Minutes - Board - 1989-02-09MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
j COSTA MESA SANITARY DISTRICT
• February 9, 1989
CALL TO ORDER President Wahner called the meeting to order
at 7:30 p.m.
ROLL CALL: Present: Directors - Wahner, Crank,
Hanson, Ferrvman.
Absent: Directors - Green.
Officials present: Roy June, Attorney
REFUNDS: Mr. Mattern presented a request from Stanton
S. Eilenberg Eilenberg, 15322 Moulins Circle, Irvine, CA 92714,
for refund of Trash Assessment fees of $154.86
on A.P. No. 141 - 141 -48. Mr. Eilenberg has moved
and the exemption form was not forwarded to his
Bruce Mattern, Manager
Robert Oman, Finance Director
Robin Hamers, Engineer
Florine Reichle, Assistant
Secretary
Guest: Mr. Raul Rangel, Orco
Disposal.
MINUTES:
On motion by Director Crank, seconded by Director
January 12, 1989
Hanson, the minutes of the regular meeting of
January 12, 1989, were approved as distributed
and posted.
• STUDY SESSION
A Study Session was held on January 26, 1989, for
January 28, 1989
the purpose of discussing the qualifications the
Board would like to see in a manager for the
District, which is provided to the District
pursuant to the District /City contract. The
following Board Members and Staff were present:
James Wahner, Orma Crank, Robert Hanson, Roy June,
Robin Hamers, Robert Oman and Florine Reichle.
Mr. June was asked to write a letter to the City
Manager outlining these qualifications and as a
second and separate item, request that Ms. Reichle
remain working for the District irrespective of
the appointment of new manager.
WRITTEN
Mr. Mattern circulated a copy of the CSDA
CORRESPONDENCE:
Newsletter; letter from the Local Agency Formation
Commission announcing an opening for its public
member commissioner; and a copy of a letter from
the City of Irvine to the County Solid Waste
Division offering comments on the Coyote
Canyon /Bee Canyon Landfill transition.
REFUNDS: Mr. Mattern presented a request from Stanton
S. Eilenberg Eilenberg, 15322 Moulins Circle, Irvine, CA 92714,
for refund of Trash Assessment fees of $154.86
on A.P. No. 141 - 141 -48. Mr. Eilenberg has moved
and the exemption form was not forwarded to his
s
S. Eilenberg new address. Staff investigation showed that he
(continued) has a long standing record of proper and timely i{
filing for exemption, thus recommended approval. •
MOTION Director Crank made a motion, seconded by
Director Hanson, to approve the refund of $154.86.
Motion carried by the following roll call vote:
AYES: Wahner, Crank, Hanson, Ferryman.
NOES: None
Charles Berger Mr. Mattern presented a request for refund of
trash assessment fees on A.P. No. 141 - 141 -54, from
Beverly Grey 23811 Salvador Bay, Lagune Niguel, CA
92677, for Charles Berger, who currently resides
in France. Ms. Grey handles the business affairs
of Mr. Berger. She had a proper exemption form in
her file signed by Mr. Berger previous to the
deadline, but had not filed it with the District.
Staff verified that Mr. Berger has a long standing
record of filing for exemption in a timely
manner, therefore, recommended approval.
MOTION: Director Hanson made a motion, seconded by
Director Crank, to approve the refund of $154.86.
Motion carried by the following roll call vote:
AYES: Wahner, Crank, Hanson, Ferryman.
NOES: None •
OCCUPANCY REPORT Mr. Mattern read the Occupancy Report showing
neither an increase nor decrease in the trash
collection count; therefore the total, as of
February 1, 1989, remains 19,706 units.
MOTION On motion by Director Hanson, seconded by Director
Crank, and carried 4 -0, the Occupancy Report was
approved as submitted.
FINANCIAL On motion by Director Hanson, seconded by Director
REPORT Ferryman, and carried 4 -0, the Financial Report
was approved as submitted by Mr. Oman.
PROJECT STATUS Mr. Hamers reported there was one addition to
REPORT the Project Status Report. On Project No. 106,
Televising of Sewer Lines, a claim in the amount
of $925.95 from Sharon O'Flaherty has been
forwarded to the contractor, National Plant
Services, for an incident that occurred on
December 19, 1988.
MOTION: On motion by Director Crank, seconded by Director
Hanson, and carried 4 -0, the Project Status Report
was received and filed. •
-2-
PROJECT NO.
111- 2100 -93
• Replacement of
Pumping Station
Control Panels
PROJECT NO.
111 - 2100 -99
Elden Avenue
Pump Station
Mr. Hamers requested a Change Order to the
contract with ESSCO to furnish electrical
control panel for Elden Pumping Station. The
change order covers the upgrades and the increase
in costs since January, 1986.
On motion by Director Hanson, seconded by Director
Crank, Change Order No. 3 to ESSCO was approved,
in the amount of $2,611. Motion carried by the
following roll call vote:
AYES: Directors -
NOES: Directors -
Wahner, Crank, Hanson,
Ferryman.
None
Mr. Hamers requested authorization to negotiate
directly with the pump manufacturers
representative for the purchase of pumps for the
Elden Avenue Pumping Station in an effort to
maintain conformity and ease of maintenance in
District pump stations.
MOTION: On motion by Director Hanson, seconded by Director
Ferryman, authorization to negotiate directly with
the Flygt Pump Manufacturer for a price not to
exceed $55,000, was approved by the following roll
call vote:
•
AYES: Directors - Wahner, Crank, Hanson,
Ferryman.
NOES: Directors - None
PROJECT NO.
Mr. Hamers presented a letter of proposal to the
111 - 2100 -109
County of Orange, EMA, proposing that the County
issue redevelopment bonds to cover the design and
Santa Ana
construction cost of redirecting the sewer flows
Heights Sewer
across the Corona del Mar Freeway as outlined in
Services
the study; the District design the improvements,
administer and inspect the construction; the
District retain ownership of the existing lines in
Santa Ana Heights and the newly constructed lines
until Newport Beach annexes the area, at that time
ownership of the lines could be transferred to
them.
MOTION:
Director Hanson made a motion, seconded by
Director Crank to authorize Mr. Hamers to prepare
a letter proposal to the County for President
Wahner's signature. Motion carried by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Ferryman.
• NOES: Directors - None
-3-
PROJECT NO. Mr. Hamers presented a proposal to begin the
111- 2100 -111 design of the Fair Drive Sewer Reconstruction.
Mr. Hamers said the results of televising this
Fair Drive sewer showed it to be in extremely poor condition,
Sewer beyond the point of rehabilitative measures,
Reconstruction thus warranting reconstruction. He proposes to
complete the design phase at the following rate:
Engineering $ 50 /hour
Drafting $ 40 /hour
Surveying (2 men) $130 /hour
Surveying (3 men) $150 /hour
He anticipates the total design cost including
soils engineering will not exceed $12,500, this
is a maximum figure and billing will be only for
actual time worked.
MOTION: On motion by Director Crank, seconded by Director
Hanson, the proposal was approved, not to exceed
$12,500, by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Ferryman.
NOES: Directors - None
PUBLIC SERVICES Mr. Hamers gave a brief report on the Public
COMMITTEE - Services Committee of the Costa Mesa Chamber
CHAMBER OF of Commerce. He said the month of April has
COMMERCE been declared Earthquake Preparedness Month.
He also reported he had previewed the film
prepared on the subject, in which Mr. Mattern
had participated on behalf of the District.
CLAIM - Mr. Mattern presented a claim for reimbursement
R.A. VANASER of plumbing costs in the amount of $77.50 from
Mr. R. A. Vanasek. Staff investigation confirmed
the stoppage was due to a malfunction of the Elden
Avenue Pumping Station on October 29, 1988. An
immediate payment was recommended.
MOTION: Director Hanson made a motion, seconded by
Director Ferryman to authorize payment of $77.50
to Mr. Vanasek, and Ms. Reichle was asked to
notify Special Districts Insurance Authority,
according to their procedure. Motion carried by
the following roll call vote:
AYES: Directors -
NOES: Directors -
-4-
Wahner, Crank, Hanson,
Ferryman.
None
•
•
•
COYOTE CANYON/ Mr. Raul Rangel, President of Orco Disposal,
BEE CANYON spoke on the proposed closing of Coyote Canyon,
TRANSITION the delayed opening of Bee Canyon, and the impact
of both on his corporation and the District. The
plan has been that Bee Canyon would open and
Coyote Canyon would be phased out over a four- to
six -month period to assure both the public and
the hauler .a smooth transition. In December the
District learned that Bee Canyon is not yet under
construction because of environmental concerns and
there is no assurance is will be opened before
Coyote Canyon is closed. Mr. Rangel is a member of
an ad hoc committee to the Waste.Management Board
which is actively working on alternate plans to
handle the situation in the most expeditious manner.
He said he would continue to represent his company
and the District on this committee and report back
at the March 9 meeting. He was also asked to
investigate the possibility and cost associated
with using transfer stations during the transition
period.
Staff was directed to prepare a letter to the
Board of Supervisors advising them of the
District's position.
SETTLEMENT Mr. June reported on the mandatory settlement
OF CLAIM - conference on the Donald Burden claim. He stated
Donald Burden he appeared in Superior Court on January 19, 1989
with the Attorney for Special Districts Insurance
Authority. A settlement was approved by the court
containing three requirements: payment of $8,000
to Mr. & Mrs. Burden by SDIA; the construction of
a clean -out valve at the cost of SDIA; an opinion
letter from Mr. Hamers stating that the condition
has been corrected and that backup is unlikely to
reoccur. He said ratification of the settlement
is now appropriate.
MOTION: On motion by Director Hanson, seconded by Director
Crank, the settlement approval was ratified by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Ferryman.
NOES: Directors - None
CLAIM UPDATE - Mr. June reported on the status of the claim of
MLADEN BUNTICH Mladen Buntich. He said that depositions have been
taken and at the status conference, a mandatory
settlement conference was set. At this time it
will be required that a Board Member be present
with authority to settle the claim.
-5-
pvLICY STATEMENT Mr. Mattern presented a Policy Statement on
Private Sewer Private Sewers within the City of Costa Mesa.
Projects within Mr. Hamers said he had worked with the City's •
City of Costa Chief Plumbing Inspector and the procedure is
Mesa to the satisfaction of the District and City.
MOTION: On motion by Director Hanson, seconded by Director
Ferryman, the Policy Statement was adopted as
presented by Staff, effective February 10, 1989.
Motion carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Ferryman.
NOES: Directors - None
POLICY STATEMENT Mr. Mattern presented a Policy Statement on
Safety Procedures District Safety Procedures. He explained that
the Special Districts Insurance Authority had
requested the District adopt a safety procedure
in line with their requirements regarding District
liability. He further stated this policy will be
included in the District contract specifications.
MOTION: Director Hanson made a motion, seconded by Director
Ferryman, to adopt the Policy Statement as
presented by Staff effective February 10, 1989.
Motion carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, •
Ferryman.
NOES: Directors - None
WARRANT REPORT Director Hanson made a motion, seconded by
NO. 89 -08 Director Crank, authorizing the President
and Secretary to sign Report No. 88 -08
instructing the City of Costa Mesa to draw
a warrant from the Costa Mesa Sanitary District
General Fund in the amount of $203,905.46. Motion
MOTION: carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Ferryman.
NOES: Directors - None
CLOSED SESSION President Wahner declared the meeting adjourned
to closed session to discuss personnel matters.
Ms. Reichle was excused
The Board reconvened at 9:10 p.m.
INCREASE IN Director Crank made a motion, seconded by Director
COMPENSATION Hanson, to increase the amount of compensation of
OF DISTRICT staff per meeting to $100, effective March 1,
STAFF 1989. Motion carried by the following roll call
vote:
am
MOTION
AYES: Directors - Wahner, Crank, Hanson,
S (continued)
Ferryman.
•
NOES: Directors - None
NEW DISTRICT
Director Hanson made a motion, seconded by
CLASSIFICATION
Director Ferryman, to approve the concept
PROPOSED
of a new classification as presented by
Staff and requested Staff to prepare a job
description and salary range to be presented
at the March 9 meeting; the position to be in
effect April 1, 1989. They further moved
that since Ms. Reichle has been performing
the duties proposed in the new position since
November 1, 1988, she should be compensated
retroactive to that date or the closest pay-
day to that date, once the new salary range
is established. Motion carried by the
following roll call vote:
MOTION
AYES: Directors - Wahner, Crank, Hanson,
Ferryman.
NOES: Directors - None
•
DIRECTOR GREEN It was noted that Director Green was absent
EXCUSED because he had undergone eye surgery and had
returned home from the hospital today.
ADJOURNMENT: President Wahner declared the meeting
adjourned at 9:15 p.m.
-7-