Minutes - Board - 1986-10-09r
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Call to Order
Roll Call
MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
October 9, 1986
The meeting was called to order by President Wahner at
7:30 p.m.
Present: Directors - Wahner, Crank, Hanson,
Green, Johnson
Absent: None
Officials Present: Bruce Mattern, Manager
Roy June, Attorney
Robert Oman, Finance Director
Rob Hamers, Engineer
Florine Reichle, Assistant Secretary
MOTION On motion by Director Crank, seconded by Director Hanson,
and carried 5 -0, the correspondence was received and filed,
and staff was directed to send a letter to the City of
Susanville, stating the District's support in their project.
REFUNDS: Mr. Mattern presented a request for refund of fixture fees
Classic Plumbing from Mr. Bob Jacot who was entitled to a credit for
fixtures in the amount of $180.
MOTION On motion by Director Crank, seconded by Director Green,
the refund of $180 to Classic Plumbing, P. 0. Box 1023,
Garden Grove, California 92640, was approved by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green, Johnson
• NOES: Directors - None
ABSENT: Directors - None
Guest: Lee Johnson, Orange Coast College
MINUTES
On motion by Director Johnson, seconded by Director
September 11, 1986
Green, and carried 5 -0, the minutes of the regular
meeting of September 11, 1986, were approved as dis-
tributed and posted.
WRITTEN
Mr. Mattern presented the following items of communication:
COMMUNICATIONS
a letter from Consolidated Energy Systems, Incorporated, a
cogeneration project development company; minutes of the
Underground Services Alert Board of Directors Meeting; a
letter from the City of Susanville, requesting support for
California Waste Management Board's proposal to operate
the cogeneration plant at Lassen Community College as a
research facility; and a letter from Mladen Buntich, Con -
tractor.
MOTION On motion by Director Crank, seconded by Director Hanson,
and carried 5 -0, the correspondence was received and filed,
and staff was directed to send a letter to the City of
Susanville, stating the District's support in their project.
REFUNDS: Mr. Mattern presented a request for refund of fixture fees
Classic Plumbing from Mr. Bob Jacot who was entitled to a credit for
fixtures in the amount of $180.
MOTION On motion by Director Crank, seconded by Director Green,
the refund of $180 to Classic Plumbing, P. 0. Box 1023,
Garden Grove, California 92640, was approved by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green, Johnson
• NOES: Directors - None
ABSENT: Directors - None
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REFUNDS Mr. Mattern presented a request from the Unitarian Church •
(continued) for refund of a portion of their annexation fees. Close
investigation found that the parcel could be classified
as an island which lowers the Local Agency Formation
Commission Annexation Fees by $125.
MOTION: On motion by Director Hanson, seconded by Director Crank,
the refund of $125 for the Orange Coast Unitarian
Universalist Church, 1259 Victoria Street, Costa Mesa,
California 92627, was approved by the following roll
call vote:
AYES: Directors - Wahner, Crank, Hanson, Green, Johnson
NOES: Directors - None
ABSENT: Directors - None
REPORTS Mr. Mattern read the Occupancy Report for October, 1986
Occupancy showing the number of occupancies to be the same as last
month; the total number is 20,465 units.
MOTION: On motion by Director Hanson, seconded by Director Green,
and carried 5 -0, the Occupancy Report was received and
filed.
Financial On motion by Director Hanson, seconded by Director Green,
and carried 5 -0, the Financial Report for September, 1986 •
was approved as submitted by Mr. Oman.
ANNOUNCEMENT Mr. Lee Johnson, Recycling Program Director for Orange
Recycling Award Coast College announced that OCC had recently won the
National Recycling Coalition, Incorporated Award for
Outstanding Volunteer Recycling for 1986. The Board
congratulated Mr. Johnson on the award and thanked him
for coming to the meeting.
PROTECT STATUS REPORT Mr. Hamers presented the Project Status Report for October:
no change in status on the Update of District Records at
the City or the New Sewer Radio Alarm System; construction
is proceeding on the Replacement of Pimping Station Control
Panels, Rechanneling of Existing Sewer Manholes, and the
County Project Resurfacing of Various Streets; the design
phase is continuing on the Victoria Street Sewer; construc-
ton of the new siphon is nearly completed on the Santa Ana -
Delhi Channel Sewer Siphon.
DEVELOPMENT UPDATE Mr. Hamers reported that 160 units are being proposed in the
redevelopment area for the parcel bounded by 19th Street,
Park Avenue, Anaheim and Plummer Streets.
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•CORPORATION YARD Mr. Hamers presented a proposal to begin the design phase
PUMPING STATION of the Corporation Yard Pumping Station. He said the
Proposal to Begin facility is presently owned by the City of Costa Mesa; it
Design Phase is small and serves only the Corporation Yard, the Fire
Station on Placentia, and the service area restrocros of
the Golf Course. He further stated it was mutually agreed
on by both City and District staffs that it would simplify
matters to have the District accept ownership of the station
subject to the following conditions:
a. The City shows its intent in writing, followed by an
agreement subject to review and execution of both
parties.
b. The City bear the entire cost of administration, design,
construction and inspection, with the project being
ccmpleted by the District and reimbursed by-the City.
c. The City grant an easement or right of way over the
portion of land containing the facility; District staff
to prepare the easement for review and action by the
City.
d. The District to pay for the cost of the project until
completion and then be reimbursed by the City.
e. The District to then assume ownership and maintenance
of the station.
MOTION: Director Hanson made a motion, seconded by Director Crank,
to approve in concept the City's transfer of the Corporation
Yard Pumping Station to the District subject to the named
conditions and to authorize Mr. Hamers to begin the design
phase of the project at the following hourly rates, with a
total cost, including soils engineering if needed, not to
exceed $9,160; billing to be for actual time worked:
Engineering $45/hr
Drafting 35/hr
Surveying (2 -men) 120/hr
Surveying (3--men) 140/hr
Motion carried by the following roll, call vote:
AYES: Directors - Wahner, Crank, Hanson, Green, Johnson
NOES: Directors - None
ABSENT: Directors - None
SANTA ANA -DELHI CHANNEL Mr. Hamers presented a proposal to begin the design phase
SEWER NORTH OF SANTA of the Santa Ana - Delphi Channel Sewer northerly of Santa
ANA AVENUE Ana Avenue. The Orange County Flood Control District is
preparing plans for the improvement of the channel. Similar
to the recent District siphon project on the same channel,
it is desirous to have the District Engineer prepare the
sewer construction plans. Mr. Hamers stated he has met
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SANTA ANA -DELHI CHANNEL with the County's consulting engineer and discussed •
SEWER NORTH OF SANTA ANA location and coordination of the new sewer. Even though
AVENUE (continued) plans are now being prepared, the actual construction
will not begin until the summer of 1989.
MOTION: Director Hanson made a motion, seconded by Director Crank
to approve in concept a District /County agreement whereby
the District will provide sewer improvement plans to the
County for sewer from Santa Ana Avenue to just below
Bristol Street for inclusion in the County's construction
contact with the District reimbursing the County for the
actual construction costs; and authorizing the District
Engineer to begin the design of the sewer improvement
plans from Santa Ana Avenue to just below Bristol Street
at the following hourly rate. The total cost is not to
exceed $8,320 and billing is to be only for actual time
worked:
Engineering $45/hour
Drafting 35/hour
Surveying (2 men) 120/hour
Surveying (3 men) 140/hour
Notion carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green, Johnson
NOES: Directors - None
ABSENT: Directors - None
HARBOR PUMPING Mr. Hamers reported that no bids were received at the
STATION CONVERSION scheduled bid opening on September 30 for the construction
of the Harbor Pumping Station Conversion. However during
No Bids Received the bidding process, two contractors expressed an interest
in bidding the project but were unable to prepare bids
within the time frames designated, but expressed interest
in bidding if the project were to be put out to bid again.
MOTION: Director Crank made a motion, seconded by Director Green,
to readvertise the project. Notion carried by the follow-
ing roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green, Johnson
NOES: Directors - None
ABSENT: Directors - None
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EASEMENT DEED Mr. Hamers submitted an Easement Deed from PSB Realty
Corporation, a California corporation, for public utility
Stater Brothers sewer easement to the Costa Mesa Sanitary District in the
Market - Fairview City of Costa Mesa, County of Orange, State of California,
and Baker Streets as shown on Exhibit "A ", pages 1 and 2 of the Easement
Deed, and as shown on a map filed in the office of the
County Recorder of said County. Director Crank made a •
motion, seconded by Director Green, to accept the Deed,
and staff was instructed to place the Deed on record with
the Orange County Recorder. Notion carried by the following
roll call vote:
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• AYES: Directors - 'Wahner, Crank, Hanson, Green, Johnson
NOES: Directors - None
ABSENT: Directors - None
ANNEXATION NO. 225 Mr. June presented a resolution making application to the
Making Application Local Agency Formation Commission for Annexation No. 225
to the Costa Mesa Sanitary District. He informed the
Board that fees were paid as part of the sewer services
agreement.
Resolution Director Green made a motion, seconded by Director Johnson,
No. 86 -444 that Resolution No. 86 -444, being A RESOLUTION OF THE BOARD
OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE
COUNTY, CALIFORNIA, MAKING APPLICATION TO THE LOCAL AGENCY
FORMATION COMISSION OF ORANGE COUNTY, CALIFORNIA, FOR THE
ANNEXATON OF TERRITORY TO THE DISTRICT, BEING ENGINEER'S
NO. 225, be adopted. Motion was carried by the following
roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green, Johnson
NOES: Directors - None
ABSENT: Directors - None
TRANSFER OF Mr. Oman reported that the transfer of the treasury function
TREASURY FUNCTION of the Costa Mesa Sanitary District from the County of Orange
to the City of Costa Mesa has been completed and is opera-
tional as of this date.
WARRANT REPORT Director Crank made a motion, seconded by Director Hanson,
NO. 86 -05 authorizing the President and Secretary to sign Report No.
86 -05, instructing the City of Costa Mesa to draw a warrant
from the Costa Mesa Sanitary District General Fund in the
amount of $241,461.72. Notion carried by the following
roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green, Johnson
NOES: Directors - None
ABSENT: Directors - None
WARRANT REPORT Director Crank made a motion, seconded by Director Hanson,
NO. 86 -06 authorizing the President and Secretary to sign Report
No. 86 -06, instructing the City of Costa Mesa to draw a
warrant from the Costa Mesa Sanitary District Facilities
Revolving Fund in the amount of $225. Motion carried by
the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green, Johnson
NOES: Directors - None
ABSENT: Directors - None
ADJOURNMENT President Wahner declared the meeting adjourned at 8:05 p.m.
—President Sec etary
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