Minutes - Board - 1989-10-124
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CALL TO ORDER
ROLL CALL
MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
October 12, 1989
President Wahner called the meeting to order at
7:30 p.m.
Present: Directors - Wahner, Crank,
Hanson, Green, Ferryman.
Officials present: Robert Brock, Manager
Roy June, Attorney
Robert Oman, Finance Director
Robin Hamers,. Engineer
Florine Reichle, Clerk of the
District.;'`
MINUTES: On motion by Director Hanson, seconded by Director
September 14, 1989 Crank, and carried 5 -0, the minutes of the regular
meeting of September 14, 1989 were approved as
distributed and posted.
MINUTE On motion by Director Hanson, seconded by Director
CORRECTION: Crank, and carried 5- 0,:the minutes of the regular
August 10, 1989 meeting of August 10, 1989 were corrected to show
the correct project. nearing completion is the
Foaming of Lines Project, No. 114, not the Elden
• Pumping Station, No. 99, as shown under Engineer's
Reports.
WRITTEN
Mr. Brock presented a letter from Governor
COMMUNICATIONS
Deukmejian's office in response to our letter
asking for local government representation on the
California Waste Management Board; a thank you
note from Dawn Schmeisser for the letter of
commendation and the orchid plant; and a letter
and check in the amount of $13,263 from California
Special Districts Insurance Authority informing us
of a new, lower insurance contribution due to the
exclusion of clerical salaries and overhead from
the exposure base, and credit...for.incentives:.
REFUNDS:
Mr. Brock presented a request for refund of permit
Eric Luchs
fees of $90 from Eric Luchs, 482 E.,20th Street,
Costa Mesa. Mr. Luchs decided to cancel his
project.
Director Crank made a motion, seconded by Director
Ferryman, to approve the refund, less $15.00
administrative fees, for a total of $75. Motion
carried by the following roll call vote:
• AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.
NOES: Directors - None.
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Eudora Britt Mr. Brock presented a request from Eudora Britt, d
1010 West 18th Street, Costa Mesa, for refund of
Sewer Assessment fees of $12.39. Her property is
served by a septic tank, not connected to the
sewer.
Approved Director Crank made a motion, seconded by Director
Green, to approved the refund of $12.39. Motion
carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.
NOES: Directors - None.
Delmar Sterrett Mr. Brock presented a request for refund of trash
assessment fees in the amount of $303.60 from
Delmar Sterrett, 2677 Gemini Court, Camarillo,
California, for property located at 1570
Coriander, Costa Mesa. Mr. Sterrett moved and did
not notify the District of his new address,
therefore, he did not receive an exemption form.
Request denied Director Hanson made a motion, seconded by Direc-
tor Green to deny the request based on policy
that property owners are responsible to make the
proper notifications of changes having to do with
their property. Motion carried by the following
roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.
NOES: Directors - None.
Don Sutton Mr. Brock presented a request from Don Sutton,
15121 Yawl Street, Garden Grove, California, for
refund of trash assessment in the amount of
$303.60. Mr. Sutton has a good record of filing
past exemptions but failed to file this year's
exemption.
Continued to On motion by Director Green, seconded by Director
October Meeting Hanson and carried 5 -0, the request was continued
to November 9 for further study.
OCCUPANCY Mr. Brock read the Occupancy Report showing an
REPORT increase of one unit in the trash and garbage
collection count, bringing the total, as of
October 1, 1989 to 19,718.5 units.
On motion by Director Hanson, seconded by Director
Ferryman, the Occupancy Report was approved by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, •
Green, Ferryman.
NOES: Directors - None.
Printed on Recycled Paper
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FINANCIAL
On motion by Director Hanson, seconded by Director
REPORT
Green and carried 5 -0, the Financial Report was
approved'as submitted by Mr. Oman.
1988 -90
On motion by .Director Hanson, seconded by Director
AUDITOR'S REPORT
Ferryman, the 1988 -89 Auditor's Report was
accepted and approved by the following roll call
vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.
NOES: Directors - None.
PROJECT STATUS
Mr. Hamers reported there were no additions to the
REPORT
Project Status Report. He said he met with offi-
cials from the City of Newport Beach and Orange
County Sanitation Districts on September 21 and
agreed to investigate the concept of combining the
Westside Pumping Station Abandonment Study to
expand the scope of the project to include areas
known as the Banning Ranch.
On motion by Director Crank, seconded by Director
Hanson, and carried 5 -0, the Project Status Report
was received and filed.
PROJECT NO. 116
Mr. Hamers presented a proposal to begin Phase II
Televising of
of the Televising of Lines Project, No. 116. He
Wase wer Lines
proposes to design the project at the following
II
rates, not to exceed $7,500.
Engineer $ 50 /hour
Draftsman 40 /hour
Survey Crew (2 men) 135 /hour
Survey Crew (3 men) 155 /hour
Proposal to
Director Hanson made a motion, seconded by Direc-
Begin Project
'tor Ferryman, to approve the proposal with billing
to be only for" the actual time worked, not to
exceed $7,500. Motion carried by the following
roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.
NOES: Directors - None.
LETTER OF Mr. Brock presented for signature, a letter which
APPRECIATION the Board had requested staff.to prepare, stating
their appreciation to Raul and Ray Rangel, ORCO
Disposal, for their assistance in the planning and
implementation of the Recycling Program.
SEWER AND Mr. Brock said the County had given the District a
4RASH 30 -day period in which corrections to the tax bill
SSESSMENT can be made. He said this affected the action
UPDATE taken last month authorizing staff to bill the
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UPDATE property owners for services
(continued) the District but not shown on
said it may be possible to have
corrected tax statements. He
to handle these corrections in
not possible, to handle in the
last month.
being furnished by
their tax bill. He
the County prepare
requested approval
this manner, or if
manner as approved
Director Hanson made a motion, seconded by
Director Ferryman, to approve the request. Motion
carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.
NOES: Directors - None.
ORANGE COUNTY Mr. Hamers presented a communication from Tom
FAIRGROUNDS Dawes, Director of Engineering, Orange County
Transfer of Sewers Sanitation Districts, on the proposed agreement to
transfer CMSD sewers located on the Fairgrounds to
the 32nd Agricultural District. He said this is
only an update on the project, the agreement will
be forthcoming.
STUDY SESSION Mr. Brock presented a report on the Study Session
REPORT held on September 29, 1989. The following direc-
tors attended: James Wahner, Orma Crank, Robert
Hanson and James Ferryman. Staff present were:
Bob Brock, Roy June, Rob Hamers, Bob Oman and
Florine Reichle. The purpose of the study session
was to review district management staff and
propose changes if desired.
ASSIGNMENT OF
One of the changes proposed was to create an
OPERATIONAL
operational title for the position of Clerk of the
TITLE
District which has more significance in the area
of Waste Management. The intention is not to
Assistant Manager
change the City job title or description, or the
salary structure for the position, but to assign a
title that is more workable in dealings with
outside agencies and with the public. Mr. Brock
said in checking with the City's Personnel
Department, he found that operational titles can
be established without affecting the City's
classification and salary plan. The title could
be used in all official capacities concerning the -
District, and the title selected would be at the
discretion of the Board.
Printed on Recycled Paper
Director Hanson made a motion, seconded by Direc-
tor Ferryman to assign Ms. Reichle the operational
title of Assistant Manager. Motion carried by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.
NOES: Directors - None.
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:� MANAGER Mr. Brock read a letter from Allan Roeder, City
�SITION Manager, asking the Board to consider delaying
their recommendation for the permanent assignment
of a District Manager until the meeting on
November 9. He said several organizational
decisions are being considered which could affect
his final decision. He said he would be inte-
rested in hearing from the Board on how things are
going during this interim period: Staff was
directed to prepare a letter of response for
President Wahner's signature.
FINANCIAL Mr. Oman distributed copies of a proposal to
SERVICES provide the District with financial services on a
PROPOSAL contractual basis, after his retirement from the
City. • Staff was directed to study the proposal,
investigate the possible ramifications, and report
at the next meeting.
RECYCLING Mr. Brock asked Ms. Reichle to report on her
PROMOTIONAL findings on the possible creation of a promotional
item for the purpose of reaching the residents to
remind them of their participation in the Recy-
cling Program.
COSTA MESA Ms. Reichle presented two designs for refrigerator
RECYCLES magnets announcing COSTA MESA RECYCLES. Since the
® program is virtually unnoticeable to the resident,
she suggested the selection of one of the magnet
designs as a visible reminder that COSTA MESA is
actively participating in a recycling program.
Director Hanson
Director Ferryman
the logo to be used
purchase, not to
the bulk mailing
Mesa. Motion car
vote:
made a motion, seconded by
to select the round design as
for the magnet; authorized the
exceed $13,000; and authorized
to 35,000 residents in Costa
ried by the following roll call
AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.
NOES: Directors - None.
Appropriation Director Hanson made a motion, seconded by Direc-
Designation for Ferryman instructing Mr. Oman to determine and
designate the correct appropriation for the
promotional project. Motion carried by the
following roll call voter
AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.
NOES: Directors - None.
IRLID WASTE A request was received from Allan Roeder, City
CONTROL ACT
Manager, for a recommendation to City Council on
OF 1976
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Recommendation the City's position on the County action to
to City Council establish the Health Care Agency as the Local
Enforcement Agency for the purpose of enforcing
State Solid Waste Management Laws under the
Z'Berg- Kapiloff Solid Waste Control Act of 1976.
Director Hanson made a motion, seconded by
Director Crank, to recommend that the City adopt
a resolution in support of the County position,
designating the Health Care Agency as the Local
Enforcement Agency. Motion carried by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.
NOES: Directors - None.
WARRANT REPORT Director Crank made a motion, seconded by Director
NO. 90 -04 Ferryman, authorizing the President and Secretary
to sign Report No. 90 -04 instructing the City of
Costa Mesa to draw a warrant from the Costa Mesa
Sanitary District General Fund in the amount of
$320,074.96. Motion carried by the following roll
call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.
NOES: Directors - None.
ORAL Director
COMMUNICATIONS Director
Costa M,
print a
article
started
complete
ADJOURNMENT
Printed an Recycled Paper
Hanson made a motion, seconded by
Ferryman instructing staff to contact the
Bsa Independent and ask them to either
retraction of a portion of their recent
inferring the Recycling Program was
by other than the District, or to print a
news story on the recycling program.
Director Hanson asked that a letter be addressed
to Supervisor Riley recommending Director Hanson's
appointment to any position that might fit his
qualifications. Staff was further directed to have
the letter ready for the next meeting.
President Wahner declared the meeting adjourned at
8:41 p.m.
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