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Minutes - Board - 1985-11-146. MINUTES OF THE REGULAR MEETING BOARD OF DIRECTORS COSTA MESA SANITARY DISTRICT November 14, 1985 Call to Order The meeting was called to order by President Wahner at 7:30 p.m. Roll Call Present: Directors - Wahner, Crank, Hanson, Green,-- Gallacher Absent: None Officials Present: Bruce Mattern, Manager Roy June, Attorney Robert Oman, Finance Director Rob Hamers, Engineer Florine Reichle, Assistant Secretary MINUTES: On motion by Director Green, seconded by.Director October 10, 1985 Gallacher, and unanimously carried, the minutes of the regular meeting of October 10, 1985, were approved as distributed and posted. WRITTEN Mr. Mattern presented an invitation to the ISDOC COMMUNICATIONS Annual Banquet to be held November 21, 1985; a claim against many governmental agencies including the Costa Mesa Sanitary District, filed by 53 homeowners in the North Costa Mesa area; copy of Comprehensive Plan for Management of Non - Hazardous Waste in California; and a copy of the minutes of the Underground Services Alert Board of Directors meeting of September 26, 1985. RATIFICATION OF Mr. Mattern requested ratification of the increase ATTORNEY'S INCREASE in the retainer for Mr. June, as approved in the 1985 -86 budget. The County has requested a sepa- rate action showing Board approval. MOTION: On motion by Director Hanson, seconded by Director Crank, and unanimously carried, the increase in the monthly retainer of Mr. June to $950 per month was approved, effective July 1, 1985. REPORTS: Mr. Mattern presented a request from Eudora Britt, Refund Request 1010 W. 18th Street, Costa Mesa, California 92627, Eudora Britt for refund of Sewer Assessment Fees in the amount • of $6.60 on A.P. 424 - 331 -07. This parcel is con- nected to a septic tank and does not use the sewer. REPORTS: (Cont'd) MOTION: On motion by Director Crank, seconded by Director Hanson, the refund was approved by the following roll call vote: AYES: DIRECTORS - Wahner, Crank, Hanson, Green, Gallacher NOES: DIRECTORS - None ABSENT: DIRECTORS - None Patrick Mooney Mr. Mattern presented a request from Patrick Mooney, 1631 Irvine, #F, Costa Mesa, California 92627, for refund of Trash Assessment Fees of $62.45 on A.P. No. 930 - 404 -06. The exemption form was received before the established deadline. MOTION: On motion by Director Crank, seconded by Director Gallacher, the request for refund was approved by the following roll call vote: AYES: DIRECTORS - Wahner, Crank, Hanson, Green, Gallacher NOES: DIRECTORS - None ABSENT: DIRECTORS - None Elmer Nelson Mr. Mattern presented a request from Elmer Nelson, • 3107 Ginger Avenue, Costa Mesa, California 92626, for refund of Trash Assessment Fees of $156.12. Mr. Nelson has private dumpster services but did not file for exemption by the established deadline of June 30. MOTION: On motion by Director Gallacher, seconded by Direc- tor Crank, the request for refund was denied by the following roll call vote: AYES: DIRECTORS - Wahner, Crank, Hanson, Green, Gallacher NOES: DIRECTORS - None ABSENT: DIRECTORS - None Dom Cacio Mr. Mattern presented a request from Dom Cacio, 621 West 19th Street, Costa Mesa, California 92627, for refund of fixture connection fees in the amount of $75. MOTION: On motion by Director Hanson, seconded by Director Crank, the request for refund of fixture connection fees was approved by the following roll call vote: AYES: DIRECTORS - Wahner, Crank, Hanson, Green, Gallacher • NOES: DIRECTORS - None ABSENT: DIRECTORS - None - 2 - ASSESSMENT Mr. Mattern presented a request from the City of CANCELLATIONS: Costa Mesa, P. 0. Box 1200, Costa Mesa, California 92628 -1200, to cancel sewer and trash assessment City of Costa Mesa fees totaling $69.04 on A.P. No. 426 - 263 -21, a vacant strip of land. MOTION: On motion by Director Crank, seconded by Director Gallacher, the request for cancellation was approved by the following roll call vote: AYES: DIRECTORS - Wahner, Crank, Hanson, Green, Gallacher NOES: DIRECTORS - None ABSENT: DIRECTORS - None Estate of Mr. Mattern presented a request from the estate of Douglas Ward Douglas Ward, 289 Lilac Lane, Costa Mesa, California 92627, to cancel trash assessment fees totaling $249.80; private trash service is provided. MOTION: On motion by Director Hanson, seconded by Director Crank, the request for cancellation was approved by the following roll call vote: AYES: DIRECTORS - Wahner, Crank, Hanson, Green, Gallacher NOES: DIRECTORS - None ABSENT: DIRECTORS - None John Evers Mr. Mattern presented a request from Dr. John Evers, 125 Broaday, Costa Mesa, California 92627, to cancel trash assessment fees on A.P. No. 425 - 451 -19. This parcel was incorrectly coded as a commercial prop- erty and fees should,be deleted. MOTION: On motion by Director Hanson, seconded by Director Green, the request for cancellation was approved by the following roll call vote: AYES: DIRECTORS - Wahner, Crank, Hanson, Green, Gallacher NOES: DIRECTORS - None ABSENT: DIRECTORS - None Margaret Peterman Mr. Mattern presented a request from Margaret Peterman, 3002 Killybrooke Lane, Costa Mesa, California 92626, to cancel trash and sewer assess- ment fees on A.P. No. 426 - 263 -21; parcel is a vacant • strip of land. - 3 - REPORTS: (Cont'd) MOTION: On motion by Director Hanson, seconded by Director Crank, the request for cancellation was approved by the following roll call vote. AYES: DIRECTORS - Wahner, Crank, Hanson, Green, Gallacher NOES: DIRECTORS - None ABSENT: DIRECTORS - None Costa Mesa Redevel- Mr. Mattern presented a request from the Redevel- opment Agency /Costa opment Agency and the Costa Mesa Family Village to Meaa Family Village delete sewer and trash assessment fees on A.P. No. 422 - 262 -26 in the amount of 69.05, and to reduce the trash and sewer assessment fees on A.P. No. 422 - 271 -25 from $522 to $261; the parcel was double charged. MOTION: On motion by Director Gallacher, seconded by Director Crank, the requests were approved by the following roll call vote: - 4 - AYES: DIRECTORS - Wahner, Crank, Hanson, Green, Gallacher NOES: DIRECTORS - None ABSENT: DIRECTORS - None OCCUPANCY REPORT Mr. Mattern read the Occupancy Report for November • 1985 showing there had been neither an increase nor decrease in the garbage and trash collection count, leaving the total number of occupancies at 20,465 units. MOTION: On motion by Director Crank, seconded by Director Gallacher, and unanimously carried, the Occupancy Report for November 1985 was received and filed. FINANCIAL REPORT On motion by Director Hanson, seconded by Director Crank, and unanimously carried, the Financial Report for October 1985 was approved as submitted by Mr. Oman. PROJECT STATUS Mr. Hamers reported the project to update District REPORT Records at the City is continuing; construction is completed on the Santa Ana -Delhi Channel Sewer and cost breakdown and reimbursement request are expected; construction is underway on the Santa Ana Avenue Pumping Station; no change in status of the Harbor Boulevard Relief Sewer; letters and copies of the Airway Study have been sent to the owners and tenants responsible for the excessive discharge, responses have been received from two of the three owners; the project to update District Standard • - 4 - PROJECT STATUS Plans and Specifications is nearly completed; design REPORT (Cont'd) phase is continuing on Access road along Newport Beach Golf Course; design phase is continuing on the Santa Ana Avenue Sewer Phase I. PROJECT 1112100 -93 Mr. Hamers presented a proposal for replacement of Replacement of Pumping Station Control Panels. Pumping Station Control Panels MOTION: Director Hanson made a motion, seconded by Director Crank, to authorize Mr. Hamers to negotiate directly with an Essco representative, as a single source vendor for reasons of conformity, to purchase 15 bubbler type control panels and appurtenant equip- ment to meet the District's pumping station criteria, for a total price not to exceed $65,000. Motion carried by the following roll call vote: AYES: DIRECTORS - Wahner, Crank, Hanson, Green, NOES: DIRECTORS - Gallacher ABSENT: DIRECTORS - None Installation Director "Hanson made a motion, seconded by Director Contract Green, to authorize Mr. Hamers to negotiate a con- tract with Eppers Electric, 2919 Peppertree Lane, • Costa Mesa, California 92626, to install 15 control panels and appurtenant equipment for a total cost not to exceed $4,950. Motion carried by the follow - ing roll call vote: AYES: DIRECTORS - Wahner, Crank, Hanson, Green, Gallacher NOES: DIRECTORS - None ABSENT: DIRECTORS - None ANNEXATION Mr. June informed the Board that the Local Agency NO. 218 Formation Commission had authorized the District to.annex the property described in Annexation No. 218 without notice of public hearing by the Board, and without election, since it is an-annexation requested by 100 percent of the owners of the real property being annexed. An Environmental Impact Report on said property has been completed by the City of Costa Mesa as the Lead Agency, pursuant to the California Environmental Quality Act of 1970. Resolution Director Green made a motion, seconded by Director No. 85 -196A Gallacher, that Resolution No. 85- 196 -A, being A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, DECLARING AND ORDERING CERTAIN TERRITORY ANNEXED • TO THE COSTA MESA SANITARY DISTRICT WITHOUT HEAR- ING OR ELECTION AND ESTABLISHING AND ASSIGNING TAX CODE AREA FOR ANNEXATION NO. 218, be adopted. - 5 - Resolution Motion carried by the following roll call vote: No. 85 -196A AYES: DIRECTORS - Wahner, Crank, Green, Gallacher NOES: DIRECTORS - Hanson ABSENT: DIRECTORS - None ANNEXATION Mr. June informed the Board that the Local Agency NO. 220 Formation Commission had authorized the District to annex the property described in Annexation No. 220 without notice of public hearing by the Board, and without election, since it is an annexation requested by 100 percent of the owners of the real property being annexed. The proposed annexation was found to be Categorically Exempt from the California Environmental Quality Act pursuant to California Administrative Code Section 15119, Class 19, by the City of Costa Mesa as the Lead Agency, pursuant to the California Environmental Quality Act of 1970. Resolution Director Gallacher made a motion, seconded by Direc- No. 85 -197A for Hanson, that Resolution No. 85- 197 -A, being A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, DECLARING AND ORDERING CERTAIN TERRITORY ANNEXED TO THE COSTA MESA SANITARY DISTRICT WITHOUT HEARING OR ELECTION AND ESTABLISHING AND ASSIGNING TAX CODE • AREA FOR ANNEXATION NO. 220, be adopted. Motion carried by the following roll call vote: AYES: DIRECTORS - Wahner, Crank, Hanson, Green, Gallacher NOES: DIRECTORS - None ABSENT: DIRECTORS - None ANNEXATION Mr. June informed the Board that the Local Agency NO. 221 Formation Commission had authorized the District to annex the property described in Annexation No. 221 without notice of public hearing by the Board, and without election, since it is an annexation requested by 100 percent of the owners of the real property being annexed. The proposed annexation was found to be Categorically Exempt from the California Environmental Quality Act pursuant to California Administrative Code Section 15119, Class 19, by the City of Costa Mesa as the Lead Agency, pursuant to the California Environmental Quality Act of 1970. Resolution Director Hanson made a motion, seconded by Director No. 85 -198A Green, that Resolution No. 85- 198 -A, being A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA • MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, DECLARING AND ORDERING'CERTAIN TERRITORY ANNEXED - 6 - Resolution TO THE COSTA MESA SANITARY DISTRICT WITHOUT HEARING No. 85 -198A OR ELECTION AND ESTABLISHING AND ASSIGNING TAX CODE (Cont'd) AREA FOR ANNEXATION NO. 221, be adopted. Motion carried by the following roll call vote: AYES: DIRECTORS - Wahner, Crank, Hanson, Green, Gallacher NOES: DIRECTORS - None ABSENT: DIRECTORS - None ANNEXATION Mr. June informed the Board that the Local Agency NO. 223 Formation Commission had authorized the District to annex the property described in Annexation No. 223 without notice of public hearing by the Board, and without election, since it is an annexation. requested by 100 percent of the owners of the real property being annexed. The proposed annexation was found to be Categorically Exempt from the California Environmental Quality Act pursuant to California Administrative Code Section 15119, Class 19, by the City of Costa Mesa as the Lead Agency, pursuant to the California Environmental Quality Act of 1970. Resolution Director Gallacher made a motion, seconded by Direc- • No. 85 -199A for Hanson, that Resolution No. 85- 199 -A, being A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, DECLARING AND ORDERING CERTAIN TERRITORY ANNEXED TO THE COSTA MESA SANITARY DISTRICT WITHOUT HEARING OR ELECTION AND ESTABLISHING AND ASSIGNING TAX CODE AREA FOR ANNEXATION NO. 223, be adopted. Motion carried by the following roll call vote: AYES: DIRECTORS - Wahner, Crank, Hanson, Green, Gallacher NOES: DIRECTORS - None ABSENT: DIRECTORS - None DISTRICT TREASURY Mr. Oman presented a cost estimate for provision FUNCTION of complete treasury services by the City. He said that if the Board desired to have the City proceed with transferring its treasury function from the County to the City, a formal contract to that effect would have to be prepared for the approval of both parties. MOTION: On motion by Director Hanson, seconded by Director Green, and unanimously carried, staff was authorized to proceed with the preparatory paperwork to amend the contract after obtaining City approval and • bring it back for presentation at the December meeting. - 7 - CA SPECIAL DISTRICTS Mr. Mattern presented an invoice in the amount of ASSOCIATION $440 for membership renewal in the CA Special Membership Renewal Districts Association. Discussion followed as to the merits of remaining in the association. MOTION: Director Hanson made a motion, seconded by Director Gallacher, to renew the District's membership in the association. Approval was denied by the follow- ing roll call vote: AYES: DIRECTORS - Hanson, Gallacher NOES: DIRECTORS - Wahner, Crank, Green ABSENT: DIRECTORS - None WARRANT REPORT Director Hanson made a motion, seconded by Director NO. 85 -11 Green, authorizing the President and Secretary to sign Report No. 85 -11 instructing the County Auditor to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $216,494.28. Motion carried by the following roll call vote: AYES: DIRECTORS - Wahner, Crank, Hanson, Green, Gallacher NOES: DIRECTORS - None ABSENT: DIRECTORS - None WARRANT REPORT Director Hanson made a motion, seconded by Director • NO. 85 -12 Green, authorizing the President and Secretary to sign Report No. 85 -12 instructing the County Auditor to draw a warrant from the Costa Mesa Sanitary District No. 7 Trunk Sewer Fund in the amount of $7,459.40. Motion carried by the follow- ing roll call vote: AYES: NOES: ABSENT: ADJOURNMENT: Preside at 8:45 DIRECTORS DIRECTORS DIRECTORS nt Wahner d p.m. - Wahner, Crank, Hanson, Green, Gallacher - None - None eclared the meeting adjourned r President Sec etary •