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Minutes - Board - 1986-03-13P Call to Order Roll Call MINUTES OF THE REGULAR MEETING BOARD OF DIRECTORS COSTA MESA SANITARY DISTRICT March 13, 1986 The meeting was called to order by President Wahner at 7:30 p.m. Present: Directors Wahner, Crank, Hanson, Green Absent: Gallacher Officials Present: Bruce Mattern, Manager Roy June, Attorney Robert Oman, Finance-Director Rob Hamers, Engineer Florine Reichle, Assistant Secretary Guest: Lee Johnson, Recycling Program Director, Orange Coast College, 2856 La Salle, Costa Mesa MINUTES: On motion by Director Crank, seconded by Director February 13, 1986 Green, and carried 4 -0, the minutes of the regular meeting of February 13, 1986, were approved as distributed and posted. MINUTES: February 20, 1986 On motion by Director Crank, seconded by Director Green and carried 4 -0, the minutes of the regular adjourned meeting of February 20, 1986, were approved as distributed and posted. WRITTEN Mr. Mattern circulated several items of communica- COMMUNICATIONS tion: a letter from Adelphi Productions announcing their award - winning film, "Choices, a film about disposal of solid waste; a copy of the minutes of the Independent Special Districts Meetings held in January and February; a copy of the minutes of the Underground Services Alert Board of Directors Meeting, February 27, 1986; a flyer on converting tires to energy from Garb Oil and Power Corpora- tion; a copy of the Journal of Resource Manage- ment and Technology on Litter Management; and a letter from Bayly, Martin and Fay which cancels the District's Public Officials Liability Insurance effective March 17, 1986. REFUND: Mr. Mattern presented a request for refund of permit McKeand Mechanical fees from McKeand Mechanical, 1111 Kirkwall Road, Azusa, California, in the amount of $915. Fees should have been waived as the project on Bear Street is connected to the Orange County Sanita- tion District sewer facilities - -not the District's. On motion by Director Crank, seconded by Director Hanson, the refund was approved by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, Green NOES: Directors - None ABSENT: Directors - Gallacher OCCUPANCY REPORT Mr. Mattern read the Occupancy Report for March 1986 showing there had been neither an increase nor decrease in the garbage and trash collection count, leaving the total number of occupancies at 20,465 units. MOTION: On motion by Director Hanson, seconded by Director Green and carried 4 -0, the Occupancy Report was received and filed. FINANCIAL REPORT On motion by Director Hanson, seconded by Director Green and carried 4 -0, the Financial Report for February 1986 was approved as submitted by Mr. Oman CITY /DISTRICT Mr. June said he had just finished preparing the CONTRACT first draft of the City /District contract modifica- MODIFICATION tion and was forwarding the draft to staff for review. PROJECT STATUS Mr. Hamers reported there were no changes in the REPORT following projects: Update District Records at the City, Santa Ana -Delhi Channel Sewer, Harbor Boulevard Relief Sewer, Sewer Alarm Radio System, Airway Avenue Sewer Study. Final inspection is scheduled for the second week of March on the Santa Ana Avenue Pumping Station; the Access Road along Newport Beach Golf Course is out to bid with the opening scheduled for April 1; the design phase for the Harbor Pumping Station has not yet begun; construction is proceeding on the Replace- ment of Pumping Station Control Panels; the Orange County Sanitation District's Engineer has responded favorably to the District's request to include additional manholes in the Rechanneling of Existing Sewer Manholes Project. DEVELOPMENT UPDATE Mr. Hamers reported Automobile Club exp expansion will have Sanitation District District facilities into their lines. -2- on the Southern California ansion. The proposed major • an impact on the Orange County sewer lines rather than since they will tie directly It f d SANTA ANA AVENUE Mr. Hamers reported that the following bids were SEWER PHASE I opened on March 4 on the Santa Ana Avenue Sewer Phase I: Mladen Buntich Construction Company $349,276.20 Peter C. David Company 395,015.00 C. K. Pump & Dewatering Corporation 465,893.00 Sully- Miller Contracting Company 578,415.00 Transfer of Funds He recommended the remaining funds of $188,025 from Project No. 1112100 -85, Flower Street Sewer Phase II, be transferred to this project, No. 1112100 -95, since the construction of the Flower Street Sewer was incorporated into this project, as approved by the Board in their September 1985 Award of Contract meeting. He also recommended award of the contract to the low bidder. MOTION: Motion was made by Director Hanson and seconded by Director Crank to transfer $118,025 from the Flower Street Sewer Phase II account into the Santa Ana Avenue Sewer Phase I account and to award the contract to Mladen Buntich Construction Company, 9946 Rancho Caballo Drive, Sunland, California 91040, in the amount of $349,276.20. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, Green NOES: Directors - None ABSENT: Directors - Gallacher SANTA ANA AVENUE Mr. Hamers presented a proposal to provide the SEWER PHASE I necessary engineering services to complete the construction phase of the Santa Ana Avenue Sewer Proposal to Complete Phase I project. He proposed the following rates: Construction - Engineering Services Engineering 40 hours @ $ 45 /hour Drafting 4 hours @ 35 /hour Inspection 325 hours @ 30 /hour Surveying 16 hours @ 135 /hour The figures are maximum and the billing will be only for the actual time worked. MOTION: Director Hanson made a motion, seconded by Director Green, to accept the proposal not to exceed $13,850. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, Green • NOES: Directors - None ABSENT: Directors - Gallacher -3- PACIFIC SAVINGS BANK Mr. Hamers presented an amendment to an Easement Amendment to Deed which had been executed by the District and Easement Deed Pacific Savings Bank. The purpose of the easement had been left off the document and since it had been recorded, an amendment was necessary to correct the deed and have it recorded. MOTION: On motion by Director Hanson, seconded by Director Green, the amendment to the Easement Deed was approved by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, Green NOES: Directors - None ABSENT: Directors - Gallacher LIABILITY INSURANCE Mr. Mattern presented correspondence from the POOL - ISDOC Independent Special District of Orange County in which they informed the District that the California Special Districts is attempting to establish an Insurance Liability Pool for Independent Special Districts. There is no guarantee of success, but in order to participate, a joint powers agreement must be entered into and a $100 non - refundable fee paid at the time the Underwriters Questionnaire is submitted. Based upon the insurance needs of the District, staff recommendation was to pursue this joint venture and submit the necessary papers to see if the • District can qualify under the joint powers agreement. Director Hanson made a motion, seconded by Director Crank, authorizing staff to proceed with the filing of the application and approval of the payment of the $100 non - refundable fee required when the Underwriter's Questionnaire is submitted. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, Green NOES: Directors - None ABSENT: Directors - Gallacher WARRANT REPORT Director Crank made a motion, seconded by Director NO. 85 -21 Green, authorizing the President and Secretary to sign Report No. 85 -21 instructing the County Auditor to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $210,732.51. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, Green NOES: Directors - None ABSENT: Directors - Gallacher -4- I • 0 CALIFORNIA RESOURCE Mr. Mattern introduced Mr. Lee Johnson, Recycling RECOVERY ASSOCIATION Program Director, Orange Coast College. He spoke CONFERENCE on the 1986 California Resource Recovery Associa- tion Conference to be held June 8 through 10 at the Registry Hotel in Irvine. He discussed the program and speakers and encouraged attendance at the conference. ORANGE COAST COLLEGE Mr. Johnson also spoke on the Orange Coast College RECYCLING PROGRAM Recycling Program and the depressed state of the recycled materials market which is having,a pro - found effect on the program. The college operates a multi - material drop -off center. All materials that can be diverted from landfill are accepted, although not everything that is accepted has a profit potential. Recently, the market value of newspapers and aluminum cans has dropped signifi- cantly enough to endanger the continuance of the program. The program is now running approximately $7,000 in the red, and if it is to continue, bail- out money will be needed. He suggested that it be given in the form of a service fee rather than a donation by those who are supportive of continu- ance of the program. President Wahner thanked Mr. Johnson and asked staff to do some research and present some figures to the Board. ADJOURNMENT: President Wahner declared the meeting adjourned at 8:30 p.m. W ( �L I � - Q-"2 r LrZ resident Secretary -5-