Minutes - Board - 1986-12-11` MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
December 11, 1986
Call to Order The meeting was called to order by President Wahner at
7:30 p.m.
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Roll Call' Present: Directors - Wahner, Crank, Hanson, Green
Absent: Directors - Johnson
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Official Present: Roy June, Attorney
Robert Oman, Finance Director
Rob Hamers, Engineer
Florine Reichle, Assistant Secretary
MINUTES On motion by Director Hanson, seconded by Director Crank, and
November 13, 1986 carried 4 -0, the minutes of the regular meeting of November 13,
1986, were approved as distributed and posted.
GUESTS: Ron Sheldon, J. P. Kapp and Associates, 15892 Pasadena, Tustin;
Orville Meyers, C.J. Segerstrom & Sons, 3315 Fairview, Costa
Mesa, California.
MOTION Director Green made a motion, seconded by Director Hanson to
approve in concept the proposed abandonment and relocation
of District sewer. Notion carried by the following roll call
vote:
AYES: Directors - .Wahner, Crank, Hanson, Green
NOES: Directors - None
ABSENT: Directors - Johnson
Ms. Reichle circulated the minutes of the Board of Directors
•WRITTEN
COMMUNICATIONS
of Underground Services Alert and a letter fran Southern
California Edison Company, thanking the Board for their support
in receiving the Hydro Relicensing Issue.
QUICLAIM DEED
Mr. Hamers presented a plan showing the proposed abandonment of
Harbor Gateway/
of one portion of sewer plus relocation of another portion on
Filenet
property located at the northeast corner of Harbor Gateway North
and Scenic Avenue. The agreed -upon abandonment and relocation
was a compromise from the original proposal submitted by the
developer's engineer. The current proposal requires a minimum
number of sewer manholes and allows the District easy access
for maintenance. The developer was not required to relocate
the entire public sewer in the street because of the unknown
location of .a future lot line plus the frequency of District
sewers on private property in the general area and also because
of the possible problems in constructing the sewer near the
City's storm drain.
MOTION Director Green made a motion, seconded by Director Hanson to
approve in concept the proposed abandonment and relocation
of District sewer. Notion carried by the following roll call
vote:
AYES: Directors - .Wahner, Crank, Hanson, Green
NOES: Directors - None
ABSENT: Directors - Johnson
REFUNDS: Ms. Reichle presented a request for.refund of Sewer Assessment
Eudora Britt fees in the amount of $6.77 from Eudora Britt, 1010 Wbst 18th ,
Street, Costa Mesa, CA 92627, as her parcel is on a septic
tank and not connected to the sewer.
MOTION: Director Hanson made a motion, seconded by Director Crank to
approve the refund of $6.77 on A.P. #424 - 331 -07. Motion carried
by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green
NOES: Directors - None
ABSENT: Directors - Johnson
ASSESSMENT
Ms. Reichle presented a request from the Costa Mesa Redevelop -
CANCELLATIONS
ment Agency for the cancellation of the trash and sewer
Redevelopment
assessments on the following parcels which are vacant lots:
Agency
AP No. 424 - 221 -10 1986 -87 Sewer - $16.70
AP No. 424 - 221 -16 1986 -87 Sewer - $ 3.48
AP No. 424 - 221 -03 1986 -87 Sewer - $31.99
AP No. 424 - 221 -05 1985 -86 Sewer - $14.50 Trash - $93.67
AP No. 424 - 221 -05 1986 -87 Sewer - $13.38 Trash - $66.94
MOTION:
Director Hanson made a motion, seconded by Director Crank to
approve the cancellations as requested. Motion carried by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green •
NOES: Directors - None
ABSENT: Directors - Johnson
Redevelopment Agency
Ms. Reichle presented a request from the Costa Mesa Redevelop-
ment Agency for the cancellation of sewer assessment on A.P.
No. 424 - 252 -24, which is a vacant lot.
MOTION:
Director Hanson made a motion, seconded by Director Crank to
approve the cancellation as requested. Motion carried by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green
NOES: Directors - None
ABSENT: Directors - Johnson
OCCUPANCY REPORT
Ms. Reichle read the Occupancy Report for December 1986, show-
ing the number of occupancies to be the same as last month;
the total number is 20,465 units.
MOTION:
On motion by Director Hanson, seconded by Director Crank, and
carried 4 -0, the Occupancy Report was received and filed.
FINANCIAL REPORT
on motion by Director Hanson, seconded by Director Crank, and
carried 4 -0, the Financial Report was approved as submitted by
Mr. Oman. 0
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•PROJECT STATUS Mr. Hamers reported there was no change in status on the pro -
REPORT ject to Update District Records at the City and the new Sewer
Radio Alarm System; construction is proceeding on the Replace-
ment of Pumping Station Control Panels; the design phase is
continuing on the Victoria Street Sewer; construction is
proceeding on the County Resurfacing of. Various Streets pro-
j.ect; design phase is continuing on the-Corporation Yard Pumping
Station; design phase has begun on the Santa Ana -Delhi Channel
northerly of Santa Ana Avenue; construction of the Santa Ana -
Delhi Channel Sewer Siphon is completed with the exception of
raising the manholes to grade and reconstruction of the Dis-
trict's access road that was damaged during construction.
CORPORATION YARD Mr. Hamers submitted a request to purchase two submersible
PUMPING STATION pumps for the Corporation Yard Pumping Station at a price not
NO. 1112100 -98 to exceed $5,000, in order to have pumps that conform to the
Pump Purchase other pumping stations.
MOTION: Director Crank made a motion, seconded by Director Green to
approve the purchase of two pumps, not to exceed $5,000, and
authorized Mr. Hamers to purchase them from a single source
vendor for the sake of conformity. Motion carried by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green
.NOES: Directors - None
• ABSENT: Directors - Johnson
HARBOR PUMPING Mr. Hamers requested an additional $110,000 for the construc-
STATION CONVERSION tion of the Harbor Pumping Station Conversion. He stated the
NO. 1112100 -92 reason for the increased project appropriation is due to the
Appropriation Increase complexity of the new design which will relocate the above-
ground access out of the street, a major arterial.
MOTION: Director Hanson made a motion, seconded by Director Crank
to increase the appropriation for the project by $110,000.
Motion carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green
NOES: Directors - None
ABSENT: Directors - Johnson
HARBOR PUMPING Mr. Hamers reported that bids were opened for the construction
STATION CONVERSION of the Harbor Pumping Station Conversion with only one company
NO. 1112100 -92 bidding. He recommended award of the contract to Schuler
Appropriation Increase Engineering Corporation, 201 E. Commercial Street, Anaheim,
California 92801.
MOTION: On motion by Director Hanson, seconded by Director Crank, the
contract was awarded to Schuler Engineering Corporation in the
amount of $278,600. Motion carried by the following roll call
vote
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AYES: Directors - Wahner, Crank, Hanson, Green •
NOES: Directors - None
ABSENT: Directors - Johnson a.
HARBOR PUMPING Mr. Hamers presented a proposal to complete the construction
STATION CONVERSION phase by providing the following services:
NO. 1112100 -92
Construction Phase Engineering 40 hours at $ 45/hour
Drafting 4 hours at $ 35/hour
Inspection 480 hours at $ 30/hour
Surveying 4 hours at $140/hour
MOTION: Director Hanson made a motion, seconded by Director Crank to
approve Mr. Hamers' proposal for services to complete the pro -
ject, not to exceed $16,900. Notion carried by the following
roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green
NOES: Directors' - None
ABSENT: Directors - Johnson
EASEMENT DEED Mr. Hamers submitted an Easement Deed from PSB Realty on their
PSB REALTY property at 1175 Baker Street, Costa Mesa for public utility
sewer easement over the portions as shown in Exhibit "A" of the
Stater Bros. Market document. Director Crank made a motion, seconded by Director
Green, to accept the Deed and Ms. Reichle was directed to
place the Deed on record with the Orange County Recorder. •
Motion carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green
NOES: Directors - None
ABSENT: Directors - Johnson
BOARD COMPENSATION Mr. June reported he had investigated the question posed to
him as to whether or not the allowable compensation for Board
members had been increased and if the allowable number of paid
days per month to Board members on behalf of the District had
been increased. He concluded that the maximum amount of compen-
sation that a Board member may receive is $100 per day and that
the maximum number of days per month in which a director may
render services in six days.
RESOLUTION NO. 86 -446 Director Hanson made a motion, seconded by Director Green that
A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT ESTABLISHING
BOARD COMPENSATION: ESTABLISHING MONTHLY LIMITATION OF DAYS OF
SERVICE FOR THE BOARD AND SETTING FORTH REASONS THEREFOR, be
adopted. Motion carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green
NOES: Directors - None
ABSENT: Directors - Johnson
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*CHANGE IN ELECTION DATE Mr. June presented an analysis of Assembly Bill 2737 which
relates to the change in election date for Board members of the
District. Director Hanson made a motion, seconded by Director
Crank, and carried 4 -0 to table this item to the next meeting
to give staff time to poll some of the other agencies involved
in the proposed change.
QUITCLAIM DEED Mr. Hamers presented a Quitclaim Deed frcm the District to the
Arnell Development Heirs or Devisees of Marianne Whelan, Deceased, represented by
the Arnel Development Company, 950 South Coast Drive, Suite
200, Costa Mesa, CA 92626 relinquishing all right, interest
and title to an easement of land described in Exhibit "A" of.
the Deed.
MOTION: On motion by Director Hanson, seconded by Director Green, the
Quitclaim Deed was approved and Ms. Reichle was instructed to
place the Deed on record with the Orange County Recorder.
Motion carried by the following roll call vote:
CLAIM
Gregory Howell
MOTION:
AYES: Directors - Wahner, Crank, Hanson, Green
NOES: Directors - None
ABSENT: Directors - Johnson
Mr. Hamers presented a claim from Gregory Howell, Popeye's
Galley and Oar House, 1700 Placentia, Costa Mesa, CA 92627,
for reimbursement for a sewer repair which had been damaged
when a sewer main line was installed. The contractor that
did the construction has been out of business for some time
and it appears he has left the area.
Director Hanson made a motion, seconded by Director Green to
pay the claim in the amount of $3,184.95. Motion carried by
the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green
NOES: Directors - None
ABSENT: Directors - Johnson
WARRANT REPORT Director Crank made a motion, seconded by Director Green,
NO. 86 -08 authorizing the President and Secretary to.sign Report No. 86 -08
instructing the City of Costa Mesa to draw a warrant from the
Costa Mesa Sanitary District General Fund in the amount of
$194,402.67. Motion carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green
NOES: Directors - None
ABSENT: Directors - Johnson
WARRANT REPORT Director Crank made a motion, seconded by Director Green,
NO. 86 -09 authorizing the President and Secretary to sign Report No. 86 -09
instructing the City of Costa Mesa to draw a warrant from the
Costa Mesa Sanitary District Facilities Revolving Fund in the
amount of $270. Motion carried by the following roll call vote:
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AYES: Directors - Wahner, Crank, Hanson, Green •
NOES: Directors - None
ABSENT: Directors - Johnson
ADJOURNMENT: president Wahner declared the meeting adjourned at 8:35 p.m.
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