Minutes - Board - 1989-09-14MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
-• September 14, 1989
CALL TO ORDER President Wahner called the meeting to order at
7:30 p.m.
ROLL CALL Present: Directors - Wahner, Crank,
Hanson, Green, Ferryman.
Officials present: Robert Brock, Manager
OCCUPANCY Mr. Brock read the
' sY Uw: anc, Re ng
REPORT neither increase nor .;decrease in the trash and
garbage collection count; therefore the total as
of September 1, 1989 remains 19,717.5 units.
On motion by Director Hanson, seconded by Director
Ferryman, the Occupancy Report was approved by the
following roll call vote:
AYES:
NOES:
I&VANCIAL On moti,
IWORT Ferryman
approved
Printed on Recycled Paper
Directors - Wahner, Crank, Hanson,
Green, Ferryman.
Directors —None.
Dn by Director Green, seconded by Director
and carried 5 -0, the Financial Report was
as submitted by Mr. Oman.
Roy June, Attorney
Robert Oman, Finance Director
Robin Hamers, Engineer
Florine Reichle, Clerk of the
District
Guest: William Morris, Director of
Public Services.
MINUTES:
On motion by Director Hanson, seconded by Director
August Z, 1989
Crank, and carried 5 -0, the minutes of the special
meeting of August.2, 1989 were approved as distri-
buted and posted.
August 10, 1989
On motion by Director Hanson, seconded by Director
Crank, and carried 5 -0, the minutes of the regular
meeting of August 10, 1989 were approved a -s
distributed and posted.
WRITTEN
Mr. Brock presented a letter and resume from Bob
COMMUNICATIONS
Rawson, Cuyama Community Services District, asking
the Board to vote for him to fill a vacant posi-
tion on the Board of Directors of Special Dist-
ricts. Insurance Authority; and a copy of the
minutes of the regular meeting of Underground
Services Alert Board of Directors., held July 27,
1989.
OCCUPANCY Mr. Brock read the
' sY Uw: anc, Re ng
REPORT neither increase nor .;decrease in the trash and
garbage collection count; therefore the total as
of September 1, 1989 remains 19,717.5 units.
On motion by Director Hanson, seconded by Director
Ferryman, the Occupancy Report was approved by the
following roll call vote:
AYES:
NOES:
I&VANCIAL On moti,
IWORT Ferryman
approved
Printed on Recycled Paper
Directors - Wahner, Crank, Hanson,
Green, Ferryman.
Directors —None.
Dn by Director Green, seconded by Director
and carried 5 -0, the Financial Report was
as submitted by Mr. Oman.
PROJECT Mr. Hamers reported there were no additions to the •
STATUS Project Status Report. He said he met with offi-
REPORT cials from the City of Newport Beach to discuss
plans for their annexation of the Santa Ana
Heights area. The next meeting will include
representatives from the County Redevelopment
Agency. Mr. Hamers also presented a construction
schedule for 1989 -90.
On motion by Director Crank, seconded by Director
Hanson, and carried 5 -0, the Project Status Report
was received and filed.
PROJECT Mr. Hamers reported that Project No. 114, Foaming
NO. 114 of Sewer Lines, has been completed and acceptance
Project of the project is recommended.
Acceptance
Director Hanson made a motion, seconded by
Notice of Director Crank to accept the improvements as
Completion completed and file the Notice of Completion.
Motion carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.
NOES: Directors - None.
Exoneration Director Crank made a motion, seconded by Director
of Bonds Hanson to authorize payment of five - percent
retention 35 days after Notice of Completion is
recorded; exoneration of the Labor and Materials
Bond and the Faithful Performance Bond after
retention is paid; and exoneration of the Guaran-
tee Bond one year from the date the Notice of
Completion is recorded. Motion carried by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.
NOES: Directors - None.
CLAIM - Mr. June reported on a claim by Debbie Rogers and
Debbie Rogers 20th Century Insurance Company for reimbursement
of damages as a result of an open manhole at Adams
Avenue near Royal Palm on March 31, 1989. He said
Special Districts Insurance Authority is prepared
to pay the claim in the full amount of $1,049.06;
therefore, he asked for authorization to reimburse
SDIA for the deductible of $500.
AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.
NOES: Directors - None. •
Prinied on Recycled Paper —2—
SDIA Director
�imbursement Director
in the
followin
AYES:
NOES:
Hanson
Green, to
amount of
roll call
Directors
Directors
made a
authorize
$500.
vote:
- Wahner,
Green,
- None.
motion, seconded by
reimbursement to SDIA
Motion carried by the
Crank, Hanson,
Ferryman.
DISTRICT In response to a request from President Wahner,
NAME CHANGE that Staff investigate the possibility of a name
change for the Costa Mesa Sanitary District,
Mr. June reported that under new law, it would be
possible to change the name if the name adequately
describes the purpose of the District. President
Wahner asked the Board and Staff consider the
possibility of a name change, some time in the
future. Mr. Oman asked that if a name change is
desired, the effective date be in conjunction with
the beginning of the new fiscal year.
LAFCO PLAN Mr. June
FOR SERVICES Commission
for a ch
the local
services
reported the Local Agency Formation
now requires that with each-resolution
ange of organization or reorganization,
agency submit a plan for providing
within the affected territory. He
• presented a "Plan for Services" sheet which
includes the information desired by LAFCO.
Director Hanson made a motion, seconded by Direc-
tor Ferryman, to adopt the Plan for Services to be
used for all future annexations when making
application to LAFCO. Motion carried by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.
NOES: Directors - None.
SEWER USER FEE
Rate
Mr. Brock reported that on August 17, while
Adjustment
finishing the trash and sewer assessment roll,
Staff discovered that several parcels had been
deleted from the County's computer tape. The
parcels involved included three of the District's
largest developments, a total of 1176 units.
Adding them to the roll would cause the rate for
the multi category of the sewer user fees to
change. This change would require a new public
hearing. As final deadline for submission to the
County was August 21, there would not be time to
advertise and hold a public hearing. Mr. June
•
instructed Ms Reichle to poll the Board and ask
for a vote on one of the three following alter -
natives:
Printed an Recycled Paper
-3-
ALTERNATIVES 1 1. Change the rate, advertise and hold a new
public hearing. This would result in missing the
County deadline, charges would not appear on the •
tax statement and a whole billing system would
have to be arranged and implemented.
2. Send the tape to the County as is, giving
those owners of parcels free sewer services for
one year.
TELEPHONE
POLL
3. Bill the owners of property separately
from the tax bill and if they do not respond, add
the assessment to next year's roll.
Ms. Reichle called Board Members and the results
follow:
August 17 - Director Ferryman, yes on No. 3.
- Director Crank, yes on No. 3.
August 20 - Director Hanson, yes on No. 3.
August 21 - Director Wahner, yes on No. 3.
- Director Green, yes on No. 3.
The vote was unanimously in favor of No. 3,
billing the property owner separately for sewer
services in 1989 -90.
RATIFICATION Director Hanson made a motion, seconded by •
Director Crank, to ratify the vote of the Board
taken by telephone. Motion carried by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.
NOES: Directors - None.
OCSD PROJECT Mr. Hamers discussed the Orange County Sanitation
Baker - Gisler Project, Baker - Gisler Intercepter, and policy
Intercepter relating to ownership of sewer lines serving
property within the District. The Board agreed
that the District should have ownership of all
sewer lines that serve only properties within the
District boundaries.
Director Crank made a motion, seconded by Director
Green to accept ownership of both the proposed 10"
sewer north of the centerline of Baker Street and
the proposed 15" sewer south of the centerline
now being constructed in conjunction with their
81" sewer in Baker Street. Motion carried by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, •
Green, Ferryman.
Printed on Reared &per -NOES: Directors - None.
-4-
`LETTER OF Mr. Brock said that a letter of appreciation had
Mn RECIATION been prepared for Dawn Schmeisser, Permit
Schmeisser Specialist, -for her outstanding performance in
preparing the trash and sewer assessment roll.
Because there were.many problems with the County
computer tape, much of the work had to be
duplicated before the report could be finalized.
In order to meet the deadline, she worked nights
and weekends, along with performing her regular
duties.
Director Hanson made a motion, seconded by Direc-
tor Crank to authorize signature to. a letter
commending Dawn Schmeisser, Permit Specialist, for
her loyalty and outstanding performance, above and
beyond her regular duties, and directed staff to
purchase a plant to present to her with the letter
of commendation. Motion carried by the following
roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.'
NOES: Directors — None.
DISTRICT STAFF
UPDATE
Mr. Brock gave an update on the position of Clerk
of the District. When the position was created in
®
April, 1989, a six -month update was requested by
the Board. President.Wahner instructed Ms Reichle
to arrange for. a Study Session before the next
regular meeting to discuss this further. Mr.
Hamers mentioned that the Board .might wish to
consider 'the Manager's position at the same time.
Staff was directed to obtain Mr. Morris' opinion
and input for the study session.
FINANCIAL
SERVICES
Mr. Oman said that his retirement is approaching
and while discussing with Mr. Roeder, the recruit-
ment for filling the position of Finance Director,
he reminded him that he also serves as Finance
Director and Treasurer of the District. Mr. Roeder
suggested that he might want to contract with the
District for these services. President Wahner
asked Mr. Oman to prepare a.,.proposal and present
it at the next regular-meeting.
WARRANT
REPORT
Director Crank made a motion, seconded by Director
NO. 89 -03
Ferryman, authorizing the President and Secretary
to sign Report No. 90 -03 instructing the City of
Costa Mesa to draw a warrant from the Costa Mesa
Sanitary District General Fund in the amount of
$414,708.09. Director Hanson asked for a correc-
®
tion showing two meetings in August for each
director, instead of one. Mr. Oman said another
correction will be made showing the SDIA payment
as $500 instead of $1,000. Information was
Printed on Recycled Paper
—5—
Warrant Report received to effect the change, too late to change
(continued) the warrant list. Motion carried with the two
corrections, the total being the same, by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.
NOES: Directors - None.
DIRECTOR HANSON Director Hanson announced that he will be retiring
ANNOUNCES PLAN from the Board as he is moving to Laguna Hills in
TO RETIRE December. His last meeting will be December 14,
1989. President Wahner told Director Hanson that
after serving so actively on the Board for a
decade, he would be genuinely missed. He con-
gratulated Director Hanson on the fact that his
efforts in implementing a recycling program have
become a reality for the citizens of the District.
LEGISLATIVE Mr. Brock said a legislative update from the
INFORMATION California League of Cities urged the cities and
districts to take immediate action to stall a
proposal from the Governor to reorganize the Waste
Management Board without local government repre-
sentation. A letter to Governor Deukmejian has
been presented for signature.
LAFCO Ms Reichle said on September 12, she attended the t
INFORMATION LAFCO public hearing for the purpose of increasing
the size of the Commission to include one special
district representative to the Commission. The
hearing was continued to November 1, 1989 because
no input had been received from the cities. She
further stated she would send a copy of Reso-
lution No. 89 -481, adopted June 8, 1989, in
support of the change, and ask for City Council to
join the District in support of the issue.
ADJOURNMENT President Wahner declared the meeting adjourned at
8:15 p.m.
Primed on Recycled Puper
President S cretary
1