Minutes - Board - 1985-09-12r
MINUTES OF
BOARD
COSTA MESA
THE REGULAR MEETING
OF DIRECTORS
SANITARY DISTRICT
September 12-,_ 1985
Call to Order The meeting was called to order by President
Wahner at 7:30 p.m.
Roll Call Present: Directors - Wahne.r, Crank,
Hanson, Gallacher
Absent: Directors - Green
Officials Present: Bruce Mattern,- Manager
Robert Oman, Finance Director
Roy June, Att -orney
Rob Hamers, Engineer
Florine Reichle; Assistant
Secretary
MINUTES: On motion by Director Crank, seconded by Director
August 6, 1985 Hanson, and unanimously carried, the minutes.of the
special meeting of 'August 6, 1985, were approved
• as distributed and posted.
MINUTES: On motion by Director Crank, seconded by Director
.August 8, 1985 Hanson, and unanimously carried, the minutes of the
regular meeting of August 8, 1985, were approved
as distributed and posted.
MINUTES: On motion by Director Crank, seconded by Director
August 20, 1985 Hanson, and unanimously carried, the minutes of the
adjourned meeting of August 20,.1985,,were approved
as distributed and posted.
MINUTES CORRECTION: On motion by Director Crank, seconded by Director
June 13, 1985 Hanson, and unanimously carried, the minutes of
the June 13, 1985, meeting were changed to correctly,
show the total amount appropriated for the Airway
Study to be $5,500 instead of $5,000.
WRITTEN Mr. Mattern circulated a copy of the minutes of the
COMMUNICATIONS: Underground Services Alert Board of Director's
Meeting along with their letter indicating a change
Underground in their dues schedule to $70 /year effective
Services Alert January 1, 1986, and payable when membership
renewal is due.
Assemblyman Mr. Mattern circulated a letter from Assemblyman
Frizzelle Frizzelle congratulating the Board on their member-
ship in the Costa Mesa Chamber of Commerce.
Manhole Mr. Mattern circulated a letter from Tom Dawes,
Rehabilitation Orange County Sanitation Districts, regarding the
Program Rehabilitation of Manholes Adjacent to District
Facilities Program. He indicated they considered
8 manholes eligible for reimbursement instead of
the 20 submitted by Mr. Hamers. They also said
they would be willing to meet with Mr. Hamers in
the field to discuss the condition of the other
manholes. Mr. Hamers was directed to contact
Mr. Dawes to arrange a meeting.
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OCCUPANCY REPORT
Mr. Mattern read the Occupancy Report showing a
decrease of 156 units caused by the permanent
exemption of 134 units and the certified exemption
of another 22 units at the request of the property
owners. The new total number of occupancies for
which there is garbage and trash collection is
20,465 units as of September 1, 1985.
MOTION:
On motion by Director Hanson, seconded by Director
Gallacher, and unanimously carried, the Occupancy
Report was received and filed.
FINANCIAL REPORT
On motion by Director Hanson, seconded by Director
Crank, and unanimously carried, the Financial
Report for August 1985 was approved as submitted
by Mr. Oman.
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PROJECT STATUS
Mr. Hamers reported the project to Update District
REPORT
Records at the City is continuing; construction is
completed on the Santa Ana -Delhi Channel Sewer and
cost breakdown and reimbursement request should be
submitted at any time; preconstruction meeting was
held on the Santa Ana Avenue Pumping Station and
construction has begun; the Orange County Sanitation
Districts have agreed to participate in the cost
of the Harbor Boulevard Relief Sewer in Adams
Avenue by constructing a portion of their line
thereby reducing a portion of the District's pro-
posed sewer. The project will be delayed until
the OCSD trunk sewer is constructed in Watson
Avenue, a full report is pending when the details
are finalized.
DEVELOPMENT UPDATE
Mr. Hamers reported on the Redevelopment Area
Nos. 2 and 3 in the vicinity of 19th and Harbor.
He said there appeared to be no probable effect
on the trash collection but that there could be
significant effect on the sewer system because of
the high density proposed. He further stated
that he noted on the EIR that developers should
probably be prepared to participate in the upsizing
of the sewer capacity if they build to a point
where it affects the sewer lines. •
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FLOWER STREET Mr.'Hamers reported that two bids were received
SEWER PHASE II on September 3 for the Construction of the Flower
Street Sewer Phase II project. Both bids exceeded
the project appropriation limit. He recommended
that the bids be rejected.
MOTION: On motion by Director Hanson, seconded by Director
Gallacher, the bids on the Construction of the
Flower Street Sewer Phase II were rejected. Motion
carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Gallacher
NOES: Directors - None
ABSENT: Directors - Green
SANTA ANA AVENUE Mr. Hamers presented a proposal to begin the design
SEWER PHASE I phase of the Santa Ana Avenue Sewer Phase I in
Proposal to Design Santa Ana Avenue from Flower Street to 18th Street
at the following hourly rates:
Engineering - $ 45 /hour
Drafting - 35 /hour
Surveying - 130 /hour
The total design cost including soils engineering
and aerial topography will not exceed $13,940.
• MOTION: Director Hanson made a motion, seconded by Director
Crank, to approve the proposal to design Santa Ana
Avenue Sewer Phase I, the total cost not to exceed
$13,940 and with the understanding that the billing
be for actual time worked. Motion carried by the
following roll call vote:
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AYES: Directors - Wahner, Crank, Hanson, Gallacher
NOES: Directors - None
ABSENT: Directors - Green
ACCESS ROAD ALONG
Mr. Hamers presented a proposal to begin the design
NEWPORT BEACH GOLF
of the access road along Newport Beach Golf Course,
COURSE - Proposal
a 15- foot -wide access road in the golf course along
to Design
the westerly side of the flood control channel
from Orchard Drive to the northerly terminus of the
course. The paved road is necessary to provide
access to the District's sewer siphon located at
the northerly end of the course. The proposed
rates are:
Engineering - $ 45 /hour
Drafting - 35 /hour
Surveying - 130 /hour
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The total design cost including soils engineering
and aerial topography is not to exceed $10,820,
and the billing will be only for the actual time
worked.
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MOTION: Director
Crank to
road, no
AYES:
NOES:
ABSENT:
Hanson made
approve the
t to exceed
Directors -
Directors -
Directors -
a motion, seconded by Director
proposal to design the access
$10,820. 6
Wahner, Crank, Hanson, Gallacher
None
Green
Annexation Mr. June informed the Board that the Local Agency
No. 216 Formation Commission had authorized the District to
annex the property described in Annexation No. 216
without notice of public hearing by the Board and
without election, since it is an annexation
requested by 100 percent of the owners of the real
property being annexed. The proposed annexation
was found to be Categorically Exempt from the
California Environmental Quality Act pursuant to
California Administrative Code Section 15119,
Class 19, by the City of Costa Mesa as the lead
agency, pursuant to the California Environmental
Quality Act of 1970.
Resolution Director Hanson made a motion, seconded by
No. 85 -194 -A Director Crank, that Resolution No. 85 -194 -A being
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
COSTA MESA SANITARY DISTRICT, ORANGE COUNTY,
CALIFORNIA, DECLARING AND ORDERING CERTAIN TERRI-
TORY ANNEXED TO THE COSTA MESA SANITARY DISTRICT 0
WITHOUT HEARING OR ELECTION AND ESTABLISHING AND
ASSIGNING TAX CODE AREA FOR ANNEXATION NO. 216
be adopted. Motion was carried by the following
roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Gallacher
NOES: Directors - None
ABSENT: Directors - Green
Annexation Mr. June informed the Board that the Local Agency
No. 217 Formation Commission had authorized the District to
annex the property described in Annexation No. 217
without notice of public hearing by the Board and
without election, since it is an annexation
requested by 100 percent of the owners of the real
property being annexed. An Environmental Impact
Report on said property has been completed by the
City of Costa Mesa as the lead agency, pursuant to
the California Environmental Quality Act of 1970.
Resolution Director Hanson made a motion, seconded by
No. 85 -195 -A Director Gallcher, that Resolution No. 85 -195 -A
being A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY,
CALIFORNIA, DECLARING AND ORDERING CERTAIN TERRI- •
TORY ANNEXED TO THE COSTA MESA SANITARY DISTRICT
WITHOUT HEARING OR ELECTION AND ESTABLISHING AND
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Resolution
No. 85 -195 -A
(Continued)
ASSIGNING TAX CODE
be adopted. Motion
roll call vote:
AYES: Directors
NOES: Directors
ABSENT: Directors
AREA FOR ANNEXATION NO. 217
was carried by the following
- Wahner, Crank, Hanson, Gallacher
- None
- Green
INDEPENDENT SPECIAL Director Hanson reported on the value to the
DISTRICTS MEMBERSHIP District of belonging to the Independent Special
RENEWAL Districts Association. He cited some past legis-
lative issues to which we were alerted and provided
information on the impact the legislation would
have on special districts.
MOTION: Director Crank made a motion, seconded by Director
Hanson, to approve the renewal of membership in the
Independent Special Districts Association in the
amount of $25. Motion carried by the following
roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Gallacher
NOES: Directors - None
ABSENT: Directors - Green
SANTA ANA HEIGHTS Mr. Mattern said a letter had been received from
DETACHMENT REQUEST the City of Newport Beach in which they stated
they are considering annexation of the Santa Ana
Heights area east of Irvine Boulevard, south.of
Bristol Street, and north of Mesa Drive, all of
which lies within the Costa Mesa Sanitary District.
Their request was for an expression of attitude by
the Board on the detachment of this area should
they decide to annex.
The Board discussed their concerns regarding trash
collection and sewer services. The District
retains services of an outside contractor and if
the District were to detach the area, under appli-
cable laws and regulations the trash contractor
can continue serving the annexed area for the
remainder of this contractor with the District
unless he voluntarily chooses to terminate the
contract or the contract is terminated by the
District due to cause. The contractor has notified
the City of Newport Beach in writing of his inten-
tion to continue serving the area. Regarding sewer
services, the Board approved the following
conditions:
a. The City of
maintenance
within the
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Newport Beach is to assume
and operation of all sewer lines
Santa Ana Heights area.
Santa Ana Heights b. The City of Newport Beach is to fund and con- '
Detachment Request struct all transmission facilities needed to
(Continued) convey liquid waste to either Irvine Ranch
Water District or Newport Beach owned
facilities; or
C. The City of Newport Beach is to fund and con-
struct all needed and /or upgrade District
transmission lines and facilities capable of
handling increased discharge from the Santa
Ana Heights area.
MOTION: Director Hanson made a motion, seconded by
Director Crank, directing staff to send a letter
to the City of Newport Beach supporting the con-
cept of annexation to Newport Beach and detachment
from the District subject to the concerns as
stated above. Motion carried by the following
roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Gallacher
NOES: Directors - None
ABSENT: Directors - Green
BAYVIEW SCHOOL Mr. Hamers discussed the request from J. M. Peters
SITE - DETACHMENT Company, owners of the Bayview School site, for
detachment from the Costa Mesa Sanitary District. •
RESOLUTION Director Crank made a motion, seconded by Director
NO. 85 -436 Gallacher, that Resolution No. 85 -436, being A
RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA
MOTION MESA SANITARY DISTRICT CONSENTING TO THE DETACH-
MENT OF CERTAIN TERRITORY KNOWN AS THE BAYVIEW
SCHOOL SITE; CONSENTING TO THE TRANSFER OF THE
PROPERTY TAX, IF ANY, TO THE IRVINE RANCH WATER
DISTRICT AND EXPRESSING REASONS THEREFOR, be
adopted. Motion was carried by the following roll
call vote:
AYES: Directors - Wahner, Crank, Hanson, Gallacher
NOES: Directors - None
ABSENT: Directors - Green
TRANSFER TREASURY Mr. Oman said he was not prepared to present the
FUNCTION preliminary figures at this time and asked to have
the report tabled to the October 10 meeting.
MOTION: Director Hanson made a motion, seconded by Director
Crank, and unanimously carried, to table this
report to the October 10 meeting.
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AIRWAY STUDY At the April 11, 1985, meeting of the Board,
Mr. Hamers was authorized to undertake a study of
the Airway Avenue sewer to determine the causes of
the excessive discharge and the improvements
necessary to relieve the overload and bring the
system into a safe operating stage. He distributed
copies of this report at the August meeting.
He made the following recommendations: 1) Notify
the three property owners who are in violation of
District Ordinance No. 19 and bill them according
to the monthly charges as outlined. 2) Continue
to monitor the sewer line in Kalmus Drive to assure
it never reaches an overloaded state. As an option
the District could consider allowing the three
businesses in violation to construct the relief
sewer in Airway Avenue and then waive the Ordinance
No. 19 monthly charges.
MOTION: Director Hanson made a motion, seconded by Director
Crank, to start billing the Union Foods, Inc.,
320 Kalmus Drive, Costa Mesa, California 92626;
Sigma Circuits, Inc., 2970 Airway Avenue, Costa
Mesa, California 92626; Southern California
Industrial Parks II Corporation, 2945 Airway
Avenue, Costa Mesa, California 92626, at a monthly
® charge calculated at $3 per 1,000 cubic feet of
discharge or portion thereof above 15,000 cubic
feet per acre per month; and directed staff to
write a letter to the three companies to explore
the option of allowing them to construct the
sewer in Airway Avenue. Motion carried by the
following roll call vote:
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AYES: Directors - Wahner, Crank, Hanson, Gallacher
NOES: Directors - None
ABSENT: Directors - Green
WARRANT REPORT Director Hanson made a motion, seconded by Director
NO. 85 -06 Crank, authorizing the President and Secretary to
sign Report No. 85 -06 instructing the County Auditor
to draw a warrant from the Costa Mesa Sanitary
District General Fund in the amount of $186,587.12.
Motion carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Gallacher
NOES: Directors - None
ABSENT: Directors - Green
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WARRANT REPORT Director Hanson made a motion, seconded by Director
NO. 85 -07 Crank, authorizing the President and Secretary to
sign Report No. 85 -07 instructing the County Auditor
to draw a warrant from the Costa Mesa Sanitary
District No. 7 Trunk Sewer Fund in the amount of
$2,391.15. Motion carried by the following roll
call vote:
AYES: Directors - Wahner, Crank, Hanson, Gallacher
NOES: Directors - None
ABSENT: Directors - Green
ADJOURNMENT: President Wahner declared the meeting adjourned
at 8:25 p.m.
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