Minutes - Board - 1990-04-12MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
_4 April 12, 1990
CALL TO ORDER President Wahner called the meeting to order at
7:30 P.M.
ROLL CALL
Present: Directors - Wahner, Crank,
Green;=,- Ferryman, Cole.
Officials present: Robert..-. ±Brock, Manager
Roy..June, Attorney
Susan Temple, Treasurer
RobimHamers, Engineer _
Floil e.Reichle, Assistant.
manager/clerk of the District
Guests: Sylvia Bar, 928 Joann Street,
Costa Mesa; Tom Hutchison,
2210 'Canyon, #A -2, Costa_.Mesa.
MINUTES:
On motion by Director Green, "seconded.- by.Director.
March 8, 1990
Ferryman, and carried 5- 0,.,''the _.miliutes of the
regular meeting of March 8,'1990 were approved as
distributed and posted.
WRITTEN
Mr Brock circulated a letter from Mr. Robert
„;SPONDENCE
Huntley, Representative to Independent Special
Districts of Orange County (ISDOC), asking for
nominations to fill four vacant offices on the
Board; a letter from Mr. Nathan Reade, announcing
his plans to run for District office; letter from
Mr. Frank Bowerman, County Waste Management
..Department, apologizing for not mentioning Costa
Mesa's recycling program in a recent newspaper.
article; a letter from Governor Deukmejian's
office thanking the District for correspondence
supporting AB 1312; and a brochure from CSDA about
a conference entitled "Impacting the Future of
California's Special Districts" to be held May 7
and 8 in Sacramento. Director.Cole said he-is
planning on attending this oonferenc.e °:.
CLAIM:
President Wahner asked Ms Sylvia Bar to address
Sylvia Bar
the Board about the claim she filed with the
District. She told of an occurrence on or about
Friday, October 27, 1989, when sewage backed up
into her shower drain and toilet. She said she
had seen a Sanitation truck in the area flushing
out the sewers and didn't know if there was a
connection to the occurrence. Mr. Hamers explained
that cleaning the sewer at that location was
coincidental and could not cause a sewer backup.
Ms Bar also mentioned the root intrusion found in
her lateral. Ms Bar further stated a City tree had
n
�J recycled paper
Claim - Bar been removed from the parkway and she suspects the
(continued) roots in the lateral were from the City tree. She
was advised to contact the Community Services
Department for investigation.
On motion by Director Crank, seconded by Director
Green, the claim was rejected and Ms Bar referred
to Community Services Department. Motion carried
by the following roll call.vote:
AYES: Directors - Wahner, Crank, Green,
Ferryman, Cole.
NOES: Directors - None.
REFUNDS: President Wahner asked Mr. Hutchison to address
Tom Hutchison his issue. He said he had submitted a refund
request for trash assessment fees on A.P. No.
422- 078 -01, a condominium at 2210 Canyon Drive.
Staff report showed that he was charged for four
units instead of one. Correction has been made and
staff is recommending a refund for those fees.
incorrectly charged. It was further explained that
$121.44, the yearly trash collection fee, was
deducted from the refund because an exemption was
never filed. Staff explained to Mr. Hutchison
that just recently, a permanent exemption has been
placed on this complex because the manner in which
it is developed precludes curbside trash so after
this year, it will not be necessary to file an •
exemption.
Director Crank made a motion, seconded by Director
Green, to approve a refund of $222.57 to Mr. Tom
Hutchison, 2210 Canyon, #A -2, Costa Mesa. Motion
carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Green,
Ferryman, Cole.
NOES: Directors - None.
Price Shapiro Mr. Brock presented two requests from Mr. Price
Shapiro, 2700 E. Coast Highway, #B, Corona del
Mar, for refund of 1988 -89 trash assessment fees
of $193.57 on A.P. No. 141- 665 -12; and $193.57 for
refund of 1988 -89 trash assessment fees on A.P.
No. 141- 662 -27. Mr. Shapiro said he was unaware
of the exemption policy.
Request No. 1 Director Ferryman made a motion, seconded by
Director Crank, to deny the refund request on A.P.
No. 141 - 665 -12 because policy states an exemption
must be filed, and consistency in adhering to the
premise that responsibility rests with the home- •
owner to be cognizant of the taxes, user fees
'5M
REFUNDS: and assessments and /or exemptions on their
�ontinued) property. Motion carried by the following roll
call vote:
AYES: Directors - Wahner, Crank, Green,
Ferryman, Cole.
NOES: Directors - None.
P. Shapiro Director Ferryman made a motion, seconded. by
Request No. 2 Director Cole, to deny the refund on A.P. No.
141- 662 -27 because policy states it is the
homeowner's responsibility to file an exemption
and to be knowledgeable about the taxes, user
fees, assessments and /or exemptions on their
property. Motion carried by thelfollowing roll
call vote:
AYES: Directors - Wahner, Crank, Green,
Ferryman, Cole.
NOES: Directors - None.
Max Weiss Mr. Brock presented a request from Mr. Max Weiss,
602 Foxen Drive, Santa Barbara, CA 93105, for
refund of trash assessment and sewer user fees on
A.P. No. 426- 252 -30 in the amount of $133.83.
Staff investigation showed the parcel.is a vacant
• lot. Director Crank made a motion, seconded by
Director Green to approve the refund in the amount
of $133.83. Motion carried by the following roll
call vote:
AYES: Directors - Wahner, Crank, Green,
Ferryman, Cole.
NOES: Directors - .None.
John Pedicini Mr. Brock presented a request for refund of trash
assessment and sewer user fees on A.P. No.
935- 840 -21 from John Pedicini, 2236 Pacific, #E,
Costa Mesa. Mr. Pedicini was charged for five
units instead of one unit. He was also eligible
for an exemption but did not file. Director Crank
made a motion, seconded by Director Green, to
withhold $121.44 because he did not file an
exemption and to approve the request for refund of
$296.76 for fees incorrectly charged. Motion
carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Green,
Ferryman, Cole.
NOES: Directors - None.
OCCUPANCY Mr. Brock read the Occupancy Report showing an
OEPORT increase of three units in the trash and garbage
collection count as of April 1, 1990, bringing the
total to 19,733.5 units. On motion by Director
-3-
Occupancy Green, seconded by Director Ferryman, the Occu- r.
Report pancy Report was approved by the following roll
(continued) call vote:
AYES: Directors - Wahner, Crank, Green,
Ferryman, Cole.
NOES: Directors - None.
FINANCIAL Ms Temple presented the Financial Report for
REPORT March, 1990. On motion by Director Green, seconded
by Director Crank, and carried 5 -0, the Financial
Report was received and filed.
Ms Temple distributed a handout which briefly
described the portion of the report that pertains
to assets and resources and commented on the
various components. She also announced that the
1990 -91 budget would be presented for preliminary
approval before June 30.
PROJECT STATUS Mr. Hamers reported there were no additions to the
REPORT Project Status Report. On motion by Director
Crank, seconded by Director Ferryman, and carried
5 -0, the Project Status Report was received and
filed.
SANTA ANA
Mr. Hamers commented on the Santa Ana Heights
HEIGHTS -
Draft Comprehensive Infrastructure Implementation
is
DRAFT STUDY
Plan recently completed by a consultant firm. He
Project
also referred to a letter he sent to the County
No. 109
offering comments relating to the sewer improve-
ments outlined in the report. On motion by
Director Green, seconded by Director Cole, and
carried 5 -0, the report was received and filed
under Project No. 1112100 -.109.
ROUTE 55 /MESA
Mr. Hamers presented a Utility Agreement from
OVERCROSSING
CALTRANS for the relocation of the District's
Project
Force Main within the limit of the Route 55
No. 110
Freeway overcrossing at Mesa Drive, Project No.
1112100 -110. As stated in 'the agreement, the
State will reimburse the District for the cost of
design and inspection within 90 days after
completion of the project and receipt of invoice.
Director Green made a motion, seconded by Director
Cole to authorize signatures to an agreement with
CALTRANS. Motion carried by the following roll
call vote:
AYES: Directors - Wahner, Crank, Green,
Ferryman, Cole.
NOES: Directors - None.
ROUTE 55/21ST
Mr. Hamers related information on Project No.
•
OVERCROSSING
1112100 -113, 21st Street Sewer Siphon, gathered at
Project No. 113
-4-
fit_ 55/21st a recent meeting with CALTRANS. CALTRANS
vercrossing officials have asked the District to consider
ontinued) other options than the proposed siphon because
their contractor claims he is unable to construct
the siphon. Mr. Hamers proposes to complete the
new design phase at a price not to exceed $15,000..
The District will be reimbursed by the State after
completion of the project. He further asked that a
budget adjustment be approved for the additional
design and inspection, in the amount of $30,440.
Director Ferryman made a motion, seconded by
Director Crank, to approve the proposal for the
additional design, not to exceed $15,0001 and to
approve a budget adjustment in the amount of
$30,440. Motion carried by the following roll call
vote:
AYES: Directors - Wahner, Crank, Green,,
Ferryman, Cole.
NOES: Directors - None.
TRIANGLE Mr. Hamers asked for conceptual approval on the
SQUARE Triangle Square Development at 19th /Harbor /Newport
DEVELOPMENT Boulevards for the abandonment of District's
rights to existing public utility easements and
• existing sewer facilities within the easements,
subject to the developer making the required
payments for fees, processing plans and meeting
District construction requirements. Director
Ferryman made a motion, seconded by Director Cole,
to conceptually approve the abandonment of ease-
ments in the Triangle Square project area subject
to the conditions as stated. Motion carried by
the following roll call vote:
• request for refund of trash assessment fees in the
amount of $475.11 which was previously denied,
appealed and again denied, heard in Superior court
-5-
AYES: Directors — Wahner, Crank, Green,
Ferryman, Cole.
NOES: Directors - None.
CLAIM -
Mr. June reported that the offer made on the
PALMWOOD
settlement of claim to Palmwood Development, in
DEVELOPMENT
the amount of $3,722.50, was accepted, the release
signed, and the case closed.
CLAIM -
Mr. June reported that the settlement of claim in
COSTA MESA
the amount of $7,377.10 to the Costa Mesa
GRANGE
,Grange,
2144 Thurin Avenue, has been accepted, the release
signed, and the case closed.
CLAIM -
Mr. June said a letter had been received from Mr.
ROBERT DUFF
Robert Duff asking for reconsideration of the
• request for refund of trash assessment fees in the
amount of $475.11 which was previously denied,
appealed and again denied, heard in Superior court
-5-
Claim - Duff and dismissed. Mr. Duff has indicated he will
(continued) file a new action. On motion by Director Crank, •
seconded by Director Cole, the request for settle-
ment of $475.11 was denied. Motion carried by the
following roll call vote:
AYES: Directors - Wahner, Crank, Green,
Ferryman, Cole.
NOES: Directors - None.
FLYGT Mr. Brock reported on the Flygt Training School
TRAINING that Mr. Vasquez, Sanitation Pump Technician,
SCHOOL attended March 6, 7 and 8. The training was
Report beneficial to the District because he is now
officially certified to work on the District's
submersible pumps. Expenses turned out to be
considerably less than anticipated.
MEMORIAL Mr. Brock said that following the direction of
D. Elias the Board, a Memorial of $50 will be made to the
family of Domencio Elias who was killed in an
accident on March 23, 1990. Mr. Elias was an
employee of Kennedy Pipeline, the company that
performs the District's emergency repairs.
Director Green made a motion, seconded by Director
Crank, to approve the Memorial of $50. Motion
carried by the following roll call vote: •
AYES: Directors - Wahner, Crank, Green,
Ferryman, Cole.
NOES: Directors - None. .
EMERGENCY Mr. Brock said the District will provide two
EXPOSITION disaster survival kits for the City /Chamber of
Commerce Earthquake Exposition which will be held
on May 19. Director Ferryman made a motion,
seconded by Director Green, to approve the payment
of $63.73 for the purchase of the kits. Motion
carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Green,
Ferryman, Cole.
NOES: Directors - None.
WARRANT REPORT Director Crank made a motion, seconded by Director
NO. 90 -10 Ferryman, authorizing the President and Secretary
to sign Report No. 90 -10 instructing the City of
Costa Mesa to draw a warrant from the Costa Mesa
Sanitary District General Fund in the amount of
$320,938.76. Motion carried by the following roll
call vote:
is
n
arrant Report
AYES: Directors - Wahner, Crank, Green,
90 -10 Ferryman, Cole.
continued). NOES: Directors - None.
ORAL
President Wahner announced that Mr. Mike Silva,
COMMUNICATIONS
C.R. Transfer, will be speaking on materials
Mr.�Silva,
recovery recycling at the local Kiwanis Club
Speaker
meeting next month.
City -
Mr. Brock announced the City is planning to
In -house
implement a pilot in -house recycling program and
Recycling
with Board sanction, he will appoint Ms Reichle to
Pilot
be project manager. President Wahner, expressed
Program
support on behalf of the Board for both the City's
pilot program and the appointment of Ms Reichle as
Coordinator.
ADJOURNMENT
President Wahner declared the meeting adjourned at
8:40 p.m. .
Pre si ent
�J
r 1
�J
Secretary