Minutes - Board - 1988-06-09MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
June 9, 1988
CALL TO ORDER President Wahner called the meeting to order at
7:30 p.m.
ROLL CALL Present: Directors - .Wahner, Crank,
Hanson, Johnson.
Absent: Directors - Green.
Officials'present: Bruce Mattern, Manager
Roy June, Attorney
Robert .Oman, Finance Director
Robin Hamers, Engineer
Florine Reichle, Assistant
Secretary
DIRECTOR GREEN Director Green was excused from the meeting
EXCUSED because he was recouperating from a recent
surgery.
MINUTES: On motion by Director.Johnson, seconded by
May 12, 1988 Director Crank, and carried 4 -0, the minutes of
the regular meeting of May 12, 1988, were approved
as distributed and posted.
WRITTEN Mr. Mattern circulated a copy of the Minutes of
COMMUNICATIONS the Board of Directors of Underground Services
Alert; a letter from Lee Risner with a copy of a
report on the Establishment of Landfill Disposal
Charges and Fees proposed for January, 1989; a
copy of a report from Rob Hamers in which he
briefly outlined what the costs would be if the
District were to purchase their own television
equipment for filming sewer lines, and to hire
their own crew to operate the equipment, compared
to the cost ofcontracting it out; and a copy of
Orange �?s.:.t'M,ru'" n ,,;. _y ation District's "Action Plan
for Balanced Environmental Management; Preserving
Orange County's Coastal Ocean Waters," in which
they are seeking active participation in its
implementation.
OCCUPANCY REPORT Mr. Mattern read the Occupancy Report showing
neither and increase nor a decrease in the trash
and garbage collection. The total remains 19,612
units as of June 1, 1988.
• MOTION: On motion by Director Hanson, seconded by Director
Crank, and carried 4 -0, the Occupancy Report was
approved as submitted.
FINANCIAL On motion by Director Hanson, seconded by Director
REPORT Johnson, and carried 4 -0, the Financial Report wo-
approved as submitted by Mr. Oman.
PROJECT STATUS Mr. Hamers reported there were no additions to
the Project Status Report.
MOTION: On motion by Director Crank, seconded by Director
Johnson and carried 4 -0, the Project Status Report
was received and filed.
PROJECT 1112100 -106 Mr. Hamers informed the Board that bids were
TELEVISING OF SEWER opened on May 31, 1988 for the project to Televise
LINES Sewer Lines. The low bidder meeting all the
requirements as specified was National Plant
Services, Incorporated. The amount of the bid
was $101,830.97. He recommended award of the
contract. He also recommended that $30,000 be
transferred from this project to Project No.
1112100 -108, as the low bid was considerable lower
than the engineer's estimate.
MOTION: Director Hanson made a motion, seconded by
Director Johnson, to award the contract to
National Plant Services, Incorporated in the
amount of $101,830.97. Motion carried by the •
following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Johnson.
NOES: Directors - None
ABSENT: Directors - Green
MOTION: Director Hanson made a motion, seconded by
Director Crank, to transfer $30,000 from this
project account to Project 1112100 -108, Rehabili-
tation of Pumping Station Doors. Motion carried
by the following roll call vote:
AYES: Directors -
NOES: Directors -
ABSENT: Directors -
Wahner, Crank, Hanson,
Johnson.
None
Green
PROPOSAL TO COMPLETE Mr. Hamers presented a proposal to provide the
CONSTRUCTION PHASE necessary engineering services during the con -
OF PROJECT struction phase of the contract. He proposes to
perform the work at the following rate and not to
exceed a maximum of $14,450, with billing only for
actual time worked.
Engineering 80 hours at $45 /hour
Drafting 10 hours at $35 /hour
Inspection 350 hours at $30 /hour
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Project 1112100 -106 Director Johnson made a motion, seconded by
(continued) Director Crank, to approve the proposal, not
to exceed $14,450. Motion carried by the
following roll call vote:
AYES: Directors -
NOES: Directors -
ABSENT: Directors -
Wahner, Crank, Hanson,
Johnson.
None
Green
PROJECT 1112100 -108 Mr. Hamers informed the Board that bids were
REHABILITION OF opened on May 31, 1988, for the project,
PUMPING STATION DOORS Rehabilitation of Pumping Station Doors.
Schuler Engineering Corporation was the only
bidder, in the amount of $50,759. The bid met
all the requirements as specified in the bid
documents and in view of past performance by the
contractor, Mr. Hamers recommended award of the
contract.
MOTION: Director Hanson made a motion, seconded by
Director Crank, to award the contract to Schuler
Engineering Corporation for $50,759. Motion
carried by the following roll call vote:
AYES: Directors -
NOES: Directors -
ABSENT: Directors -
Wahner, Crank, Hanson,
Johnson.
None
Green
PROPOSAL TO COMPLETE Mr. Hamers presented a proposal to provide
CONSTRUCTION PHASE engineering services during the construction phase
OF PROJECT. of the project. He proposes to perform the work
at the following rate, not to exceed $7,940:
Engineering 40 hours at $45 /hour
Drafting 4 hours at $35 /hour
Inspection 200 hours at $30 /hour
MOTION: Director Crank made a motion, seconded by Director
Johnson, to approve the proposal, not to exceed
$7,940. Motion carried by the following roll
call vote:
AYES: Directors -
NOES: Directors -
ABSENT: Directors -
Wahner, Crank, Hanson,
Johnson.
None
Green
ANNEXATION NO. 234 Mr. June informed the Board that the Local Agency
FINAL ACCEPTANCE Formation Commission had authorized the District
to annex the property described in Annexation
No..234 without notice of public hearing by the
Board, and without election, since it is an
annexation requested by 100 percent of the owners
of the real propery being annexed. The property
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Annexation No. 234 was determined to be categorically exempt
(continued) from CEQA pursuant to California Administrative
Code Section 15319, Class 19, by the Local
Agency Formation Commission as the Lead Agency.
Resolution Director Hanson made a motion, seconded by
No. 88 -208 -A Director Johnson that Resolution No. 88 -208 -A
being A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY,
CALIFORNIA DECLARING AND ORDERING CERTAIN
TERRITORY ANNEXED TO THE COSTA MESA SANITARY
DISTRICT WITHOUT HEARING OR ELECTION AND
ESTABLISHING AND ASSIGNING TAX CODE AREA FOR
ANNEXATION NO. 234, be adopted. Motion was
carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Johnson.
NOES: Directors - None
ABSENT: Directors - Green
ANNEXATION NO. 235 Mr. June informed the Board that the Local Agency
FINAL ACCEPTANCE Formation Commission had authorized the District
to annex the property described in Annexation
No. 235 without notice of public hearing by the
Board, and without election, since it is an
annexation requested by 100 percent of the owner
of the real property being annexed. The City of 6
Costa Mesa, as Lead Agency in compliance with CEQA
issued a negative declaration on the property.
RESOLUTION Director Johnson made a motion, seconded by
NO. 88 -209 -A Director Crank that Resolution No. 88 -209 -A being
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
COSTA MESA SANITARY DISTRICT, ORANGE COUNTY,
CALIFORNIA DECLARING AND ORDERING CERTAIN
TERRITORY ANNEXED TO THE COSTA MESA SANITARY
DISTRICT WITHOUT HEARING OR ELECTION AND
ESTABLISHING AND ASSIGNING TAX CODE AREA FOR
ANNEXATION NO. 235, be adopted. Motion was
carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Johnson.
NOES: Directors - None
ABSENT: Directors - Green
ANNEXATION NO. 236 Mr. June informed the Board that the Local Agency
FINAL ACCEPTANCE Formation Commission had authorized the District
to annex the property described in Annexation
No. 236 without notice of public hearing by the
Board, and without election, since it is an
annexation requested by 100 percent of the owne�
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Annexation No. 236 of the real property being annexed. The City of
0 (continued) Costa Mesa, as Lead Agency in compliance with CEQA
issued a negative declaration on the. property.
RESOLUTION Director Johnson made a motion, seconded by
NO. 88 -210 -A Director Crank that Resolution No. 88 -210 -A being
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
COSTA MESA SANITARY DISTRICT, ORANGE COUNTY,
CALIFORNIA DECLARING AND ORDERING CERTAIN
TERRITORY ANNEXED TO THE COSTA MESA SANITARY
DISTRICT WITHOUT HEARING OR ELECTION AND
ESTABLISHING AND ASSIGNING TAX CODE AREA FOR
MOTION: ANNEXATION NO. 236, be adopted. Motion was
carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Johnson.
NOES: Directors - None
ABSENT: Directors - Green
SEWER SERVICE Mr. Mattern, in reviewing the established
ASSESSMENT POLICY policy for Sewer Service Assessment, made a
Amendment recommendation to revise the section of the policy
that refers to processing of refunds. Since the
County no longer serves the District as its
Treasurer, it is appropriate to replace the
sections that mention County with City of Costa
Mesa.
MOTION: Director Hanson made a motion, seconded by
Director Crank, to amend the policy as
recommended. Motion carried by the following
roll call vote:
AYES: Directors -
NOES: Directors -
ABSENT: Directors -
Wahner, Crank, Hanson,
Johnson.
None
Green
SEWER ASSESSMENT Mr. Mattern presented a request from Mr. & Mrs.
REFUNDS - Mr. & Mrs. Tom Carsen, for refund of sewer assessment fees
Tom Carsen from previous years dating back to the beginning
of the assessment, 1984 -85.
MOTION: Director Hanson made a motion, seconded by
Director Wahner, to deny the request for refund,
based on the established policy.
AYES: Directors - Wahner, Hanson.
NOES: Directors - Crank, Johnson
.ABSENT: Directors - Green
is NO ACTION TAKEN The tie vote represented no action on the matter.
The matter was deferred to the next regular
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Refund - Carsen meeting in July. Staff was directed to obtain
(continued) additional information on the parcels for the •
the next meeting.
RESOLUTION Mr. Mattern presented a resolution modifying
NO. 88 -473 miscellaneous fees and charges as established
in Ordinance No. 14.
MOTION: Director Hanson made a motion seconded by
Director Johnson that Resolution No. 88 -473,
being A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE COSTA MESA SANITARY DISTRICT ESTABLISHING
CHARGES AND FEES AND CITING AUTHORITY THEREFOR,
be adopted. Motion carried by the following roll
call vote:
AYES: Directors - Wahner, Crank, Hanson,
Johnson.
NOES: Directors - None
ABSENT: Directors - Green
WARRANT REPORT Director Crank made a motion, seconded by
NO. 87 -12 Director Johnson, authorizing the President and
Secretary to sign Report No. 87 -12 instructing the
City of Costa Mesa to draw a warrant from the
Costa Mesa Sanitary District General Fund in the •
amount of $230,258.90; and from the No. 7 Sewer
Trunk Fund, $15,055.24; the total of $245,314.14.
MOTION: Motion carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Johnson.
NOES: Directors - Green.
ABSENT: Directors - None.
ADJOURNMENT President Wahner declared the meeting adjourned
at 8:12 p.m.
esident
ecrdtary