Minutes - Board - 1989-04-13a
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CALL TO ORDER
ROLL CALL:
MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
April 13, 1989
President Wahner called the meeting to order at
7:30 p.m.
Present: Directors - Wahner, Crank,
Hanson, Green, Ferryman.
Absent: Directors - None
Officials present: Roy June, Attorney
Robert Oman, Finance Director
Robin Hamers, Engineer
Florine Reichle, Clerk of the
District
Guest: Mr. Harold Richards, 124 Virginia Place,
Costa Mesa.
MINUTES: On motion by Director Hanson, seconded by Director
March 9, 1989 Ferryman, and carried 5 -0, the minutes of the
regular meeting of March 9, 1989 were approved as
distributed and posted.
ITTEN Ms. Reichle circulated a Notice from General
RRESPONDENCE: Services Agency noting that construction materials
will no longer be accepted at Santiago Canyon; a
letter from Lee Risner, City Manager of La Habra,
informing all City Managers of the recommended
increase in gate fees for July 1, 1989, from $9.50
to $13.75 per ton, including a $.25 surcharge for
household hazardous waste program, and an increase
from $4 to $5 on hard to Handle waste; a copy of
Orange County Sanitation District's preliminary
report and executive summary of.'- the Action Plan
for Wastewater Management; and notice of a Work-
shop Series on recycling from the California Waste
Management Board.
REFUND: Ms. Reichle presented a request. from William
Wm. Schallmo Schallmo, 158 Quiet Bay Lane, #K, for refund of
Sewer Assessment Fees of $57.60 on A.P. No. 937-
940 -63. He was incorrectly charged for seven units
instead of one.
MOTION:
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On motion by Director Crank, seconded by Director
Green, the refund was approved by the following
roll call vote:
AYES: Directors -
NOES: Directors -
Wahner, Crank, Hanson,
Green, Ferryman
None
J. Bernhardt Ms. Reichle presented requests from Jeffrey
Bernhardt, 157 Quiet Bay Lane, #D, Costa Mesa, for
refund of sewer fees of $48 and trash assessment
fees of $271. He was incorrectly charged for six
units instead of one, however, since he did not
file for an exemption on trash assessment, the
Board felt in keeping with policy, he should pay
the assessment of $77.43, for 1988 -89.
MOTION: On motion by Director Hanson, seconded by Director
Crank, the refunds of $48 for sewer and $193.57
for trash assessments on A.P. No. 937 - 940 -69, were
approved by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.
NOES: Directors - None.
L. Aldis Ms. Reichle presented requests from Lynn Aldis,
340 A -1 East 20th Street, Costa Mesa, for refund
of sewer fees of $48 and trash assessment fees of
$271. She was incorrectly charged for six units
instead of one, however, since she did not file
for an exemption on trash assessment, the Board
felt in keeping with policy, she should pay the
assessment of $77.43, for 1988 -89.
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MOTION: On motion by Director Hanson, seconded by Director •
Green, the refunds of $48 for sewer and $193.57
for trash assessment on A.P. No. 937 -94 -071,
located at 158 Quiet Bay Lane, #F, were approved
by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.
NOES: Directors - None.
G. Xagorarakis Ms. Reichle presented a request for refund of
credit for existing fixtures in the amount of
$82.50 on a new development from Georgeanne
Zagorarakis, 258 Magnolia, Costa Mesa.
MOTION: On motion
Ferryman,
roll call
AYES:
NOES:
by Director Hanson, seconded by Director
the refund was approved by the following
vote:
Directors - Wahner, Crank, Hanson,
Green, Ferryman.
Directors - None.
OCCUPANCY Ms. Reichle read the Occupancy Report showing a
REPORT decrease in the trash and garbage collection by
two units; therefore the total as of April 1, 1989 •
is 19,701.5 units.
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FINANCIAL On motion by Director Hanson, seconded by Director
r PORT Green and carried 5 -0, the Financial Report was
approved as submitted by Mr. Oman.
PROJECT STATUS Mr. Hamers reported there were no additions to the
REPORT Project Status Report.
MOTION: On motion by Director Crank, seconded by Director
Hanson, and carried 5 -0, the Project Status Report
was received and filed.
SEWER Mr. Harold Richards spoke on the sewer backup at
OCCURRENCE 124 Virginia Place on March 10, 1989. He had
124 Virginia submitted a claim for $2,268.85.
MOTION: On motion
Ferryman,
over to
Richards
of this
mation co
by Director Hanson, seconded by Director
and carried 5 -0, the item was carried
the May meeting so that staff and Mr. H.
can get together to view the video tape
area in order to obtain further infor-
acerning rightful liability.
PROJECT NO. 106 Mr. Hamers presented a proposal to begin the
Foaming of Lines Foaming of Sewer Lines, Project No. 106. Based on
the recent televising project, the District now
Proposal to Begin has a priority list for foaming sewer lines that
• have tree roots intruding into the joints. He
proposed to desigq the project at the following
hourly rate:
Engineering $ 50 /hour
Drafting $ 40 /hour
Surveying (2 men) $130 /hour
Surveying (3 men) $150 /hour
It is anticipated.that the total design cost will
not exceed a maximum of $7,200 and billing will be
only for actual time worked.
MOTION: On motion
Ferryman,
following
AYES:
NOES:
by Director Hanson, seconded by Director
the proposal was approved by the
roll call vote:
Directors - Wahner, Crank, Hanson,
Green, Ferryman.
Directors - None.
PROJECT NO. 107 Mr. Hamers requested that the Newport Boulevard
Newport between Sewer Construction from 15th to 16th Streets be
15th and 16th postponed and a portion of the remaining appropri-
ation ($100,000) be transferred into the Elden
Postpone Project Avenue Remodel, Project No. 99; with the remaining
�ansfer Funds $206,255 transferred into the Capital Reserve
Fund. The recent televising of the lines showed
that although the line is not in perfect
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Project No. 107 condition, it will not require additional capacity
(continued) for some time and there are other lines in greater
need of rehabilitation. The plans and specifi-
cations have been completed but will be held for
future construction when the immediate problem
areas have been resolved.
MOTION: Director
Director
Project
$100,000
balance
Reserve
roll cal
Hanson made a motion, seconded by
Green, to postpone construction of
No. 107 and to authorize transfer of
into Project No. 99 with the remaining
of $206,255 transferred into the Capital
Fund. Motion carried by the following
1 vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.
NOES: Directors - None.
PROJECT NO. 99 Mr. Hamers reported that bids were opened for the
Elden Avenue Elden Avenue Pumping Station Remodel, Project No.
Pumping Station 99 with Franklin and Associates being the lowest
Remodel responsible bidder, in the amount of $419,250.
Other bidders were Schuler Engineering, $437,712
Award Contract and Savala Construction, $542,859.
MOTION: On motion by Director Hanson, seconded by Director
Green, the contract for the remodel of the Elden
Avenue Pumping Station was awarded to Franklin and
Associates, 926 Durfee Avenue, El Monte, CA 92801,
in the amount of $419,250. Motion carried by the
following roll call vote:
It is anticipated that the total cost will not
exceed a maximum of $21,760 and billing will be
only for actual time worked.
MOTION: On motion by Director Hanson, seconded by Director
Crank, the proposal was approved by the following
roll call vote:
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AYES: Directors - Wahner, Crank,
Hanson,
Green, Ferryman.
NOES: Directors - None.
PROJECT NO. 99
Mr. Hamers presented
a proposal to
complete the
Proposal to
construction phase of
the Elden Avenue
Pumping
Complete
Station Remodel. He
proposes to
provide the
Construction
necessary engineering
services at
the following
Phase
rates:
Engineering
$ 50 /hour
Drafting
$ 40 /hour
Inspection
$ 35 /hour
Surveying (3 men)
$150 /hour
It is anticipated that the total cost will not
exceed a maximum of $21,760 and billing will be
only for actual time worked.
MOTION: On motion by Director Hanson, seconded by Director
Crank, the proposal was approved by the following
roll call vote:
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Project No. 99
(continued)
PROPOSED SEWER
RELOCATION
C.J. Segerstrom
AYES: Directors - Wahner,
Green, Ferryman.
NOES: Directors - None.
Crank, Hanson,
Mr. Hamers presented a request from C.J.
Segerstrom & Sons to approve the proposed sewer
realignment and concurrence to quitclaiming the
existing sewer easement subject to approval of the
proposed new easement on their project at Harbor
Boulevard and Sunflower Avenue.
MOTION: Director Ferryman made a motion, seconded by
Director Hanson, to approve in concept the sewer
easement relocation which includes quitclaiming of
the existing sewer and dedication of the new
easement. Motion carried by the following roll
call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.
NOES: Directors - None.
MOTION: Director Hanson made a motion, seconded by
Director Ferryman to approve waiver of the
bonding since the new line will be constructed and
placed in service prior to the District's relin-
quishment of the existing sewer facility. Motion
• carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.
NOES: Directors - None.
RECRUITMENT Mr. June gave a verbal update on the recruitment
UPDATE for the Manager's position. He suggested that
appointment of an interim manager might be a
Interim Manager consideration in anticipation -of the preparation
Appointment of the 1989 -90 budget and the yearly trash and
sewer assessment.
MOTION: Director Hanson made a motion, seconded by
Director Green and approved 5 -0, for Mr. June to
prepare a letter to Mr. Allan Roeder, City
Manager, requesting the assignment of Mr. Bob
Brock as interim manager of the District until a
new manager is hired, if this meets his approval.
DIRECTOR HANSON Director Hanson was excused-from the meeting.
EXCUSED
Mrs. Reichle presented a request from William
APPEAL: William Schallmo, 158 Quiet Bay Lane, #K, Costa Mesa, for
Schallmo appeal of a Board action of the March 9 meeting,
where $77.43 was withheld from a trash assessment
• refund request of $309.72 because he had not filed
for an exemption.
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Appeal: Schallmo On motion by Director Crank, seconded by Director
(continued) Green, the appeal was denied by the following roll •
MOTION: call vote:
AYES: Directors - Wahner, Crank, Green,
Ferryman.
NOES: Directors - None.
ABSENT: Directors - Hanson.
PROJECT NO. 102 Mr. Hamers presented an agreement between the
Agreement - County District and the County -EMA for reconstruction of
District sewer located within the County Flood
Deposit Control Channel right -of -way. The County will
complete the sewer construction in conjunction
with the channel improvement project. The
agreement states that a $68,000 deposit is
required to begin Phase I of the project.
MOTION: On motion by Director Ferryman, seconded by
Director Crank, authorization of signatures to the
agreement and payment of $68,000 deposit were
approved by the following roll call vote:
AYES: Directors - Wahner, Crank, Green,
Ferryman.
NOES: Directors - None.
ABSENT: Directors - Hanson. •
CITY OF Mr. Hamers presented two invoices for contract
COSTA MESA expenditures on District facilities from the City
of Costa Mesa.
Contract
Expenditures Director Crank made a motion, seconded by Director
88 -12 Ferryman to authorize payment of $1,727 on Invoice
No. 15066, Project No. 88 -12, Street and Storm
MOTION: Drain Improvements at 17th and Pomona Streets.
Motion carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Green,
Ferryman.
NOES: Directors - None.
ABSENT: Directors - Hanson.
88 -11 Director Ferryman made a motion, seconded by
MOTION: Director Crank to authorize payment of $22,815.06
on Invoice No. 15067, Project No. 88 -11, 1987 -88
Street Maintenance, Phase I, Street Reconstruction
- Greenbrook Tract. Motion carried by the
following roll call vote:
AYES: Directors - Wahner, Crank, Green,
Ferryman.
NOES: Directors - None. •
ABSENT: Directors - Hanson.
WARRANT REPORT Director Crank made a motion, seconded by Director
NO. 88 -10 Green, authorizing the President and Secretary to
sign Report No. 88 -10 instructing the City of
ROTION: Costa Mesa to draw a warrant from the Costa Mesa
Sanitary District General Fund in the amount of
$330,511.54; from the No. 7 Trunk Sewer Fund,
$969,00; from the Facilities Revolving Fund,
$142.50, a grand total of $331,623.04. Motion
carried by the following roll call vote:
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President Sec tary
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AYES: Directors - Wahner, Crank, Green,
Ferryman.
NOES: Directors - None.
ABSENT: Directors - Hanson.
EXECUTIVE
President Wahner declared the meeting adjourned to
SESSION
Executive Session at 8:15 p.m.
RECONVENES
The meeting reconvened at 8:30 p.m.
SETTLEMENT:
On motion by Director Green, seconded by Director
Mladen Buntich
Crank, a settlement amount of $108,000 to Mladen
Buntich Construction Company, 9946 Rancho Caballo
Drive, Sunland, CA 91040, was approved by the
following roll call vote:
AYES: Directors - Wahner, Crank, Green,
Ferryman.
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NOES: Directors - None.
ABSENT: Directors - Hanson.
PAYMENT
Director Green made a motion, seconded by Director
AUTHORIZED
Crank to authorize payment of $200 to Director
Wahner for the two additional meetings with Mr.
Buntich on March 20 and March 31, 1989. Motion
carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Green,
Ferryman.
NOES: Directors - None.
ABSENT: Directors - Hanson.
ADJOURNMENT:
President Wahner declared the meeting adjourned at
8:38 p.m.
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President Sec tary
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