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Minutes - Board - 1989-07-13MINUTES OF THE REGULAR MEETING BOARD OF DIRECTORS COSTA MESA SANITARY DISTRICT .• July 13, 1989 CALL TO ORDER President Wahner called the meeting to order at 7:30 p.m. ROLL CALL Present: Directors - Wahner, Crank, Hanson, Ferryman. Excused Absence: Director Green. Officials present: Robert Brock, Interim Manager Roy June, Attorney Bob Oman, Finance Director Robin Hamers, Engineer Florine Reichle, Clerk of the District Guests: Messrs. Raul and Ray Rangel, Orco Disposal; Mr. Mike Silva, CRT Transfer. MINUTES OF On motion by Director Hanson, seconded by Director JUNE 8, 1989 Ferryman, and carried 4 -0, the minutes of the regular meeting of June 8, 1989 were approved as distributed and posted. • INTEGRATED WASTE Mr. Silva gave some background information on his MANAGEMENT SYSTEM company, CRT Transfer. He said there are two PROPOSAL basic options available for removing recyclables from the waste stream, source separation (curbside -program) or processing of all waste at a proces- sing facility. He said that source separation is capital intensive and has a low recovery rate whereas with his proposed system, the residents would not be asked to separate their recyclables and there would be no high cost for containers or special compartmentalized trucks. Trash would be collected in the usual manner. The hauler would take all residential trash to the processing facility for sorting and removal of all recy- clables. Using state -of -the -art equipment for separating paper, cardboard, aluminum, glass, metals and some plastics, he guarantees 25 percent would be removed from our waste stream by mid 1990. The residual waste would be disposed of at the landfill. The reduced tonnage over a period of time would be a major contribution to the life of the landfill. MOTION: Director Hanson made a motion, seconded by Direc- tor Ferryman, to direct staff to proceed to set up an agreement with CRT Transfer which would be the basis to negotiate a contract. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, • Ferryman. NOES: Directors - None. ORCO DISPOSAL Mr. Raul Rangel spoke on what effect the closing Contract Amendment of Coyote Canyon landfill would have on the turn- around -time for his trucks to leave the facility in Costa Mesa to go a greater distance to dispose of the solid waste. He said it would take three hours for either place, Bee Canyon landfill or the Stanton facility. He also said it would require the purchase of three new trucks to complete the longer haul. Therefore, he desires an additional payment per unit of pickup in the amount of $1.27, to cover the costs. Of this amount, $.21 would be allocated to the truck purchase. Mr. Oman asked to have the amortization of the three trucks pulled out of the CPI adjustment. The adjustment would not apply to the trucks but to all expenses connected to the trucks. Mr. Raul Rangel agreed providing the contract addendum would show that at the end of seven years when necessary to replace the trucks to continue to serve the District, he has the right to negotiate for an increase. • MOTION: Director Hanson made a motion, seconded by Direc- tor Ferryman, to have Mr. June prepare an addendum to the contract to include the rate increase and the right to negotiate for such increase as is necessary at the time that replacement of trucks is needed. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, Ferryman. NOES: Directors - None. OCCUPANCY Mr. Brock read the Occupancy Report showing REPORT neither increase nor decrease in the trash and garbage collection count; therefore the total as of July 1, 1989 is 19,717.5 units. MOTION: On motion by Director Hanson, seconded by Director Ferryman, the Occupancy Report was approved by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, Ferryman. NOES: Directors - None. FINANCIAL On motion by Director Hanson, seconded by Director • REPORT Crank and carried 4 -0, the Financial Report was approved as submitted by Mr. Oman. -2- ®PROJECT STATUS Mr. Hamers reported there were no additions to the REPORT Project Status Report. MOTION: On motion by Director Crank, seconded by Director Hanson, and carried 4 -0, the Project Status Report was received and filed. STUDY SESSION Mr. Brock reported that a Study Session had'been REPORT held on June 15, 1989 to discuss Waste Management Systems. Directors attending were Jim Wahner, Bob Hanson and Jim Ferryman; staff members in attend- ance were Roy June, Rob Hamers, Ed Miller and Florine Reichle. WEST SIDE PUMPING Mr. Hamers reiterated the benefits of abandoning STATION ABANDONMENT seven pumping stations on the west side of Costa STUDY Mesa as shown in the report. Project No. 101 Delhi Channel. He stated the County is construc- MOTION: Director Hanson made a motion, seconded by Direc- Proposal for tor Crank to approve the West Side Pumping Station Inspection Services Abandonment Study, Project No. 101, and directed staff to obtain input from Orange County Sani- tation Districts and the City of Newport Beach since both agencies would be effected by the abandonments and combined flows; also to provide • the Finance Department with the necessary infor- mation to prepare a study on the economic feasi- bility of the project, and finally to coordinate the reports and compile a final recommendation to • the Board. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, Ferryman. NOES: Directors - None SANTA ANA -DELHI Mr. Hamers presented a proposal to provide the CHANNEL IMPROVE- necessary engineering services during the con - MENTS struction phase of Project No. 102. Santa Ana - Project No. 102 Delhi Channel. He stated the County is construc- ting the sewer as part of the channel improvement. Proposal for The project is being done in two phases. His Inspection Services proposal is a maximum figure, covering both phases of the project and is not to exceed $11,385. Engineering 32 hours @ $50 /hour Drafting 4 hours @ $40 /hour Inspection 275 hours @ $35 /hour MOTION: Director Hanson made a motion, seconded by Direc- tor Ferryman, to approve the proposal, not to exceed $11,385, with billing only for actual time • worked. Motion carried by the following roll call vote: -3- AYES: Directors - Wahner, Crank, Hanson, Ferryman. NOES: Directors - None. SPECIAL DISTRICTS Mr. Brock presented an invoice from Special INSURANCE Districts Insurance Authority for general liabil- RENEWAL ity insurance for the period of August 1, 1989 to July 31, 1990 in the amount of $42,962, and Errors and Omissions Insurance in the amount of $2,500. He pointed out that the contribution is lower this year and credits were applied in the amount of $1,690 through the Credit Incentive Program. He said that he and Ms Reichle had attended a SDIA workshop on July 10 which will earn additional credit toward the total contribution. This will be sent to the District in the form of a refund. MOTION: On motion by Director Hanson, seconded by Director Crank, the payment of $45,462 to SDIA was approved by the following roll call vote: AYES: Directors - NOES: Directors - Wahner, Crank, Hanson, Ferryman. None. MESA VERDE Mr. Hamers reported that during the recently DRIVE completed Mesa Verde Drive Improvement Project, IMPROVEMENTS the City's contractor found four manhole rings and covers that had deteriorated and needed replace - Reimbursement ment. They were replaced by the subcontractor and payment is pending approval. MOTION: Director Hanson made a motion, seconded by Direc- tor Crank to authorize payment of $1,148.62 to Manhole Adjusting Contractors, Inc. Motion carried by the following roll call vote: AYES: Directors - NOES: Directors - PUBLIC HEARINGS The Date Set for was in for was Wahner, Crank, Hanson, Ferryman. None. date for the public hearings on assessments trash collection and liquid waste collection set for Wednesday, August 2, 1989 at 7:30 p.m. the Fifth Floor Conference Room. The trash rate 1989 -90 will be set at that time. Ms Reichle instructed to begin the official notification. CLAIM Mr. Brock presented a claim for damages to.the Linda Stout vehicle of Linda Stout, 8541 Doremere, Huntington Beach, CA 92646. An incident occurred on May 31, 1989 on Adams Avenue near Royal Palm Drive where Ms Stout's vehicle ran over a partially opened manhole causing damages in the amount of $158.61. MEM • 0 U �M MOTION: Director Crank made a motion, seconded by Director is Ferryman to approve payment of the claim in the amount of $158.61. Motion carried by the fol- lowing roll call vote: AYES: Directors - Wahner, Crank, Hanson, Ferryman. NOES: Directors - None. ISDOC President Wahner reappointed Director Hanson to REPRESENTATION continue to serve as the Board representative to the Independent Special Districts Association. TRANSFER OF Mr. Hamers reported that during the recent Project FUNDS No. 106, Televising of Sewer Lines, staff review indicated that the cost of televising within the boundaries of Annexations 13, 15 and 17, could be reimbursed from the Sewer Construction Fund which was established from the bond indebtedness fund and set aside for specific improvements within the annexed areas. Since the project has been com- pleted and the contractor paid, it is recommended $25,117.63, the amount of the cost to televise in this area, be transferred from the Sewer Construc- tion Fund to the General Fund. • MOTION: Director Hanson made a motion, seconded by Direc- tor Crank, to transfer $25,117.63 from the Sewer Construction Fund to the General Fund and to transfer $171,000 from the No. 7 Trunk Sewer Fund to the General Fund. Motion carried by the fol- lowing roll call vote: AYES: Directors - Wahner, Crank, Hanson, Ferryman. NOES: Directors - None. CONSULTANT Mr. Brock reported that staff has had the need to SERVICES contact the previous District Manager, Mr. Bruce Mattern, to consult with him on several occasions on issues relating to establishment of numbers for the sewer and trash assessment procedures. Because of the complexity of the procedures and the amount of time involved, it was felt that he should be compensated as a consultant to staff. MOTION: Director Ferryman made a motion, seconded by Director Hanson, to approve a proposal to contract with Mr. Bruce Mattern for consultant services on an as- needed -basis at the rate of $80 /hour, not to exceed ten hours. Motion carried by the fol- . lowing roll call vote: -5- AYES: Directors - Wahner, Crank, Hanson, Ferryman. is NOES: Directors - None. WARRANT REPORT Director Crank made a motion, seconded by Director NO. 89 -14 Ferryman, authorizing the President and Secretary to sign Report No. 89 -14 instructing the City of Costa Mesa to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $294,206.17. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, Ferryman. NOES: Directors - None. DIRECTOR GREEN President Wahner asked that the records show that Absences excused Director Green's absences on May 11 and June 8, 1989 were excused because of illness. ADJOURNMENT President Wahner declared the meeting adjourned at 8:50 p.m. President S cretary • ZC