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Minutes - Board - 1985-04-11• • • MINUTES OF THE REGULAR MEETING BOARD OF DIRECTORS COSTA MESA SANITARY DISTRICT April 11, 1985 Call to Order The meeting was called to order by President Wahner at 7:30 p.m. Roll Call Present: Directors - Wahner, Crank, Hanson, Green, Gallacher Absent: Directors - None Officials Present: Bruce Mattern, Manager Roy June, Attorney Robert Oman, Finance Director Rob Hamers, Engineer Florine Reichle, Assistant Secretary Guests: Mr. and Mrs. John Coons, - 2275 Newport Boulevard, Costa Mesa; John Biggs, Dave Ball and Jack Hall, Arnel Develop - ment, 505 North Tustin Avenue, Santa Ana; and Joyce Economakos, Senior Clerk /Typist, City of Costa Mesa MINUTES: On motion by Director Crank, seconded by Director March 14, 1985 Green, and unanimously carried, the minutes of the regular meeting of March 14, 1985, were approved as distributed and posted. MINUTE CORRECTION: On motion by Director Crank, seconded by Director October 11, 1984 Hanson and unanimously carried, the minutes of the regular meeting of October 11, 1984, were corrected to show a technical change as follows: "this will cancel the $40,000 contract with PRC and reduce the amount of the contract with Motorola Corporation by $12,000." WRITTEN Mr. Mattern circulated several items of communica- COMMUNICATIONS: tions: a copy of the California Special Districts Association Newsbriefs; invitation to attend the Independent Special Districts Dinner Meeting on April 25; a letter from Mr. June to the developers of the Red Lion Inn regarding a letter of credit versus bonding; report of a community meeting of the Public Services Committee of the Costa Mesa Chamber of Commerce scheduled for June 11; notice of a Cogeneration Project in Palm Springs where a tour of the facility can be arranged if so desired. I i OLD BUSINESS: SEWER LATERAL Mr. Coons requested that any decision on this 46 RECONSTRUCTION claim be postponed until he can bring in Mr. Corum, REIMBURSEMENT the subcontractor on the project. He stated that John Coons if Mr. Corum was unable to come, he would bring Mr. Richard Borden, the general contractor. MOTION: On motion by Director Hanson, seconded by Director Crank, and unanimously carried, this item was continued to the next meeting on May 2. METRO BUSINESS Mr. Jack Hall representing the Arnel Development CENTERS - Proposed Company requested that his clients be allowed to Private Sewer construct a sewer line in Bear Street from South Coast Drive to the Sunflower Trunk Sewer Line to sewer three of five parcels. He also requested that on the two parcels on the south side of South Coast Drive construction of sewer facilities be delayed until such time as the parcels are devel- oped and at that time a private sewer line be constructed. Discussion followed with Mr. Hall, Mr. Biggs and Mr. Ball each addressing the Board. Because the granting of a request of this type would be in conflict with established District policy, the Board asked staff to make a full investigation and report back at the next meeting on May 2. • REFUNDS: Irvine Company Mr. Mattern requested approval of refund of the $10,000 cash deposit less annexation and sewer service fees of $2,236.25 to The Irvine Company, P. 0 Box 1, Newport Beach, California 92660 -0015; deposit was taken when they entered into a sewer services agreement. MOTION: On motion by Director Hanson, seconded by Director Green, the refund of $7,763.75 to The Irvine Company, was approved by the following roll call vote: AYES: DIRECTORS - Wahner, Crank, Hanson, Green, Gallacher NOES: DIRECTORS - None ABSENT: DIRECTORS - None Archer Plumbing Mr. Mattern presented a request for refund of permit fees for Archer Plumbing Company, 13821 Newhope Street, Garden Grove, in the amount of $67.50. They were charged twice for the same permit. • :wz 4 ` MOTION: On motion by Director Green, seconded by Director Crank, the refund of $67.50 was approved by the following roll call vote: AYES: DIRECTORS - Wahner, Crank, Hanson, Green, Gallacher NOES: DIRECTORS - None ABSENT: DIRECTORS - None Ted Umetsu Mr. Mattern presented a request for refund of trash and sewer assessment fees on A.P. No. 937 - 940 -12 by Ted Umetsu, 2620 Elden Avenue, #A -1, Costa Mesa, in the amount of $31 for trash assess- ment adjustment and $9.90 for sewer adjustment. The parcel was incorrectly coded as two units. MOTION: On motion by Director Crank, seconded by Director Green, the refund of $40.90 was approved by the following roll call vote: AYES: DIRECTORS - Wahner, Crank, Hanson, Green, Gallacher NOES: DIRECTORS - None ABSENT: DIRECTORS - None Robert Hall Mr. Mattern presented a request for refund of trash and sewer assessment fees on A.P. No. 937 - 940 -16 by Robert Hall, 2620 Elden Avenue, #B -2, Costa Mesa, in the amount of $31 for trash assess- ment adjustment and $9.90 for sewer assessment adjustment. The parcel was incorrectly coded as two units. MOTION: On motion by Director Hanson, seconded by Director Green, the refund of $40.90 was approved by the following roll call vote: AYES: DIRECTORS - Wahner, Crank, Hanson, Green, Gallacher NOES: DIRECTORS - None, ABSENT: DIRECTORS - None Gary Fudge Mr. Mattern presented requests for refund of trash and sewer assessment fees on several parcels, which were incorrectly coded, owned by Gary Fudge, 3100 Segerstrom, Santa Ana, California 92704, as follows: A.P. No. Trash.Assessment Sewer Assessment 937 - 940 -13 $ 31.00 $ 9.90 937 - 940 -18 $ 31.00 $ 9.90 • 937- 940 -14 $31.00 $ 9.90 937- 940 -23 $ 31.00 $ 9.90 $124.00 $39.60 -3- MOTION: On motion by Director Hanson, seconded by Director Green, the refund was approved in the total amount of $163.60 by the following roll call vote: • AYES: DIRECTORS - Wahner, Crank, Hanson, Green, Gallacher NOES: DIRECTORS - None ABSENT: DIRECTORS - None OCCUPANCY REPORT Mr. Mattern read the Occupancy Report showing there has been neither increase nor decrease in the trash and garbage collection count; the total for April remains at 20,621 units. MOTION: On motion by Director Crank, seconded by Director Hanson and unanimously carried, the Occupancy Report was received and filed. FINANCIAL REPORT On motion by Director Hanson, seconded by Director Crank and unanimously carried, the Financial Report for March 1985 was approved as submitted by Mr. Oman. PROJECT STATUS Mr. Hamers reported the progress is continuing on REPORT the Update of District Records at the City; the construction on the Santa Ana /Delhi Channel is underway and scheduled to be completed by July 1985; construction is over fifty percent completed • on the Gisler Pumping Station; plans have been submitted to all utility agencies and the City for review and comment before putting the project out to bid; design phase is underway for the Flower Sewer Phase II; design phase has been temporarily halted on the Harbor Boulevard Relief Sewer due to reconsideration by Orange County Sanitation District No. 6 of the point of connection of the proposed District sewer, full report to follow their final decision. FLOWER STREET Mr. Hamers informed the Board that the Flower SEWER Street Sewer Phase I project has been satis- Project Acceptance factorily completed according to plans and specifications except for the striping of the street, as constructed by Mike Bubalo Construction Company, 5126 Kauffman Street, Temple City, California 91780. MOTION: Director Hanson made a motion, seconded by Director Gallacher to accept the improvements as proposed for dedication; to delay the filing of the Notice of Completion until the striping is completed; to authorize payment of five - percent retention 35 days after the Notice of Completion is recorded; to exonerate Labor and Materials Bond and Faithful • -4- h • MOTION: Performance bond after retention is paid; to (Continued) exonerate the ten - percent Guarantee Bond effective one year after the Notice of Completion is recorded. Motion carried by the following roll call vote: AYES: DIRECTORS - NOES: DIRECTORS - ABSENT: DIRECTORS - Wahner, Crank, Gallacher None None Hanson, Green, SANTA ANA,AVENUE Mr. Hamers requested authorization to purchase PUMPING STATION pumps and controls separately from the construction Purchase of contract for the Santa Ana Avenue Pumping Station Pumps and Controls for reasons of conformity and interchangeability of pumps from one station to another. MOTION: On motion by Director Gallacher, seconded by Director Green, Mr. Hamers was authorized to negotiate directly with the Flygt Pump manufacturers representative as a single source vendor to provide two Flygt submersible pumps, electrical panel and controls for the Santa Ana Avenue Pumping Station for a total price not to exceed $21,000. Motion carried by the following roll call vote: AYES: DIRECTORS - NOES: DIRECTORS - ABSENT: DIRECTORS - Wahner, Crank, Gallacher None None Hanson, Green, SEWER OVERLOAD Mr. Hamers presented a proposal to perform a study STUDY - COMMODORE to determine the extent of upsizing the existing BUSINESS MACHINES District sewer on Airway Avenue to accommodate the discharge from the Commodore Business Machines, Inc., at 2955 Airway Avenue, Costa Mesa, California 92626. The study will be done at the current District Engineer's hourly rate of $40 per hour and the total cost is not to exceed $5,500. The District expects to recover the cost of the study from Commodore Business Machines, Inc. MOTION: On motion by Director Crank, seconded by Director Green, the proposal to conduct a study was approved and direction given Mr. Hamers to contact the Orange County Sanitation Districts to make them aware of the possible problems and have them review the situation for impact on their facilities. Motion carried by the following roll call vote: AYES: DIRECTORS - NOES: DIRECTORS - ABSENT: DIRECTORS - -5- Wahner, Crank, Gallacher None None Hanson, Green, DEVELOPMENT Mr. Hamers reported on the hotel project proposed UPDATE for the Orange County Fairgrounds. ANNEXATION NO. 215 Mr. June presented a resolution making application MAKING APPLICATION to the Local Agency Formation Commission for Annexation No. 215 to the Costa Mesa Sanitary District. He informed the Board that annexation fees had been received along with the letter of request. RESOLUTION Director Hanson made a motion, seconded by Director NO. 85 -414 Green, that Resolution No. 85 -414, being A RESOLU- TION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, MAKING APPLICATION TO THE LOCAL AGENCY FORMATION COMMISSION OF ORANGE COUNTY, CALIFORNIA, FOR THE ANNEXATION OF TERRITORY TO THE DISTRICT, BEING ENGINEER'S NO. 215, be adopted. Motion was carried by the following roll call vote: AYES: DIRECTORS - Wahner, Crank, Hanson, Green, Gallacher NOES: DIRECTORS - None ABSENT: DIRECTORS - None ZERO TAX EXCHANGE Mr. June informed the Board that a resolution ANNEXATION NO. 215 consenting to Zero Tax Exchange is still requested by the County before application for annexation • will be accepted. RESOLUTION Director Crank made a motion, seconded by Director NO. 85 -415 Green, that Resolution No. 85 -415, being a RESO- MOTION: LUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, CONSENTING TO ZERO TAX EXCHANGE ON CERTAIN ANNEXA- TIONS TO THE DISTRICT; ESTABLISHING CONDITIONS OF WAIVER AND STATING REASONS THEREFOR, be adopted. Motion carried by the following roll call vote: AYES: DIRECTORS - Wahner, Crank, Hanson, Green, Gallacher NOES: DIRECTORS - None ABSENT: DIRECTORS - None 1985 -86 City/ Mr. Mattern presented the 1985 -86 City /District District Contract Contract Proposal. Proposal MOTION: Director Hanson made a motion, seconded by Director Green, to approve the 1985 -86 City /District Contract Proposal in the amount of $1,639,295. Motion carried by the following roll call vote. • e MOTION: AYES: DIRECTORS - Wahner, Crank, Hanson, Green, Y (Continued) Gallacher NOES: DIRECTORS - None ABSENT: DIRECTORS - None CLAIM: R. Watkins Mr. June reported that a claim has been presented Coachworks by Mr. Robert Watkins, R. Watkins Coachworks, 710 West 16th Street, Costa Mesa, California 92627, for the recovery of cleanup costs incurred following the backup of plumbing facilities at his business location in February 1985. MOTION: On motion by Director Crank; seconded by Director Gallacher, the claim was rejected by the following roll call vote: AYES: DIRECTORS - Wahner, Crank, Hanson, Green, Gallacher NOES: DIRECTORS - None ABSENT: DIRECTORS - None WARRANT REPORT Director Hanson made a motion, seconded by Director NO. 84 -16 Crank, authorizing the President and Secretary to sign Report No. 84 -16 instructing the County Auditor to draw a warrant from the Costa Mesa Sanitary District General Fund for $296,756.71. • Motion carried by the following roll call vote: AYES: DIRECTORS - Wahner, Crank, Hanson, Green, Gallacher NOES: DIRECTORS - None ABSENT: DIRECTORS - None • WARRANT REPORT Director Hanson made a motion, seconded by Director N0. 84 -17 Crank, authorizing the President and Secretary to sign Report No. 84 -17 instructing the County Auditor to draw a warrant from the Costa Mesa Sanitary District General Fund for $110,024.05. Motion carried by the following roll call vote: AYES: DIRECTORS - Wahner, Crank, Hanson, Green, Gallacher NOES: DIRECTORS - None ABSENT: DIRECTORS - None INDEPENDENT On motion by Director Green, seconded by Director SPECIAL DISTRICTS Gallacher, the expenditure of $15 was approved to DINNER MEETING reimburse Director Hanson for the dinner meeting of the Independent Special Districts of Orange County to be held on April 25 at the Holiday Inn in Costa Mesa. Motion carried by the following roll call vote: -7- MOTION: AYES: DIRECTORS - Wahner, Crank, Hanson, Green, (Continued) Gallacher NOES: DIRECTORS - None ABSENT: DIRECTORS - None INDEPENDENT On motion by Director Green, seconded by Director SPECIAL DISTRICTS Gallacher, the expenditure of $20 was approved for MINI CONFERENCE Director Hanson's registration at the Independent Special Districts Mini Conference to be held on June 8 at the Holiday Inn in Buena Park, by the following roll call vote: AYES: DIRECTORS - NOES: DIRECTORS - ABSENT: DIRECTORS - Wahner, Hanson, Green, Gallacher Crank None Alternate On motion by Director Hanson, seconded by Director Representation Green, and unanimously carried, Director Gallacher to OCSD No. 1 was named alternate representative to Orange County Sanitation District No. 1 for the May 8 meeting only at which time Director Hanson, the regular representative, will be on vacation. Is TOXICS ROUNDUP Director Hanson circulated a notice announcing the Toxics Roundup cosponsored by the Orange County Sanitation Districts and the League of Women Voters to be held on Saturday, April 20, from 9 a.m. to 3 p.m. in Huntington Beach. Ms. Reichle was directed to coordinate a special 0 mailing of the notice in conjunction with the Chamber of Commerce during the next week if timing will allow. DISTRICT President Wahner asked if a staff representative REPRESENTATIVE could be assigned to attend the Chamber of Commerce AT CHAMBER PUBLIC Public Utilities Committee Meetings on a regular UTILITIES COMMITTEE basis. Mr. Mattern said he or Mr. Hamers would MEETING represent the District at these meetings whenever possible and that he would attend the meeting scheduled for April 16 at the Chamber Office. ADJOURMENT President Wahner declared the meeting adjourned at 9:20 p.m., to May 2, 1985, at 7:30 p.m., in the First Floor Conference Room, Costa Mesa City Hall, 77 Fair Drive, Costa Mesa, California. no •