Minutes - Board - 1987-07-09MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
July 9, 1987
CALL TO ORDER The meeting was called to order by vice President Crank at
7:30 p.m.
present: Directors - Crank, Hanson, Green, Johnson
Absent: Director - Wahner
Officials Present: Bruce Mattern, Manager
Roy June, Attorney
Robert Oman, Finance Director
Rob Hamers, Engineer
MINUTES: On motion by Director Hanson, seconded by Director Green,
June 11, 1987 and carried 4 -0, the minutes of the regular meeting of
June 11, 1987 were approved as distributed and posted.
WRITTEN Mr. Mattern circulated a notice fran the Independent
COMMUNICATIONS Special Districts Association of their annual dinner
meeting to be held on Thursday, July 23 at the Red Lion
Inn, a copy of the minutes of their last three board
meetings, and an invoice for membership dues in the amount
of $50; minutes of the Underground Services Alert Board of
Directors meeting held on May 14; and a copy of the
California Special Districts Association News.
OCCUPANCY REPORT Mr. Mattern read the Occupancy Report showing neither an
increase nor decrease in the trash collection as of July 1,
1987, therefore the count remains at 19,569 units.
On motion by Director Hanson, seconded by Director Green,
and carried 4 -0, the Occupancy Report has received and filed.
FINANCIAL REPORT
On motion by Director Green, seconded by Director Hanson,
and carried 4 -0, the Financial Report was approved as
submitted by Mr. Oman.
PROJECT STATUS REPORT
Mr. Hamers presented the following report on District
projects: No change in status on the Project to Update
District Records at the City, Santa Ana Sewer Phase I, and
the Mesa Drive Sewer Siphon. Construction is continuing
on the Harbor Pumping Station Conversion and the Corpora-
tion Yard Pumping Station. No panels were manufactured or
installed this month on the replacement of Pumping Station
Control Panels. Construction is scheduled to begin in mid -
July on the Victoria Street Sewer. The design phase is
continuing on the California Street Pumping Station Conver-
sion and the Santa Ana -Delhi Channel Sewer northerly of
Santa Ana Avenue. Preliminary research has begun on the
West Side Ramping Station Abandonment Study. The County's
q
PROTECT STATUS
(Continued)
contractor has begun work on the flood control channel and
soon will begin the work on the Districts project, Bristol
Street Sewer Siphon, in conjunction with the county project
CALIFORNIA STREET
PUMPING STATION
Mr. Hamers requested approval to purchase the pumps for the
Purchase of Pumps
California Street Pumping Station separately fran the con -
struction
contract for reasons of conformity and maintenance
ease. He asked to negotiate directly with the Flygt Pump
Manufacturer as a single source vendor for a total price
not to exceed $5,000.
MOTION:
On motion by Director Hanson, seconded by Director Johnson,
the request was approved by the following roll call vote:
AYES: Directors - Crank, Hanson, Green, Johnson
NOES: Directors - None
ABSENT: Directors - Wa-iner
SANTA ANA AVENUE
SEWER PHASE I
Mr. Hamers requested that the Faithful Performance and Labor
Exoneration of bonds
and Materials Bonds be exonerated on the Santa Ana Avenue
Sewer Phase I project. Mladen Buntich
Construction C on
finished the project and the Notice of C r
onpletion was recorded
on September 16, 1986 and it is now apprcpriate to exonerate
the bonds. The Guarantee Bond will be exonerated one year
after the Notice of Completion was recorded.
MOTION:
On motion by Director Hanson, seconded by Director Johnson,
the exoneration of the Labor and Materials and Faithful •
Performance Bonds was approved by the following roll call
vote:
AYES: Directors - Crank, Hanson, Green, Johnson
NOES: Directors - None
ABSENT: Directors - Wahner
MOTION:
Director Hanson made a motion, seconded by Director Johnson,
to exonerate the 10% Guarantee Bond one year after Notice
of Completion was recorded (September 16, 1986). Motion
carried by the following roll call vote:
AYES: Directors - Crank, Hanson, Green, Johnson
NOES: Directors - None
ABSENT: Directors - Wahner
CAPITAL IMPRMMENTS
1987-88
Mr. Homers presented the proposed Capital Improvement Budget.
After discussion the Board felt some modifications were
necessary and asked to have it presented for approval at
the August 20 meeting.
SPECIAL DISTRICTS
Mr. Mattern reported on the Claims & Safety Wbrkshcp that he
INSURANCE AUTHORITY
Claims /Safety Wbrkshop
and Mr. June attended on June 29 in Sacramento. Attendance
this
at workshop was mandatory for insurance purposes.
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SPECIAL DISTRICTS The Board approved the expenses associated with the workshop
NSURANCE AUTHORITY but asked Mr. Mattern to poll the Board Members if any
Continued) other emergency travel ever becomes necessary.
MOTION: Director Green made a motion, seconded by Director Hanson to
approve the expenditure of $198.80 to reimburse the City
for registration and miscellaneous expenses. Motion
carried by the following roll call vote:
AYES: Directors - Crank, Hanson, Green, Johnson
NOES: Directors - None
ABSENT: Directors - Wahner
MOTION: Director Green made a motion, seconded by Director Hanson
to approve the air travel expense in the amount of $480 and
payment to Coastline Travel Agency, by the following roll
call vote:
AYES: Directors - Crank, Hanson, Green, Johnson
NOES: Directors - None
ABSENT: Directors - Wahner
ANNEXATION NO. 229
Mr. June presented a resolution making application to the
Making Application
Local Agency Formation Canission for Annexation No. 229
to the Costa Mesa Sanitary District. He informed the Board
that annexation fees had been received along with a letter
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of request.
RESOLUTION NO. 87 -456
Director Johnson made a motion, seconded by Director Green,
that Resolution No. 87 -456, being A RESOLUTION OF THE BOARD
OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE
COUNTY, CALIFORNIA, MAKING APPLICATION TO THE LOCAL AGENCY
FORMATION COMMISSION OF ORANGE COUNTY, CALIFORNIA, FOR
ANNEXATION OF TERRITORY TO THE DISTRICT, BEING ENGINEER'S
NO. 229, be adopted. Motion carried by the following roll
call vote:
AYES: Directors - Crank, Hanson, Green, Johnson
NOES: Directors - None
ABSENT: Directors - Wahner
RESOLUTION NO. 87 -457
Mr. June informed the Board that a resolution consenting to
ZERO TAX EXCHANGE
Zero Tax Exchange is still required by the Local Agency
Annexation No. 229
Formation Commission before the application for Annexation
No. 229 will be accepted.
MOTION: Director Hanson made a motion, seconded by Director Green,
that Resolution No. 87 -457, being A RESOLUTION OF THE BOARD
OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE
COUNTY, CALIFORNIA, CONSENTING TO ZERO TAX EXCHANGE ON CER-
TAIN ANNEXATIONS TO THE DISTRICT; ESTABLISHING CONDITIONS
OF WAIVER AND STATING REASONS THEREFOR, be adcp ted. Notion
carried by the following roll call vote:
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RESOLITTION NO. 87 -457 AYES: Directors - Crank, Hanson, Green, Johnson
MOTION NOES: Directors - None
(Continued) ABSENT: Directors - Wahner
CLAIM Donald Burden Mr. June presented a claim from Mr. and Mrs. Donald Burden,
2726 Cardinal Drive, Costa Mesa.
Claim Rejected On motion by Director Hanson, seconded by Director Johnson,
the claim was considered and rejected. Staff was instructed
to notify the claimant. Motion carried by the following
roll call vote:
SOUTH COAST AIR OUALITY Mr. Mattern presented a letter from the Orange County Sani-
MANAGEMENT DISTRICT - tation Districts requesting support in urging the South Coast
Letter urging delay Air Ouality Management District (SCAQMD) to delay considera-
of consideration of tion of proposed Rules 223 and 1401, pending completion of
Proposed Rules 223 necessary studies to assess their environmental, health
and 1401 and economic effects. Staff had prepared letter to local
representatives supporting this request.
MOTION: On motion by Director Hanson, seconded by Director Green,
authorization of signatures to the letters to Supervisor
Norton Younglove, Chairman SCAOMD, and Supervisor Gaddie
Vasquez, Local Representative, urging delay of consideration
of Proposed Rules 223 and 1401, was approved by the
following roll call vote:
AYES: Directors - Crank,
NOES: Directors - None
ABSENT: Directors - Wahner
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Hanson, Green, Johnson
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AYES: Directors - Crank, Hanson, Green, Johnson
NOES: Directors - None
ABSENT: Directors - Wahner
FAIRGROUND IMPROVEMENT
PROJECT - Sewer Damage -
Mr. Hamers reported that on April 16, 1987 while Southern
Southern Calif. Edison
California Edison Company was working n the
n9 project, one of
their sub - contractors,
MaccO Company, removed guy wires
that were adjacent to the District's
pressure sewer line
causing rupture of the line. Edison Company was notified
and billed for the immediate repair, in the amount of
$13,283.50. Since that time they have verbally counter -
offered to pay one half of the cost, $6,641.75; they intend
to follow up with a letter to this effect. Mr. Hamers
said he would like conceptual approval to accept this offer.
MOTION:
Director Green made a motion, seconded by Director Johnson,
to conceptually approve and accept the offer of $6,641.75
from the Southern California Edison Company. Motion
carried by the following roll call vote:
AYES: Directors - Crank, Hanson, Green, Johnson
NOES: Directors - None
ABSENT: Directors - Wahner
SOUTH COAST AIR OUALITY Mr. Mattern presented a letter from the Orange County Sani-
MANAGEMENT DISTRICT - tation Districts requesting support in urging the South Coast
Letter urging delay Air Ouality Management District (SCAQMD) to delay considera-
of consideration of tion of proposed Rules 223 and 1401, pending completion of
Proposed Rules 223 necessary studies to assess their environmental, health
and 1401 and economic effects. Staff had prepared letter to local
representatives supporting this request.
MOTION: On motion by Director Hanson, seconded by Director Green,
authorization of signatures to the letters to Supervisor
Norton Younglove, Chairman SCAOMD, and Supervisor Gaddie
Vasquez, Local Representative, urging delay of consideration
of Proposed Rules 223 and 1401, was approved by the
following roll call vote:
AYES: Directors - Crank,
NOES: Directors - None
ABSENT: Directors - Wahner
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Hanson, Green, Johnson
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POLICY - Mr. Mattern handed out copies of a ten year old District
conference Expense Policy and the City Policy on Conference Expense and indi-
cated he was proposing to draft a new policy combining the
two.
MOTION: Director Hanson made a motion, seconded by Director Johnson,
approving in concept the combination of the two policies and
directed Mr. Mattern to proceed with the proposed policy for
the District. Motion carried 4 -0.
SANTA ANA HEIGHTS Mr. Havers reported that the City of Newport Beach had
SEWERING NEEDS contacted him to obtain his services to do a study of the
STUDY - City of sewering needs of the Santa Ana Heights area and the feasi-
Newport Beach bility of diverting the flow into Orange County Sanitation
District No. 7 facilities. Discussion following with Mr.
Hamers being directed to prepare a cost estimate and submit
it to the City of Newport Beach and request that they submit
a formal request to the District for this study and to
include reasonable administrative costs.
MOTION: Director Hanson made a motion, seconded by Director Johnson
to approve this proposal in concept and directed Mr. Hamers
to proceed with the arrangements as set forth. Motion
carried 4 -0.
INDEPENDENT SPECIAL Mr. Mattern presented an invoice for membership dues in the
46 STRICTS - Renewal Independent Special District Association in the amount of
Membership S50. Director Hanson made a motion, seconded by Director
Johnson, to approve the membership renewal and to place it
on the August warrant list for payment. Motion carried by
the following roll call vote:
AYES: Directors - Crank, Hanson, Green, Johnson
NOES: Directors - None
ABSENT: Directors - Wahner
WARRANT REPORT Director Hanson made a motion, seconded by Director Johnson,
NO. 86 -16 authorizing the President and Secretary to sign Report No.
87 -1 instructing the City of Costa Mesa to draw a warrant
from the Costa Mesa Sanitary District General Fund in the
amount of S372,250.97. Motion carried by the following
roll call vote:
AYES: Directors - Crank, Hanson, Green, Johnson
NOES: Directors - None
ABSENT: Directors - Wahner
MOTION: Director Johnson made a motion, seconded by Director Hanson
to set August 6, 1987 as the date for the Public Hearing
for Trash Assessment and Sewer User Fees; and August 20,
1987 as the date for the regular adjourned meeting. Staff
was directed to have a warrant list prepared for August 6
® meeting.
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ADJOURNMENT Director Crank declared the meeting adjourned at 8:55 p.m.
to August 6, 1987 at 7:30 p.m. in the First Floor Conference*
Rocco, Costa Mesa City Hall, 77 Fair Drive, Costa Mesa,
California.
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fV e "i ent cretary
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