Minutes - Board - 1987-01-08r
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Call to Order
Roll Call
GUESTS
is MINUTES
December 11, 1986
MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
January 8, 1987
The meeting was called to order by President Wahner at
7:30 p.m.
Present: Directors - Wahner, Crank, Hanson, Green,
Johnson.
Absent: Directors - None
Official Present:. Bruce Mattern, Manager
.Roy June, Attorney
Robert Oman, Finance Director
Rob Hamers, Engineer
Florin Reichle, Assistant Secretary
Mr. and Mrs. Donald Burden, 2726 Cardinal Drive, Costa Mesa,
California 92626.
On motion by Director Hanson, seconded by Director Green,
and carried 5 -0, the minutes of the regular meeting of
December 11, 1986, were approved as distributed and posted.
WRITTEN Mr. Mattern circulated a letter from Ramon Rangle, Orco
COMMUNICATIONS Disposal, thanking the Board for the hams at Christmas
time; and a copy of a Legislative Review Update which
noted that the following two bills died as a result of
the Governor's action: Mechanics Lien Notice, AB 2898
and Water and Sewer Capacity, AB 2908.
CLAIM - Donald Burden Mr. Mattern reported on the sewer stoppage and flooding
that occurred December 26 at 2726 Cardinal Drive, have of
Donald and Pam Burden. The structural damage amounted to
$7,173.64. Repairs have been completed and an invoice is
presented for payment on the warrant list. There is still
approximately $3,500 to $4,000 for content damages and an
unknown amount for other miscellaneous expenses that will
be presented later. He reported that Mr. Hamers is in the
process of contracting with a videotape company to visually
inspect the lines. Also being considered is the possibility
of installing a backflow preventive device or a new manhole
that will tie in directly to the Burden residence. The
solutions are predicated on the results of what the filming
may discover. Mrs. Burden said she has a rough estimate of
• content damages and will present an invoice to Mr. Mattern
when completed. Mr. Burden said his concern was that scone
corrective action be taken so this problem doesn't occur
again.
MOTION: Director Hanson made a motion, seconded by Director Green
to pay the contractor, E and M Construction, 8682 MacKay
Road, Garden Grove, CA 92641, the amount of $7,173.64.
Motion carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green, Johnson.
NOES: Directors - None
ABSENT: Directors - None
REFUNDS Mr. Mattern presented two refund requests front Duffield
Duffield Community Community Trust, 660 West 17th Street, Costa Mesa,
Tn ).st California for the corrected amount of square footage on
two parcels: A.P. 424 - 281 -03, a reduction amounting to
$2,877.70; and on A.P. 424 - 281 -02, a reduction amounting
to a refund of $3,430.
M.OT'ION:
OCCUPANCY REPORT
MOTION:
FINANCIAL REPORT
On motion by Director Crank, seconded by Director Hanson,
the refunds were approved by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green, Johnson.
NOES: Directors - None
ABSENT: Directors - None
Mr. Mattern read the Occupancy Report for January, 1987,
showing the number of occupancies to be the same as last
month; the total number is 20,465 units.
On motion by Director Hanson, seconded by Director Crank,
and carried 5 -0, the Occupancy Report was received and
filed.
On motion by Director Hanson, seconded by Director Johnson,
and carried 5 -0, the Financial Report was approved as sub-
mitted by Mr. Oman.
PFWECT STATUS Mr. Hamers reported there is no change in status on the
REPORT project to Update District Records at the City, the new
Sewer Radio Alarm System, the Santa Ana Sewer Phase I, or
the. Santa Ana - Delphi Channel Sewer Siphon. The design
phase is continuing-on Victoria Street Sewer, Corporation
Yard Pumping Station and the Santa Ana - Delphi Channel
Sewer northerly of Santa Ana Avenue. Construction is
proceeding on the Replacement of Pumping Station Control
Panels, and County Resurfacing of Various Streets. The
pre- construction meeting is scheduled for January 14 on
the Harbor Puffing Station Conversion, with construction
tentatively scheduled to begin in early February.
CALIFORNIA STREET As part of the conversion program of the District's pump -
PUMPING STATION ing stations from wet -dry well to submersible, Mr. Hamers
CONVERSION presented the design proposal for the California Street
Project 1112100 -100 Pumping Station, as follows:
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Project 1112100 - 100 Engineering $ 45/hour
(Continued) Drafting $ 35/hour
Surveying (2 men) $120/hour
Surveying (3 men) $140/hour
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The total design cost including structural engineering if
needed, will not exceed $8,900. This is a maximum figure
and the billing will be only for actual time worked.
MOTION: !
Director Hanson made a motion, seconded by Director Crank,
to approve the proposal to begin design phase on the
California Street Pumping Station Conversion. Notion
carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, green, Johnson.
NOES: Directors - None
ABSENT: Directors - None
WESTSIDE PUMPING
Mr. Hamers presented a proposal to research the possibility
STATION ABANDONMENT
of abandoning as many as seven of the District's westside
Project No. 1112100 -101
pumping stations. The major benefit to the District would
be the long -term energy, maintenance and repair savings
from abandoning the stations plus the existing gravity
lines in Hamilton and Wilson Streets would not have to be
- upsized. This would also benefit Newport Beach and the
Orange County Sanitation Districts. He proposed to ccrn-
plete the study at a cost not to exceed $9,000, at the
proposed hourly rates:
Engineering $45/hour
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Drafting $35/hour
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The billing would be only for the actual time worked.
MOTION:
Director Hanson made a motion, seconded by Director Johnson,
to approve the proposal, not to exceed $9,000. Notion
carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green, Johnson.
NOES: Directors - None
ABSENT: Directors - None
PROPOSED',CHANGE
Mr. June reported that he had checked with the Newport -Mesa
OF ELECTION DATE
School District and several other Special Districts as to
how they were going to vote on the proposed change of elec-
tion date as a result of a new law that was passed in 1986.
The Board, unanimously, directed him to prepare a Resolution
for the next meeting changing the election date to November
of even - numbered years.
•COUNTY AGREEMENT Mr. Mattern presented an agreement with the County for the
Special Maintenance Special Maintenance Program 1986 -87, Contract No. 2. By
Program 1986 -87, this agreement the District would be required to post a
ContractNO. 2 deposit of $1,760 with the County Environmental Management
Agency for the adjusting of approximately eight manholes as
part of the County project.
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for the adjusting of approximately eight manholes as part I
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MOTION: Director Green made a motion, seconded by Director Crank
to authorize signatures to the agreement and to post a
deposit of $1,760 with Orange County EMA. Notion carried
by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green, Johnson.
NOES: Directors - None
ABSENT: Directors - None
VURR M REPORT Director Hanson made a motion, seconded by Director Green,
No. 86 -10 authorizing the President and Secretary to sign Report
No. 86 -10 instructing the City of Costa Mesa to draw a
warrant from the Costa Mesa Sanitary District General Fund
in the amount of $381,516.45. Motion carried by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green, Johnson.
NOES: Directors - None
ABSENT: Directors - None
ADJOURNMENT: President Wahner declared the meeting adjourned to Thursday
February 5, 1987 at 7:30 p.m. in the First Floor Conference
Room, Costa Mesa Civic Center.
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President Secr tart'
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