Minutes - Board - 1985-05-02i
MINUTES OF THE REGULAR ADJOURNED MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
May 2, 1985
Call to Order The meeting was called to order by President
Wahner at 7:30 p.m.
Roll Call Present: Directors - Wahner, Crank,
Hanson, Green, Gallacher
Absent: Directors - None
Officials Present: Bruce Mattern, Manager
Roy June, Attorney
Rob Hamers, Engineer
Joyce Economakos, Sr. Clerk
Guests: Mr. John Coons, 2275 Newport
Boulevard Costa Mesa;
Mr. Richard Borden, Whittier,
California
MINUTES: On motion by Director Green, seconded by Director
• April 11, 1985 Gallacher, and unanimously carried, the minutes
of the regular meeting of April 11, 1985, were
approved as distributed and posted.
WRITTEN Mr. Mattern circulated two items of communication:
COMMUNICATIONS an open invitation to all members of Underground
Service Alert to attend their annual meeting along
with the minutes of the last meeting of their
Board of Directors; letters from Bruce Mattern
and Rob Hamers to Karl Kemp of Costa Mesa
Consolidated Water District regarding potholing
of mainline sewers.
OLD BUSINESS:
SEWER LATERAL Mr. John Coons, Conroy's Florist, 2275 Newport
RECONSTRUCTION Boulevard, Costa Mesa, California, requested a
REIMBURSEMENT total claim for damages of $5,707.86, sustained
John Coons when his sewer service was terminated following
construction of the recently completed Newport
Boulevard Sewer. The Board negotiated a settle-
ment of $5,000.
MOTION: On motion by Director Crank, seconded by Director
Hanson, the settlement in the amount of $5,000
was approved by the following roll call vote:
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MOTION AYES: DIRECTORS - Wahner, Crank, Hanson,
(Continued) Green, Gallacher
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None
METRO BUSINESS Hall & Foreman, Inc., engineers for Metro Business
CENTERS - Proposed Center, made two requests of the District:
Private Sewer
A. For permission to construct a line in Bear
Street from South Coast Drive to the Sunflower
trunk line.
B. For permission to construct a private sewer
line to Parcels 4 and 5 of a City of Costa
Mesa parcel map, No. 84 -389.
The staff recommended approval of Request A and
also recommended approval of Request B upon the
following conditions:
1. That service to Parcel 5 be guaranteed by
the preparation and recording of a dominant/
servient easement over Parcel 4 to serve
Parcel 5 prepared by Metro Business Center
or its engineers to be approved by District's
Attorney and Engineer, to be executed by the
fee owner of the parcels and to be accomplished
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prior to the commencement of construction;
2. That if a new site plan were developed in the
future, change of uses on Parcels 4 and 5, or
either of them, District would reserve the
right at its option to require sewer to be
placed in the street and to each of the parcels
to be served.
MOTION: On motion by Director Green, seconded by Director
Gallacher, the recommendations of staff were
adopted by the following roll call vote:
AYES: DIRECTORS - Wahner, Crank, Hanson,
Green, Gallacher
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None
REFUNDS:
David L. Smith Mr. Mattern presented a request for refund of trash
and sewer assessment fees on A.P. No. 937 - 940 -19
by David Smith, 2620 Elden Avenue, #B -5, Costa
Mesa, in the amount of $31 for trash assessment
adjustment and $9.90 for sewer assessment adjust-
ment. The parcel was incorrectly coded as two •
units.
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MOTION: On motion by Director Hanson, seconded by Director
Green, the refund-of $40.90 was approved by the
following roll call vote:
AYES: DIRECTORS - Wahner, Crank, Hanson,
Green, Gallacher
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None
Mesa Consolidated Mr. Mattern presented a request from the Mesa
Water District Consolidated Water District to cancel sewer
assessment fees on A. P. No. 139 - 651 -24 for the
year 1983 -84 in the amount of $16.20. This
parcel is a well site with no facilities.
MOTION: Director Green made a motion, seconded by Director
Crank, to approve cancellation of assessment fees.
Motion carried by the following roll call vote:
AYES: DIRECTORS -
NOES: DIRECTORS -
ABSENT: DIRECTORS -
Wahner, Crank, Hanson,
Green, Gallacher
None
None
OCCUPANCY REPORT Mr. Mattern read the Occupancy Report showing
there has been neither increase nor decrease in
the trash and garbage collection count; the total
for May remains 20,621 units.
MOTION: On motion by Director Green, seconded by Director
Hanson and unanimously carried, the Occupancy
Report was received and filed.
FINANCIAL REPORT: On motion by Director Green, seconded by Director
Hanson and unanimously carried, the Financial
Report for April 1985 was approved as submitted
by Mr. Mattern.
PROJECT STATUS Mr. Hamers reported the progress is continuing
REPORT on the Update of District Records at the City;
the construction on the Santa Ana /Delhi Channel
sewer is underway and scheduled to be completed
by July 1985; construction is over 80 percent
completed on the Gisler Pumping Station; Plans
for the Santa Ana Pumping Station have been sub-
mitted to all utility agencies and the City for
review and comment before putting the project
out to bid; design phase is underway for the
Flower Sewer Phase II; design phase has been
temporarily halted on the Harbor Boulevard Relief
Sewer due to reconsideration by Orange County
Sanitation District No. 6 of the point of connec-
tion of the proposed District sewer, a full
report will follow their final decision.
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PROPOSED Mr. Hamers presented a proposal for an increase
DISTRICT ENGINEER of his monthly retainer and hourly rates, having
RATE INCREASE served as District Engineer at the same rate
since 1981. He proposed the following increases.
Retainer $925 /month
Engineering 45 /hour
Inspection 30 /hour
MOTION: On motion by Director Green, seconded by Director
Hanson, the increase was approved by the following
roll call vote:
AYES: DIRECTORS -
NOES: DIRECTORS -
ABSENT: DIRECTORS -
Wahner, Crank, Hanson,
Green, Gallacher
None
None
ANNEXATION NO. 216 Mr. June presented a resolution making application
Making Application to the Local Agency Formation Commission for
Annexation No. 216 to the Costa Mesa Sanitary
District. He informed the Board that annexation
fees had been received along with the letter of
request.
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Resolution Director Hanson made a motion, seconded by
No. 85 -416 Director Green, that Resolution No. 85 -416 being
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE •
MOTION COSTA MESA SANITARY DISTRICT, ORANGE COUNTY,
CALIFORNIA, MAKING APPLICATION TO THE LOCAL
AGENCY FORMATION COMMISSION OF ORANGE COUNTY,
CALIFORNIA, FOR THE ANNEXATION OF TERRITORY TO
THE DISTRICT, BEING ENGINEER'S NO. 216, be adopted.
Motion was carried by the following roll call vote:
AYES: DIRECTORS -
NOES: DIRECTORS -
ABSENT: DIRECTORS -
Wahner, Crank, Hanson,
Green, Gallacher
None
None
ZERO TAX EXCHANGE Mr. June informed the Board that a resolution
ANNEXATION NO. 216 consenting to Zero Tax Exchange is still required
by the County before application for annexations
can be accepted.
Resolution Director Gallacher made a motion, seconded by
No. 85 -417 Director Green, that Resolution No. 85 -417 being
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MOTION COSTA MESA SANITARY DISTRICT, ORANGE COUNTY,
CALIFORNIA, CONSENTING TO ZERO TAX EXCHANGE ON
CERTAIN ANNEXATIONS TO THE DISTRICT; ESTABLISHING
CONDITIONS OF WAIVER AND STATING REASONS THEREFOR,
be adopted. Motion carried by the following roll •
call vote:
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L MOTION AYES: DIRECTORS - Wahner, Crank, Hanson,
(Continued) Green, Gallacher
46 NOES: DIRECTORS - None -
ABSENT. DIRECTORS None
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WARRANT REPORT Director Hanson made a motion, seconded by
NO. 84 -18 Director Crank, authorizing the President and
Secretary to sign Report No. 84 -18 instructing
the County Auditor to draw a warrant from the
Costa Mesa Sanitary District General Fund for
$201,806.56. Motion carried by the following
roll call vote:
AYES: DIRECTORS - Wahner, Crank, Hanson,
Green, Gallacher
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None
WARRANT REPORT Director Green made a motion, seconded by
NO. 84 -19 Director Crank, authorizing the President and
Secretary to sign Report No. 84 -19 instructing
the County Auditor to draw a warrant from the
Costa Mesa Sanitary District Facilities Revolving
Fund for $67.50. Motion carried by the following
roll call vote:
AYES: DIRECTORS - Wahner, Crank, Hanson,
Green, Gallacher
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None
ORAL COMMUNICATIONS Staff was instructed to investigate the feasi-
bility of the District handling its own financial
affairs. Staff will report back in July.
ADJOURNMENT:
President Wahner declared the meeting adjourned
at 8:45 p.m.
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