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Minutes - Board - 1988-02-11MINUTES OF THE REGULAR MEETING BOARD OF DIRECTORS COSTA MESA SANITARY DISTRICT February 11, 1988 CALL TO ORDER President Wahner called the meeting to order at 7:30 p.m. ROLL CALL Present: Directors - Wahner, Crank, Hanson, Johnson. Absent: Directors - Green. Officials present: Bruce Mattern, Manager Roy June, Attorney Robert Oman, Finance Director Robin Hamers, Engineer Florine Reichle, Assistant Secretary MINUTES: On motion by Director Hanson, seconded by Director January 7, 1988 Johnson and carried 4 -0, the minutes of the adjourned meeting of January 7, 1988, were approved as distributed and posted. January 14, 1988 On motion by Director Johnson, seconded by Director Hanson and carried 4 -0, the minutes of the regular meeting of January 14, 1988, were approved as distributed and posted. WRITTEN Ms. Reichle presented two items of correspondence: CORRESPONDENCE A letter from Mr. Frank Bowerman, Chief Engineer, GSA /Waste Management Program, requesting input on the CoSWMP Triennial Plan Review Report; and a . copy of the January 28, 1988 Minutes of the Board of Directors Meeting of the Underground Services Alert. Mr. Mattern asked that the Board Members read through the County report and furnish comments at the March 10 meeting. OCCUPANCY Ms. Reichle read the Occupancy Report showing REPORT neither an increase nor a decrease in the trash collection count, the total remaining 19,591.5 units as of February 1, 1988. MOTION: On motion by Director Hanson, seconded by Director Johnson and carried 4 -0, the Occupancy Report was received and filed. FINANCIAL On motion by Director Hanson, seconded by Director REPORT Crank, and carried 4 -0, the Financial Report for January, 1988 was approved as submitted by Mr. Oman. I PROJECT STATUS Mr. Hamers presented the Project Status Report. REPORT As there were no additions or questions, the report was received and filed as submitted. PROPOSAL /PROJECT 106 Mr. Hamers presented a proposal to begin the TELEVISING OF LINES project to initiate the television inspection of various sewer lines. He stated this type of inspection reveals the actual condition of the lines and from this information separate projects will be initiated to bring the lines into conformity using various methods. It was antici- pated that this project would be done at a later date but upon investigation of a few lines, staff is recommending this project be given high priority. He proposed to complete the design phase of the project at the hourly rate as follows, not to exceed $7,500. Engineer $45 /hour Draftsman $35 /hour MOTION: Director Hanson made a motion, seconded by Budget Adjustment Director Johnson to authorize a budget adjustment in the amount of $198,000 to fund the project. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, Johnson. • NOES: Directors - None ABSENT: Directors - Green MOTION: Director Johnson made a motion, seconded by Design Phase Director Hanson to authorize Mr. Hamers to complete the design phase of the project at the above rates, not to exceed $7,500. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, Johnson. NOES: Directors - None ABSENT: Directors - Green PROPOSAL TO BEGIN Mr. Hamers presented a proposal to begin design PROJECT NO. 108 phase of the project to Rehabilitate Pumping Station Doors at the following rates not to exceed Rehabilitation of $6,400. Pumping Station Doors Engineer $45 /hour Draftsman $35 /hour MOTION: Director Hanson made a motion, seconded by Director Crank, to begin the design phase of the project, not to exceed $6,400. Motion carried by the following roll call vote: 0 -2- l MOTION: (continued) • AYES: Directors - NOES: Directors - ABSENT: Directors - Wahner, Crank, Hanson, Johnson. None Green CLAIM - Mr. June reported that the Claim of Janice Janice Eder Eder, in the amount of $205, had been paid by SDIA Insurance. ANNEXATION NO. 229 Mr. June informed the Board that the Focal Agency Final Acceptance Formation Commission had authorized the District to annex the property described in Annexation No. 229 without notice of public hearing by the Board, and without election, since it is an annexation requested by 100 percent of the owners of the real property being annexed. A Negative Declaration was filed by the City of Costa Mesa as the Lead Agency, pursuant to the California Envi- ronmental Quality Act of 1970. RESOLUTION Director Crank made a motion, seconded by Director N0. 88 -206 -A Johnson that Resolution No. 88- 206 -A, being A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORDERING CERTAIN TERRITORY ANNEXED TO THE COSTA MESA SANITARY DISTRICT WITHOUT HEARING OR ELECTION AND ESTABLISHING AND ASSIGNING TAX CODE AREA FOR ANNEXATION NO. 229, be ® MOTION: adopted. Motion carried by the following roll call vote: AYES: Directors - NOES: Directors - ABSENT: Directors - Wahner, Crank, Hanson, Johnson. None Green ANNEXATION NO. 234 Mr. June presented a resolution making application Making Application to the Local Agency Formation Commission for Annexation No. 234 to the Costa Mesa Sanitary District. He informed the Board that annexation fees had been received along with a letter of request from the property owner. RESOLUTION Director Crank made a motion, seconded by Director NO. 88 -466 Johnson, that Resolution No. 88 -466, being A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT, MOTION: ORANGE COUNTY, CALIFORNIA, MAKING APPLICATION TO THE LOCAL AGENCY FORMATION COMMISSION OF ORANGE COUNTY, CALIFORNIA, FOR THE ANNEXATION OF TERRI- TORY TO THE DISTRICT, BEING ENGINEER'S NO. 234. be adopted. Motion carried by the following roll call vote: AYES: Directors - NOES: Directors - ABSENT: Directors - -3- Wahner, Crank, Hanson, Johnson. None Green ZERO TAX EXCHANGE Mr. June informed the Board that a resolution Annexation No. 234 consenting to Zero Tax Exchange is a requirement /. when making application to the Local Agency Formation Commission for annexation. 0 RESOLUTION Director Johnson made a motion, seconded by NO. 88 -467 Director Crank, that Resolution No. 88 -467, being A RESOLUTION OF THE BOARD OF DIRECTORS OF THE MOTION: COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, CONSENTING TO ZERO TAX EXCHANGE ON CERTAIN ANNEXATIONS TO THE DISTRICT; ESTABLISHING CONDITIONS OF WAIVER AND STATING REASONS THEREFOR, be adopted. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, Johnson. NOES: Directors - None ABSENT: Directors - Green ANNEXATION NO. 235 Mr. June presented a resolution making application Making Application to the Local Agency Formation Commission for Annexation No. 235 to the Costa Mesa Sanitary District. He informed the Board that annexation fees had been received along with a letter of request from the property owner. RESOLUTION Director Crank made a motion, seconded by Direct NO. 88 -468 Hanson, that Resolution No. 88 -468, being A _ RESOLUTION OF THE COSTA MESA SANITARY DISTRICT, MOTION: ORANGE COUNTY, CALIFORNIA, MAKING APPLICATION TO THE LOCAL AGENCY FORMATION COMMISSION OF ORANGE COUNTY, CALIFORNIA, FOR THE ANNEXATION OF TERRI- TORY TO THE DISTRICT, BEING ENGINEER'S NO. 235. be adopted. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, Johnson. NOES: Directors - None ABSENT: Directors - Green ZERO TAX EXCHANGE Mr. June informed the Board that a resolution Annexation No. 235 consenting to Zero Tax Exchange is a requirement when making application to the Local Agency Formation Commission for annexation. RESOLUTION Director Johnson made a motion, seconded by NO. 88 -469 Director Crank, that Resolution No. 88 -469, being A RESOLUTION OF THE BOARD OF DIRECTORS OF THE MOTION: COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, CONSENTING TO ZERO TAX EXCHANGE ON CERTAIN ANNEXATIONS TO THE DISTRICT; ESTABLISHING CONDITIONS OF WAIVER AND STATING REASONS THEREFOR , be adopted. Motion carried by the following roll call vote: -4- No. 235 (continued) • AYES: Directors - NOES: Directors - ABSENT: Directors - Wahner, Crank, Hanson, Johnson. None Green ANNEXATION NO. 236 Mr. June presented a resolution making application Making Application to the Local Agency Formation Commission for Annexation No. 236 to the Costa Mesa Sanitary District. He informed the Board that.annexation fees had been received along with a letter of request from the property owner. RESOLUTION Director Crank made a motion, seconded by Director NO. 88 -470 Johnson, that Resolution No. 88 -470, being A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT, MOTION: ORANGE COUNTY, CALIFORNIA, MAKING APPLICATION TO THE LOCAL AGENCY FORMATION COMMISSION OF ORANGE COUNTY, CALIFORNIA, FOR THE ANNEXATION OF TERRI- TORY TO THE DISTRICT, BEING ENGINEER'S NO. 236. be adopted. ZERO TAX EXCHANGE Mr. June informed the Board that a resolution Annexation No. 236 consenting to Zero Tax Exchange is a requirement when making application to the Local Agency Formation Commission for annexation. RESOLUTION Director Hanson made a motion, seconded by NO. 88 -471 Director Crank, that Resolution No. 88 -471, being A RESOLUTION OF THE BOARD OF DIRECTORS OF THE MOTION: COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, CONSENTING TO ZERO TAX EXCHANGE ON CERTAIN ANNEXATIONS TO THE DISTRICT; ESTABLISHING CONDITIONS OF WAIVER AND STATING REASONS THEREFOR, be adopted. Motion carried by the following roll call vote: AYES: Directors - NOES: Directors - ABSENT: Directors - Wahner, Crank, Hanson, Johnson. None Green WARRANT REPORT Director Hanson made a motion, seconded by NO. 88 -08 Director Johnson, authorizing the President and Secretary to sign Report No. 88 -08 instructing the City of Costa Mesa to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $279,761.37 and from the No. 7 Sewer Trunk Fund, the amount of $2,128.00, the.total of $281,889.37. Motion carried by the following roll call vote: AYES: Directors - NOES: Directors - ABSENT: Directors - -5- Wahner, Crank, Hanson, Johnson. None Green ADJOURNMENT President Wahner declared the meeting adjourned at 8:03 p.m. ar President Secfe7tary • •