Minutes - Board - 1988-04-14b
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MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
April 14, 1988
CALL TO ORDER President Wahner called the meeting to order
7:30 p.m.
ROLL CALL Present: Directors - Wahner, Crank,
Hanson, Green, Johnson.
Absent: Directors - None
Officials present: Bruce Mattern, Manager
Roy June, Attorney
Robert Oman, Finance Director
Robin Hamers, Engineer
Florine Reichle, Assistant
Secretary
MINUTES: On motion by Director Hanson, seconded by Director
March 10, 1988 Johnson, and carried 5 -0, the minutes of the
regular meeting of March 10, 1988, were approved
as distributed and posted.
WRITTEN Mr. Mattern circulated a copy of the California
CORRESPONDENCE Special Districts Association newsletter; a letter
from the County stating increases of a substantial
amount can be expected in January, 1989, in the
Landfill Gate Fees; a compilation of the data
included in a newly published report "A Guide to
Curbside Recycling" from the Planning and
Conservation League Foundation in Sacramento;
a copy of the Minutes of the Board of.Directors
of the Underground Services Alert.
REPORTS Mr. Mattern presented a request from Mr. Max
Refund: Gehler Gehler, 7810 Steward T. Gray, Downey, CA 90241,
for refund of Permit Fees in the amount of $165.
He was charged for eleven showers instead of a
shower /tub combination.
MOTION: Director Green made a motion, seconded by
Director Johnson to approve the refund in the
amount of $165.00 Motion carried by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Johnson.
NOES: Directors - None
ABSENT: Directors - None
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Refund: Carson
Mr. Mattern presented two requests from Mrs. Jean
Carson, P.O. Box 1223, Newport Beach, CA 92663,
for refund of Sewer Assessment Fees on two parcel
at 1750 Whittier Avenue, A.P. 424 - 371 -18 and
424 - 361 -31. She was charged for 92 trailers
instead of 34 on each parcel.
MOTION•
Director Hanson made a motion, seconded by
Director Crank, to approve the refunds in the
amount of $488.94 each on both parcels. Motion
carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Johnson.
NOES: Directors - None
ABSENT: Directors - None
Refund: Carson
Mr. Mattern presented a requst for refund of Sewer
Assessment Fees from Tom Carson, P.O. Box 1223,
Newport Beach, CA 92663, on Parcel 424 - 361 -30.
Mr. Carson was charged for 30 trailers instead of
24.
MOTION:
Director Hanson made a motion, seconded by
Director Johnson, to approve the refund in the
amount of $50.58. Motion carried by the
following roll call vote:
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AYES: Directors - Wahner, Crank, Hanson,
Green, Johnson.
NOES: Directors - None
ABSENT: Directors - None
Refund: Hassett
Mr. Mattern presented three requests for refund
of Permit Fees from Howard Hassett, 881 Dover
Drive, #14, Newport Beach, CA 92663. Mr. Hassett
decided not to build his project.
MOTION:
Director Hanson made a motion, seconded by
Director Crank, to approve the refunds in the
amount of $90.00. $97.00 and $355.00, less
administrative fees of $15 on each permit. Motion
carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Johnson.
NOES: Directors - None
ABSENT: Directors - None
OCCUPANCY
Mr. Mattern read the Occupancy Report showing
REPORT
an increase of 11.0 units, in the trash and
garbage collection count, bringing the total to
19,602.5 units as of March 1, 1988. 0
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MOTION:
On motion by Director Green, seconded by Director
Crank, and carried 5 -0, the Occupancy Report was
received and filed.
FINANCIAL
On motion by Director Hanson, seconded by Director
REPORT
Johnson, and carried 5 -0, the Financial Report for
March, 1988, was approved as submitted by Mr. Oman.
PROJECT STATUS
Mr. Hamers reported there were no additions to
the Project Status Report although he did want to
point out that the Project No. 108, Rehabilitation
of Pumping Station doors may require a budget
adjustment due to an increased number of doors
needing repair.
MOTION:
On motion by Director Crank, seconded by Director
Johnson, and carried 5 -0, the Project Status
Report was approved as submitted by Mr. Hamers.
PROJECT 1112100 -110
Mr. Hamers reported on the first phase of the
MESA DRIVE AT RT. 55
Rt. 55 Improvement from Mesa Drive to 19th Street.
The first phase includes four new bridges at the
first four undercrossings from Mesa Drive southerly.
The bridge at Mesa Drive necessitates the relocation
of the District's 18 -inch pressure sewer line that
begins at the Elden Avenue Pumping Station and
flows toward Fair Drive. The State has agreed
to pay for the entire cost of the design, constructL
and inspection through a utility reimbursement
agreement. He proposed the following action be
considered:
1. Conceptual approval of the plan.
2. Appropriation of $12,000 to cover District
Engineer's design costs and authorization to
complete the design at the following rates not
to exceed $12,000.
Engineering $ 45 /hour
Drafting $ 35 /hour
Surveying (3 men) $145 /hour
Surveying (2 men) $125 /hour
3. Appropriation of $15,000 to cover District
Engineer's cost of inspection at the following
hourly rates, not to exceed $15,000.
Engineering
Drafting
Inspection
Surveying (3
Surveying (2
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$ 45 /hour
$ 35 /hour
$ 30 /hour
men) $145 /hour
men) $125 /hour
MOTION: Director
Johnson,
Motion c
AYES:
NOES:
ABSENT:
Hanson made a motion, seconded by Director
to approve the project in concept.
arried by the following roll call vote:
Directors - Wahner, Crank, Hanson, •
Green, Johnson.
Directors - None
Directors - None
MOTION: Director Hanson made a motion, seconded by
Director Johnson, to appropriate $12,000 for the
District Engineer's cost to design. Motion
carried by the following roll call vote:.
AYES: Directors -
NOES: Directors -
ABSENT: Directors -
Wahner, Crank, Hanson,
Green, Johnson.
None
None
MOTION: Director Hanson made a motion, seconded by
Director Johnson, to appropriate $15,000 to cover
District Engineer's cost of inspection. Motion
carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Johnson.
NOES: Directors - None
ABSENT: Directors - None
ANNEXATION Mr. June informed the Board that the Local Agenc30-
NO. 232 Formation Commission had authorized the District
Final Acceptance to annex the property described in Annexation
No. 232 without notice of public hearing by the
Board, and without election, since it is an
annexation requested by 100 percent of the owners
of real property being annexed. A Negative
Declaration has been filed by the City of Costa
Mesa as the Lead Agency, pursuant to the
California Environmental Quality Act of 1970.
RESOLUTION Director Green made a motion, seconded by Director
NO. 88 -207 -A Crank that Resolution No. 88- 207 -A, being A
RESOLUTION OF THE BOARD OF DIRECTORS OF THE_COSTA
MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA
DECLARING AND ORDERING CERTAIN TERRITORY ANNEXED
TO THE COSTA MESA SANITARY DISTRICT WITHOUT
HEARING OR ELECTION AND ESTABLISHING AND ASSIGNING
TAX CODE AREA FOR ANNEXATION NO. 232, be adopted.
MOTION: Motion carried by the following roll call vote:
AYES: Directors -
NOES: Directors -
ABSENT: Directors -
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Wahner, Crank, Hanson,
Green, Johnson.
None
None
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RESOLUTION
Mr. June presented a resolution which would amend
NO. 88 -472
the Conflict of Interest Policy by requiring that
AMENDMENT TO
the directors, consultants and staff members file
CONFLICT OF
Statements of Financial Interest with the
INTEREST FILING
Assistant Secretary who shall retain said filings
POLICY
in original form as prominent records of the
District.
MOTION:
Director Hanson made a motion, seconded by
Director Crank that Resolution No. 88 -472, being
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
COSTA MESA SANITARY DISTRICT, AMENDING RESOLUTION
NO. 78 -321, BEING A RESOLUTION ADOPTING A CONFLICT
MOTION:
OF INTEREST CODE APPLICABLE TO THE MEMBERS OF THE
BOARD OF DIRECTORS, PURSUANT TO THE POLITICAL
REFORM ACT OF 1974, be adopted. Motion carried by
the following roll call vote:
AYES: Directors -
NOES: Directors -
ABSENT: Directors -
Wahner, Crank, Hanson,
Green, Johnson.
None
None
LAFCO -
Mr. Mattern informed the Board that the LAFCO
New Processing
has notified the District of a new procedure for
Procedure for Maps
the processing of maps and legal descriptions
and Legal Descriptions
pertaining to annexations. Both must be submitted
directly to the Surveyor's Office for approval and
recordation before application can be made.
Payment for these services must be made directly
with the County Office, which will require an
increase in District Annexation Fees to cover the
cost. He recommended that the District Engineer
prepare the maps in order to keep things moving in
a timely manner.
MOTION:
Director Crank made a motion, seconded by
Director Green, and carried 5 -0 that Staff prepare
a resolution increasing annexation costs; contact
the County to set up a billing account; instruct
the District the prepare all maps and
descriptions preparatory to annexation.
SEWER ASSESSMENT Mr. Mattern informed the Board that the Sewer
Refund Policy Assessment has been in effect now long enough that
staff is beginning to get requests for refund of
previous year's assessment fees. If the Board
concurs, he said he would draft a procedure
stating Board policy.
MOTION: On motion by Director Johnson, seconded by
Director Hanson, and carried 5 -0, staff was
directed to prepare a policy setting out several
alternatives for refunds on sewer assessment fees.
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WARRANT REPORT
Director Johnson made a motion, seconded by '
87 -10 Director Crank, authorizing the President and
Secretary to sign Report No. 87 -10 instructing the'
City of Costa Mesa to draw a warrant from the
Costa Mesa Sanitary District General Fund in the is
amount of $603,436.80 and from the No. 7 Sewer
Trunk Fund, the amount of $498.45, the total of
$603,436.80. Motion carried by the following roll
call vote:
MOTION• AYES: Directors - Wahner, Crank, Hanson,
Green, Johnson.
NOES: Directors - None
ABSENT: Directors - None
ADJOURNMENT President Wahner declared the meeting adjourned
at 8:04 p.m.
President Secretary
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RESOLUTION
Mr. June presented a resolution which would amend
NO. 88 -472
the Conflict of Interest Policy by requiring that
AMENDMENT TO
the directors, consultants and staff members file
CONFLICT OF
Statements of Financial Interest with the
INTEREST FILING
Assistant Secretary who shall retain said filings
POLICY
in original form as prominent records of the
District.
MOTION:
Director Hanson made a motion, seconded by
Director Crank that Resolution No. 88 -472, being
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
COSTA MESA SANITARY DISTRICT, AMENDING RESOLUTION
NO. 78 -321, BEING A RESOLUTION ADOPTING A CONFLICT
OF INTEREST CODE APPLICABLE TO THE MEMBERS OF THE
BOARD OF DIRECTORS, PURSUANT TO THE POLITICAL
REFORM ACT OF 1974, be adopted. Motion carried by
the following roll call vote:
AYES: Directors -
NOES: Directors -
ABSENT: Directors -
Wahner, Crank, Hanson,
Green, Johnson.
None
None
LAFCO - Mr. Mattern informed the Board that the LAFCO
New Processing has notified the District of a new procedure for
Procedure for Maps the processing of maps and legal descriptions
and Legal Descriptions pertaining to annexations. Both must be submitted
directly to the Surveyor's Office for approval and
recordation before application can be made.
Payment for these services must be made directly
with the County Office, which will require an
increase in District Annexation Fees to cover the
cost. He recommended that the District Engineer
prepare the maps in order to keep things moving in
a timely manner.
MOTION: Director Crank made a motion, seconded by
Director Green, and carried 5 -0 that Staff prepare
a resolution increasing annexation costs; contact
the County to set up a billing account; instruct
the District the prepare all maps and
descriptions preparatory to annexation.
SEWER ASSESSMENT Mr. Mattern informed the Board that the Sewer
Refund Policy Assessment has been in effect now long enough that
staff is beginning to get requests for refund of
previous year's assessment fees. If the Board
concurs, he said he would draft a procedure
stating Board policy.
MOTION: On motion by Director Johnson, seconded by
Director Hanson, and carried 5 -0, staff was
directed to prepare a policy setting out several
alternatives for refunds on sewer assessment fees.
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WARRANT REPORT Director Johnson made a motion, seconded by
87 -10 Director Crank, authorizing the President and
Secretary to sign Report No. 87 -10 instructing th.
City of Costa Mesa to draw a warrant from the
Costa Mesa Sanitary District General Fund in the
amount of $602,938.35 and from the No. 7 Sewer
Trunk Fund, the amount of $498.45, the total of
$603,436.80. Motion carried by the following roll
call vote:
MOTION• AYES: Directors - Wahner, Crank, Hanson,
Green, Johnson.
NOES: Directors - None
ABSENT: Directors - None
ADJOURNMENT President Wahner declared the meeting adjourned
at 8:04 p.m.
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