recycled Paper
AYES: Directors - Wahner, Crank, Green,
Ferryman, Cole. •
NOES: Directors - None.
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•PROCLAMATION Mr. Brock presented a proclamation declaring
Orange Coast Orange Coast Civic Pride Day as an important
Civic Pride community event and in celebration of the 20th
WDay Anniversary of Orange. Coast College Recycling
Center. Mr. Wahner and Mr. Brock are scheduled
speakers at the event. Motion was made by
Director Green, seconded.by Director Ferryman, to
proclaim October 27, 1990 as Orange Coast Civic
Pride Day in the Costa Mesa Sanitary District in
recognition of the community event and acknow-
ledgement of the gigantic steps made in recycling
and reclamation by the Orange Coast College
Recycling Center. Motion carried by the following
roll call vote:
WARRANT Ms Temple noted the warrant list requires one
REPORT adjustment which will be made on the November
NO. 91 -04 report. Director Crank made a motion, seconded by
Director Green, authorizing the President and
Secretary to sign Report No. 91 -04, instructing
the. City of.Costa Mesa to draw a warrant from the
Costa Mesa Sanitary District General Fund in the
Primed on Recycled Paper
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AYES: Directors - Wahner,*Crank, Green,
Ferryman, Cole.
NOES: Directors - None.
PUBLIC
Mr. Brock reported Ms Reichle has been working
RELATIONS
with a team of public relations students from
STUDENT
California State College in Fullerton who have
PROJECT
asked to take on the District's recycling program
as a class project. They are well informed about
the recycling program and will be surveying
residents in the Mesa del Mar area this weekend.
Staff is confident the information they gather
will help in furthering recycling efforts through-
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out the City.
2ND.ANNUAL
Ms Reichle reported on the 2nd Annual Telephone
TELEPHONE
Book Recycling Program which will be expanded to
BOOR RECYCLING
seven locations' for the convenience of the
PROJECT
community: City Hall; Costa Mesa Disposal, 2051
Placentia; Lions Park, Anaheim Street side;
Lindbergh School Park, on Orange Avenue north of
22nd Street; Shiffer Park, 3143 Bear Street; 3100
block Airway, north of Baker; and Orange Coast
College Recycling Center on Adams Avenue. Last
year 15 tons of directories were collected for
recycling. This year, with added drop -off bins,
good publicity and community support, the number
of books collected should be significantly
increased. The books are scheduled to be delivered
in Orange County between November 5 and December 5
and the bins will be stationed for approximately
five weeks starting November 5..
WARRANT Ms Temple noted the warrant list requires one
REPORT adjustment which will be made on the November
NO. 91 -04 report. Director Crank made a motion, seconded by
Director Green, authorizing the President and
Secretary to sign Report No. 91 -04, instructing
the. City of.Costa Mesa to draw a warrant from the
Costa Mesa Sanitary District General Fund in the
Primed on Recycled Paper
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Warrant Report amount- of $357,699.14. Motion carried by the
(continued) following roll call vote:
AYES: Directors - Wahner, Crank, Green,
Ferryman, Cole.
NOES: Directors - None.
ORAL, Director Ferryman reported on the California
COMMUNICATIONS Special District Conference held last month in
Oakland. The seminars he attended were interes-
ting and informative, especially on projecting the
future for special districts. He also asked about
the status of the City's Citizen Advisory Com-
mittee on the Source Reduction and Recycling
Element of the County's Integrated Waste Manage-
ment Plan. He said he had not been contacted by
the City.
ADJOURNMENT
Printed on Rec-vr(ed Paper
Director Cole also attended the conference. He
felt the topics covered were timely. The impact
of Senate Bill 2557 was discussed and the effect
it will have on cities, special districts and
school districts. Both brought material to be
copied and distributed to all directors.
President Wahner declared the meeting adjourned at
8:30 p.m.
President
As Secretar
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