Minutes - Board - 1986-04-10s
Call to Order
Roll Call
DIRECTOR GALLACHER
'EXCUSED
MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
April 10, 1986
The meeting was called to order by President
Wahner at 7:30 p.m.
Present: Directors - Wahner, Crank,
Hanson, Green
Absent: Gallacher
Officials Present: Bruce Mattern, Manager
Roy June, Attorney
Robert Oman, Finance Director
Rob Hamers, Engineer
Florine Reichle, Assistant
Secretary
The Board agreed to excuse Director Gallacher
from the Board meetings for an indefinite period
of time because of illness.
MINUTES: On motion by Director Crank, seconded by Director
March 13, 1986 Hanson, and carried 4 -0, the minutes of the regular
meeting of March 13, 1986, were approved as distri-
buted and posted.
WRITTEN Mr. Mattern circulated the following correspondence:
COMMUNICATIONS a letter from the County stating that landfill gate
fees would continue for the fourth consecutive year
at $6 per ton for Fisal Year 1986 -87; a letter from
Mr. June regarding the rights and obligations of
the District to regulate content and quantity of
sewer flow on private property and property of the
District; a report on the Santa Ana Heights Public
Works Improvement Plan.
REFUND Mr. Mattern presented a request for refund of
Dr. Evers trash assessment fees from Dr. John Evers, Sr.,
125 Broadway, Costa Mesa, California 92627, on
A.P. No. 425 - 451 -19, in the amount of $187.35.
MOTION: On motion by Director Crank, seconded by Director
Hanson, the refund was approved by the following
roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green
NOES: Directors - None
• ABSENT: Directors - Gallacher
OCCUPANCY REPORT Mr. Mattern read the Occupancy Report for April
1986 showing there had been neither an increase
nor a decrease in the garbage and trash collection
count leaving the total number of occupancies at
20,465 units.
MOTION: On motion by Director Hanson, seconded by Director
Green, and carried 4 -0, the Occupancy Report was
received and filed.
FINANCIAL REPORT On motion by Director Hanson, seconded by Director
Green, and carried 4 -0, the Financial Report for
March 1986 was approved as submitted by Mr. Oman.
PROJECT STATUS Mr. Hamers reported there were no changes in the
REPORT following projects: Update District Records at
the City, Harbor Boulevard Relief Sewer; Sewer
Alarm Radio System, Airway Avenue Sewer Study.
The design phase has begun on Harbor Pumping
Station Conversion and Rechanneling of Existing
Sewer Manholes. The preconstruction meeting was
held on March 26 on the Santa Ana Sewer Phase I
project, and it is tentatively scheduled to begin
around April 21; final inspection was made on
the Santa Ana -Delhi Channel Sewer and the invoice
is awaited for reimbursement of the District's
• share of construction costs; final inspection was
made on the Santa Ana Avenue Pumping Station and
it is now recommended for acceptance; construction
is proceeding on the Replacement of Pumping Station
Control Panels.
is
DEVELOPMENT UPDATE When discussing future development, the Board
directed staff to write a letter to Orange County
Sanitation Districts concurring with their concern
over current large number of high density projects
within the District and their effect on County
trunk sewers. Mr. Hamers said he would make an
extra effort to apprise developers that the County
Sanitation Districts must be contacted regarding
available capacity.
CHAMBER OF COMMERCE On motion by Director Green, seconded by Director
MEMBERSHIP RENEWAL Crank, membership renewal in the Costa Mesa
Chamber of Commerce was approved and payment of
$200 was authorized, by the following roll call
vote:
AYES: Directors - Wahner, Crank, Green
NOES: Directors - None
ABSTAIN: Directors - Hanson
ABSENT: Directors - Gallacher
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SANTA ANA AVENUE
Mr. Hamers informed the Board that the Santa Ana
PUMPING STATION
Avenue Pumping Station has been satisfactorily
Project Acceptance
completed according to plans and specifications
as constructed by Floyd - Kordick J.V., P. 0. Box
1857, Redlands, California 92373. Mr. Hamers
commented on the high quality of workmanship in
the construction of this station. The Board
directed him to write a letter of appreciation
to the contractor.
MOTION:
Director Hanson made a motion, seconded by Director
Green, to accept the improvements as completed; to
file a Notice of Completion; to authorize payment
of five percent retention 35 days after Notice of
Completion is recorded; to exonerate Labor and
Material Bond and Faithful Performance Bond after
retention is paid; to exonerate ten percent
Guarantee Bond one year after Notice of Completion
is recorded. Motion carried by the following
roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green
NOES: Directors - None
ABSENT: Directors - Gallacher
ROAD ALONG
Mr. Hamers reported that bids were opened on
•ACCESS
NEWPORT BEACH
April 1, 1986, for the Construction of the Access
GOLF COURSE
Road along Newport Beach Golf Course, as follows:
Award of Contract
Wakeham- Baker, Inc. $47,186.00
Husby Construction 48,355.00
Sully- Miller Contracting Company 50,889.90
Anderson Asphalt Paving Company, Inc. 71,820.28
He said the low bidder meets all the requirements
and recommended award of the bid.
MOTION:
On motion by Director Crank, seconded by Director
Hanson, the contract was awarded to Wakeham- Baker,
Inc., 11225 Slater Avenue, Fountain Valley,
California 92708, in the amount of $47,186. Motion
carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green
NOES: Directors - None
ABSENT: Directors - Gallacher
ACCESS ROAD ALONG
Mr. Hamers presented a proposal to provide the
NEWPORT BEACH
necessary engineering services during the con -
GOLF COURSE
struction phase of the project, at the following
Proposal to Complete
rates:
• Construction Phase
Engineering 40 hours at $ 45 /hour
Drafting 4 hours at 35 /hour
Inspection 220 hours at 30 /hour
Surveying 16 hours at 135 /hour
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Access Road These are maximum figures and billing will be only
(Continued) for actual time worked.
MOTION: Director Hanson made a motion, seconded by Director
Crank, to accept and approve the proposal, not to
exceed $10,700. Motion carried by the following
roll call vote.
AYES: Directors - Wahner, Crank, Hanson, Green
NOES: Directors None
ABSENT: Directors - Gallacher
CITY /DISTRICT Mr. June said a draft contract modification has
CONTRACT been sent to the City Attorney and will be for -
MODIFICATION warded to the District office in time for the
second Council meeting in May.
COUNTY RESURFACING Mr. Mattern presented a request from the County
CONTRACT - PROJECT to participate in a portion of their contract
NO. 1112100 -97 to resurface various streets, some within the
Costa Mesa Sanitary District. The District's
Reimbursement portion would be for the raising of the manhole
Agreement frames and covers to grade and for contract
administration and field inspection. If the
final costs exceed the estimated amount of $11,440,
the District agrees to pay the County the differ-
is ence, and if the cost is less, the County agrees
to refund the difference to the District..
MOTION: Director Crank made a motion, seconded by Director
Hanson, to approve a reimbursement agreement with
the County and to authorize a deposit of $11,440
to be sent to the County Environmental Management
Agency. Motion carried by the following roll call
vote:
AYES: Directors - Wahner, Crank, Hanson, Green
NOES: Directors - None
ABSENT: Directors - Gallacher
CITY /DISTRICT Mr. Mattern presented the 1986 -87 City /District
CONTRACT PROPOSAL Contract Proposal to the Board for review and
1986 -87 discussion.
MOTION: On motion by Director Green, seconded by Director
Crank, the City /District Contract for Fiscal Year
1986 -87 was approved in the total amount of
$1,679,030, by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green
NOES: Directors - None
ABSENT: Directors - Gallacher
•
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EASEMENT DEED Mr. Mattern submitted an Easement Deed from Bay
Bay MacArthur MacArthur Tech Partners, c/o Bay Developers,
Tech Partners 19600 Fairchild, #200, Irvine, California 92715,
for easement over a portion of the southerly
20 feet of the easterly 20 feet of Parcel 1 of
Parcel Map No. 80 -393, as shown on the map filed
in Book 155, Pages 11 through 13, of Parcel Maps
in the office of the County Recorder of said
County, located west of Hyland Avenue, south of
MacArthur Boulevard. Director Hanson made a
motion, seconded by Director Crank to accept the
Deed and Ms. Reichle was instructed to place the
Deed on record with the Orange County Recorder.
Motion carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green
NOES: Directors - None
ABSENT: Directors - Gallacher
EASEMENT DEED Mr. Mattern submitted an Easement Deed from
Jackbilt, Inc. Jackbilt, Inc., 3300 West Olive Avenue, Burbank,
California 91505, for a portion of the southerly
20 feet of Parcels 2 and 4 of Parcel Map No.
80 -393, in the City of Costa Mesa, County of Orange,
State of California, as shown on the map filed in
• Book 155, Pages 11 through 13 of Parcel Maps in
the office of the County Recorder of said County,
located west of Hyland Avenue, south of MacArthur
MOTION: Boulevard. Director Hanson made a motion,
seconded by Director Crank, to accept the Deed
and Ms. Reichle was instructed to place the Deed
on record with the Orange County Recorder. Motion
carried by the following roll call vote.
AYES: Directors - Wahner, Crank, Hanson, Green
NOES: Directors - None
ABSENT: Directors - Gallacher
QUITCLAIM DEED Mr. Mattern submitted a Quitclaim Deed from the
Jackbilt, Inc. Costa Mesa Sanitary District to Bay MacArthur Tech
Partners and Jackbilt, Inc., 3300 West Olive
Avenue, Burbank, California 91505, on a portion of
the easterly 20 feet of Parcel 8, and the southerly
20 feet of the easterly 20 feet of Parcel 1 of
Parcel Map No. 80 -393., as shown on the map filed
in.Book 155, Pages 11 through 13. On motion by
MOTION: Director Hanson, seconded by Director Crank, the
Quitclaim Deed was approved and Ms. Reichle
instructed to put said Deed on record with the
Orange County Recorder, by the following roll call
vote.
• AYES: Directors - Wahner, Crank, Hanson, Green
NOES: Directors - None
ABSENT: Directors - Gallacher
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WARRANT REPORT Director Green made a motion, seconded by Director
NO. 85 -23 Hanson, authorizing the President and Secretary
to sign Report No. 85 -23 instructing the County
Auditor to draw a warrant from the Costa Mesa
Sanitary District Facilities Revolving Fund in the
amount of $915. Motion carried by the following
roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green
NOES: Directors - None
ABSENT: Directors - Gallacher
INDEPENDENT SPECIAL An invitation to the Independent Special Districts
DISTRICTS /ORANGE of Orange County Mini Conference was distributed
COUNTY and discussed. On motion by Director Crank,
Mini Conference seconded by Director Green, Director Hanson was
authorized to attend and represent the District
and to pay the $25 for registration and be reim-
bursed for the cost of the registration in the
amount of $25. Motion carried by the following.
roll call vote.
AYES: Directors - Wahner, Crank, Hanson, Green
• NOES: Directors None
ABSENT: Directors - Gallacher
SEWER EASEMENT
Mr. Hamers presented plans prepared by Morse
Pinecreek /Village
Consulting Group showing the proposed sewer ease -
Way
ment for the development of the Costa Mesa
Apartments at Pinecreek and Village Way. He asked
Conceptual Approval
for conceptual approval of the proposed easement
and stated that the Deed will be executed by the
Coast Community College District and presented to
the Board for final acceptance at a later date.
Director Crank made a motion, seconded by Director
Hanson, to approve in concept the sewer easement,
subject to the District's normal requirements.
Motion carried by the following roll call vote.
AYES: Directors - Wahner, Crank, Hanson, Green
NOES: Directors - None
ABSENT: Directors - Gallacher
WARRANT REPORT
Director Green made a motion, seconded by Director
NO. 85 -22
Hanson, authorizing the President and Secretary
to sign Report No. 85 -22 instructing the County
Auditor to draw a warrant from the Costa Mesa
Sanitary District General Fund in the amount of
$172,859.65. Motion carried by the following roll
call vote:
AYES: Directors - Wahner, Crank, Hanson, Green
NOES: Directors - None
•
ABSENT: Directors - Gallacher
WARRANT REPORT Director Green made a motion, seconded by Director
NO. 85 -23 Hanson, authorizing the President and Secretary
to sign Report No. 85 -23 instructing the County
Auditor to draw a warrant from the Costa Mesa
Sanitary District Facilities Revolving Fund in the
amount of $915. Motion carried by the following
roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green
NOES: Directors - None
ABSENT: Directors - Gallacher
INDEPENDENT SPECIAL An invitation to the Independent Special Districts
DISTRICTS /ORANGE of Orange County Mini Conference was distributed
COUNTY and discussed. On motion by Director Crank,
Mini Conference seconded by Director Green, Director Hanson was
authorized to attend and represent the District
and to pay the $25 for registration and be reim-
bursed for the cost of the registration in the
amount of $25. Motion carried by the following.
roll call vote.
AYES: Directors - Wahner, Crank, Hanson, Green
• NOES: Directors None
ABSENT: Directors - Gallacher
•
LI
ADJOURNMENT President Wahner declared the meeting adjourned
at 8:35 p.m.
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