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Minutes - Board - 1986-08-14N MINUTES OF THE REGULAR MEETING BOARD OF DIRECTORS COSTA MESA SANITARY DISTRICT August 14, 1986 Call to Order The meeting was called to order by Vice President Crank at 7:30 p.m. Roll Call Present: Directors - Crank, Hanson, Green Absent: Directors - Wahner, Johnson Officials Present: Roy June, Attorney Robert Oman, Finance Director Rob Hamers, Engineer . Florine Reichle, Assistant Secretary Guests: Mr. Paul Guzman, 237 East 17th Street, Costa Mesa Mladen Buntich, 9946 Rancho Caballo Drive, Sunland Doug Paletsas, 545 North Church Street, Rialto „,e Bart Hake, 1500 Vivian Lane, Newport Beach MINUTES On motion by Director Green, seconded by Director July 10, 1986 Hanson, the minutes of the regular meeting of July 10, 1986, were approved as distributed and posted. August 7, 1986 On motion by Director Green, seconded by Director Hanson, the minutes of the regular adjourned meet- ing of August 7, 1986, were approved as distributed and posted. WRITTEN Ms. Reichle circulated minutes of the Underground COMMUNICATIONS Services Alert Board of Director's Meeting of July 24, 1986, and a booklet on Waste to Energy Facilities /Decision Makers Guide put out by the National League of Cities. Director Hanson asked Ms. Reichle to purchase a copy for each Director and Mr. Hamers. SEWER SERVICES Mr. Hake spoke as a representative of the church. Orange Coast They are presently using a septic tank and one of Unitarian the conditions of their renovation plan was to • Universalist Church annex to the District. It appears that one of their neighbors is willing to grant them an ease- ment to run a line across their property so they feel they are now in a position to annex. I Orange Coast Mr. Hamers advised them of the procedures and or' Unitarian associated costs. Mr. June recommended that they Universalist Church enter into a sewer services agreement that will (Continued) allow them to begin the project while waiting for the lengthy annexation proceedings. MOTION: On motion by Director Green, seconded by Director Hanson, Mr. June was instructed to prepare a sewer services agreement; Mr. Hake to make formal request to annex and pay the associated fees; with the item to be agended for the September meeting. Motion carried by the following roll call vote: AYES: DIRECTORS - Crank, Hanson, Green NOES: DIRECTORS - None ABSENT: DIRECTORS - Wahner, Johnson REFUND: Ms. Reichle presented a request for refund of Mark Reade connection fees from Mark Reade, 423 Flower Street, Costa Mesa, California 92627. Mr. Reade cancelled his project, so he is requesting a refund of $82.50. Director Hanson made a motion, seconded by Director Green, to approve the refund. Motion carried by the following roll call vote: AYES: DIRECTORS - Crank, Hanson, Green • NOES: DIRECTORS - None ABSENT: DIRECTORS - Wahner, Johnson OCCUPANCY REPORT Ms. Reichle read the Occupancy Report for August 1986 showing there had been neither an increase nor a decrease in the garbage and trash collection count, leaving the total number of occupancies at 20,465 units. On motion by Director Hanson, seconded by Director Green, and carried 3 -0, the Occupancy Report was received and filed. FINANCIAL REPORT On motion by Director Green, seconded by Director Hanson, and carried 3 -0, the Financial Report for July 1986 was approved as submitted by Mr. Oman. PROJECT STATUS Mr. Hamers reported there were no changes in the REPORT projects to Update Records at the City and Sewer Alarm Radio System. The design phase is continuing on the Harbor Pumping Station Relocation and Remodel; construction is proceeding on the Replace- ment of Pumping Station Control Panels; construc- tion is due to begin in August on the Rechannel of Existing Sewer Manholes; construction is completed with the exception of fixing the slurry coating on • the street on the Santa Ana Sewer Phase I project; design phase has begun on the Victoria Street -2- a Project Status Sewer; construction has begun on the County Report Resurfacing of Various Streets; and construction (Continued) of the Santa Ana -Delhi Channel Sewer Siphon will begin in mid - August. SEWAGE SPILL Mr. Hamers reported that on July 28, the contractor Santa Ana -Delhi on the sewer siphon project, during removal of the Channel Sewer Siphon rip -rap from the channel, damaged the existing sewer siphon creating a sewage spill. The break occurred at 9:00 a.m. and the spill was totally controlled at 1:45 p.m. with the volume of dis- charge being approximately 55,000 gallons. The appropriate authorities were notified. SANTA ANA AVENUE Mr. Buntich spoke to the Board and reiterated his SEWER PHASE I position as stated at the last meeting on the difference in quantities used for the project. Since Mr. Buntich could offer no further informa- tion than presented at the July meeting, the Board excused him and said they would advise him of their action. ARRIVAL OF At this point, Director Johnson took his place at DIRECTOR JOHNSON the meeting. • MOTION: After discussion, Director Hanson made a motion, seconded by Director Green, that the District offer Mladen Buntich Construction Company, Inc., the sum of $30,600 for backfill quantities used in excess of the original bid quantities as a final settlement of the matter; that extra work compensation based on unknown or mismarked utility interferences be approved subject to verifying time and materials used; and that the District deny any extra work request for dewatering the site. Motion carried by the following roll call vote: AYES: DIRECTORS - Crank, Hanson, Green, Johnson NOES: DIRECTORS - None ABSENT: DIRECTORS - Wahner Mr. Hamers was instructed to write a letter to Mr. Buntich advising him of the Board's decision and to request that a reply in writing be delivered to the District by September 2, 1986. ORANGE COUNTY Mr. June reported on the status of the modification SANITATION DISTRICT of the Orange.County Sanitation District Connection Modification of Permit. Because projects are nearing a point where is Connection Permit they will be delayed pending a decision on the revisions, he said he would contact the OCSD attorney. -3- t, TREASURY FUNCTION Mr. Oman reported that the City is prepared to + UPDATE take over the Treasury function from the County of Orange per the District contract at the end of August and expects to be operational by the September meeting. LIABILITY INSURANCE Mr. Oman said he is recommending that the Board authorize the purchase of a policy from the CA Special Districts Association Insurance Authority for $1 million, first dollar coverage, no deductible and no SIR with a premium of $27,087. He added that in order to purchase this policy the District must join the CA Special Districts Association at a cost of $960 /year. MOTION: Director Hanson made a motion, seconded by Director Johnson, to authorize the purchase of liability insurance at a premium cost of $27,087 and to join the CA Special Districts Association in the amount of $960 /year. Motion carried by the following roll call vote: AYES: DIRECTORS - Crank, Hanson, Green, Johnson NOES: DIRECTORS - None ABSENT: DIRECTORS - Wahner TRASH CONTRACTOR In accordance with the contract between the • COMPENSATION RATE District and Orco Disposal, Inc., dated April 3, 1974, and as amended August 7, 1974, Section IV "Formula for Compensation Calculation," the calcu- lation was submitted by Mr. Oman to reflect a 3.23 percent increase to $4.78 per occupancy per month, effective July 1, 1986. MOTION: On motion by Direct Green, the rate was call vote: AYES: DIRECTORS NOES: DIRECTORS ABSENT: DIRECTORS or Hanson, seconded by Director approved by the following roll - Crank, Hanson, Green, Johnson - None - Wahner WARRANT REPORT Director Johnson made a motion, seconded by NO. 86 -03 Director Green, authorizing the President and Secretary to sign Report No. 86 -03 instructing the County Auditor to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $256,727.08. Motion carried by the following roll call vote: AYES: DIRECTORS - Crank, Hanson, Green, Johnson NOES: DIRECTORS - None • ABSENT: DIRECTORS - Wahner -4- '_J&'-ORAL COMMUNICATIONS Mr. Oman reported there was a 1.56 percent overrun in the City /District contract, the total amount now being $1,664,795.64. CJ MOTION: Motion was made by Director Hanson, seconded by Director Johnson, to pay the difference in the amount of $25,500.64 for the actual cost incurred by the City. Motion carried by the following roll call vote: AYES: DIRECTORS - Crank, Hanson, Green, Johnson NOES: DIRECTORS - None ABSENT: DIRECTORS - Wahner ADJOURNMENT Vice - President Crank declared the meeting adjourned at 8:50 p.m. to August 21, 1986, at 7:30 p.m. in the First Floor Conference Room, Costa Mesa City Hall, 77 Fair Drive, Costa Mesa, California. President -5- mvnm MM_­M__