Minutes - Board - 1988-03-10MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
March 10, 1988
CALL TO ORDER President Wahner called the meeting to order
7:30 p.m.
ROLL CALL Present: Directors - Wahner, Crank,
Hanson, Green, Johnson.
Absent: Directors - None
Officials present: Bruce Mattern, Manager
Roy June, Attorney
Robert Oman, Finance Director
Robin Hamers, Engineer
Florine Reichle, Assistant
Secretary
MINUTES: On motion by Director Hanson, seconded by Director
February 11, 1988 Johnson, and carried 5 -0, the minutes of the
regular meeting of February 11, 1988, were
approved as distributed and posted.
WRITTEN
Mr. Mattern circulated a copy of the California
CORRESPONDENCE
Special Districts Association newsletter.
REPORTS
Mr. Mattern presented a request from Mr. Lawrence
Refunds: Campeau
Campeau, 1955 Balearic Drive, Costa Mesa, for
refund of Trash Assessment Fees in the amount of
$210.39. Records showed that Mr. Campeau had
filed an exemption on this parcel and should not
have been charged.
MOTION:
Director Hanson made a motion, seconded by
Director Green, to approve the refund in the
amount of $210.39. Motion carried by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Johnson.
NOES: Directors - None
ABSENT: Directors - None
Refund: Steiner Mr. Mattern presented a request from Mr. Michael
Steiner, 336 East 17th Street, Costa Mesa, for
refund of Sewer Assessment Fees in the amount of
$2,722.89. Mr. Steiner was charged for 19 units
on each of 19 parcels instead of one unit per
parcel.
• MOTION: Director Hanson made a motion, seconded by
Director Green, to approve the refund in the
amount of $2,722.89. Motion carried by the
following roll call vote:
MOTION: AYES: Directors - Wahner, Crank, Hanson,
Green, Johnson.
(continued) NOES: Directors - None
ABSENT: Directors - None
Mr. Mattern read the Occupancy Report showing
REPORT neither an increase nor a decrease in the trash
collection count, the total remaining 19,591.5
units as of March 1, 1988.
a
MOTION: On motion by Director Green, seconded by Director
Crank, and carried 5 -0, the Occupancy Report was
received and filed.
FINANCIAL On motion by Director Hanson, seconded by Director
REPORT Johnson, and carried 5 -0, the Financial Report for
February, 1988, was approved as submitted by
Mr. Oman.
PROJECT STATUS Mr. Hamers reported there were no additions to
the Project Status Report.
MOTION: On motion by Director Crank, seconded by Director
Johnson, the Project Status Report was approved
as submitted by Mr. Hamers.
DEVELOPMENT Mr. Hamers reported that last month the Board
UPDATE requested that he obtain a written confirmation
from CALTRANS that they were willing to pay for
Relocation of the entire project at Mesa Drive at Route 55. He
Force Main at further said he had just received official written
Mesa Drive crossing confirmation and because of time restraints would
Route 55 be proceeding with the design phase and would
present the proposal at the next meeting, if it so
pleased the Board.
COMPLETION OF PROJECT Mr. Hamers reported the California Street Pumping
NO. 111 - 2100 -100
Station project was
completed
February 11, 1988.
CALIFORNIA STREET
He recommended acceptance of
the project.
PUMPING STATION
Director Crank made
a motion,
seconded by Director
File Notice of
Green, to accept the
project
as completed and file
Completion
a Notice of Completion.
Motion
carried by the
following roll call
vote:
MOTION:
AYES: Directors -
Wahner,
Crank, Hanson,
Green, Johnson.
NOES: Directors -
None
ABSENT: Directors -
None
Retention Payment Director Hanson made a motion, seconded by •
Bond Exoneration Director Crank, to authorize payment of five -
percent retention 35 days after Notice of
Completion is recorded; exonerate the Labor
IWZ
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(continued; and Materials Bond and Faithful Performance
Bonds after retention is paid; and exonerate
the ten - percent Guarantee Bond one year after
Notice of Completion is recorded. Motion carried
by the following roll call vote:
MOTION:
HAZARDOUS WASTE
MANAGEMENT PLAN
County of Orange
AYES: Directors -
NOES: Directors -
ABSENT: Directors -
Wahner, Crank, Hanson,
Green, Johnson.
None
None
Mr. Mattern asked if there was any input on the
Draft EIR of the Hazardous Waste Management Plan,
prepared by the County of Orange, which was
distributed at the last meeting. The concensus
was that it was fine as submitted.
POLICY: Mr. Mattern presented a new procedure in two-parts
Claims Procedure for filing a claim against the Santitary District
The first part consists of Instructions for Filing
a claim; the second part includes the sections of
the Government Code that apply to filing a claim.
He recommended the procedures be adopted as
policy.
® MOTION: Director Hanson made a motion, seconded by
Director Crank to approve the Claims Procedure as
District Policy. Motion was carried by the
following roll call vote:
AYES: Directors -
NOES: Directors -
ABSENT: Directors -
Wahner, Crank, Hanson,
Green, Johnson.
None
None
WARRANT REPORT Director Green made a motion, seconded by Director
Hanson, authorizing the President and Secretary to
sign Report No. 87 -09 instructing the City of
Costa Mesa to draw a warrant from the Costa Mesa
Sanitary District General Fund in the amount of
$243,040.66 and from the No. 7 Sewer Trunk Fund,
the amount of $7,205.94, the total of $250,246.60.
Motion carried.by the following roll call vote:
MOTION: AYES: Directors - Wahner, Crank, Hanson,
Green, Johnson.
NOES: Directors - None
ABSENT: Directors - None
ORAL COMMUNICATIONS A discussion took place on the Insurance needs for
• the District. President Wahner indicated that the
County Sanitation Districts has coverage on its
underground facilities and felt that Costa Mesa
Sanitary District should look into this type of
-3-
i
(continued) coverage. He asked Mr. Oman to contact the
Orange County Sanitation Districts to inquire
about their catastrophic insurance, particularly
as it applies to earthquakes, and report back at
the April meeting.
ADJOURNMENT President Wahner declared the meeting adjourned
at 7:46 p.m.
P esident c Secre ary
•
CEIC