Minutes - Board - 1985-03-14_1
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MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
March 14, 1985
Call to Order The meeting was called to order by President
Wahner at 7:30 p.m.
Roll Call Present: Directors -- Wahner, Crank,
Hanson, Green, GallacheL
Absent: Directors - none
Officials Present: Bruce Mattern, Manager
Roy June, Attorney
Robert Omani F'Jnance Director
Rob Hamers, Engineer
Florine Reichle, Assistant
Secretary
Guests: Mr. and Mrs. John Coons,
Conways Florists
2275 Newport Boulevard
Costa Mesa, California
Don Huebner, 250 E. 16th #A
Costa. Mesa, California
MINUTES: On motion by Director Green, seconded by Director
February 14, 1985 Hanson, and unanimously carried, the minutes of the
regular meeting of February 14, 1985, were approved
as distributed and posted.
WRITTEN Mr. Mattern circulated a copy of the minutes of.
COMMUNICATIONS: the meeting of the Board of Directors of the
Underground Services Underground Services Alert of Southern California
Alert of which the District is a subscriber.
Solid Waste Mr. Mattern circulated a letter from'Supervisor
Management Plan Thomas Riley to Mayor Norma Hertzog concerning
the adoption of the Orange County Solid Waste
Management Plan.
ADJOURNMENT TO On motion by Director Crank, seconded by Director
CLOSED SESSION: Hanson, and unanimously carried, the Board adjourned
to Closed Session at 7:35 p.m. with all staff and
public excused except Mr. Mattern. At 7:50 p.m.
the Board resumed its regular session.
REFUND REQUEST: Mr. Mattern presented a request from Donald Huebner,
Donald Huebner 250 East 16th, #A, Costa Mesa, California, for
refund of trash assessment fees on A.P. No. 439-
101-08 for the past three years as follows:
REFUND REQUEST: 1982 -83 $124
•Donald Huebner 1983 -84 $124
(Continued) 1984 -85 $124
Because of a misunderstanding of District policy
interpretation between Mr. Huebner and staff, a
refund was recommended in the total amount of
$372.
MOTION:
Director Hanson made a motion, seconded by Director
Gallacher, to refund $372 to Mr. Huebner. Motion
carried by the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hanson, Green,
Gallacher
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
SEWER LATERAL
Staff has investigated a claim by Mr. John Coons,
RECONSTRUCTION
Conroy's Florists, 2275 Newport Boulevard, Costa
REIMBURSEMENT:
Mesa, California, for damages sustained when his
John Coons
sewer service was terminated following construc-
tion of the recently completed Newport Boulevard
Sewer. The construction plans were prepared based
upon plans which showed Mr. Coons' business to be
in a location where it actually was not. Mr. Coons
has not been able to produce plans which show any
record of approved change in the location of the
connection. He was asked to contact his contrac-
tor to see if any other pertinent information or
plans can be obtained. It was the consensus of
the Board that this item be continued to the
Continued to
April 11 meeting to allow time for further study.
April 11
The Board also directed staff to make some addi-
tional in -house investigation to see if signed
permits or any other plans can be located.
REFUND: Mr. Mattern presented a request for refund of cash
J. Ray Construction deposit taken for sewer bond on a construction
project by J. Ray Construction, 2699 White Road,
Irvine, California 92714 for $2,000.
MOTION: On motion by Director Crank, seconded by Director
Green, the refund request was approved by the
following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hanson, Green,
Gallacher
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
• Richard Desmet Mr. Mattern presented a request for refund of Trash
Assessment fees in the amount of $155 on A.P. No.
439 - 291 -34 from Richard Desmet, 4941 Rain Tree Lane,
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Richard Desmet Irvine, California 92714. Mr. Desmet filed for
(Continued) exemption but not before the deadline as deter-
mined by District policy and procedure.
MOTION: Director Hanson made a motion, seconded by Director
Crank, to deny the request for refund by Mr. Desmet
according to District Policies and Ordinances.
Motion carried by the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hanson, Green,
Gallacher
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Newport -Mesa Mr. Mattern presented a request for refund of Sewer
School District Assessment Fees from the Newport -Mesa School Dis-
trict on the following parcels:
A.P. Number Year Amount
139 - 341 -30
1984 -85
$
11.70
426- 171 -01
1984 -85
$
11.70
115 - 415 -01
1984 -85
$
11.70
115 - 415 -02
1984 -85
$
11.70
426 - 221 -09
1984 -85
$
11.70
426 - 221 -35
1984 -85
$
11.70
426 - 232 -16 1984 -85 $ 11.70
The parcels are vacant land.
MOTION: On motion by Director Hanson, seconded by Director
Crank, the requests for refund of sewer assessment
fee in the total amount of $81.90 by Newport -Mesa
School District was approved by the following
roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hanson, Green,
Gallacher
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Occupancy Report Mr. Mattern read the Occupancy Report showing there
had been neither increase nor decrease in the trash
and garbage collection count; the total for March
remains at 20,621 units.
MOTION: On motion by Director Crank, seconded by Director
Hanson, and unanimously carried, the Occupancy
Report was received and filed.
Financial Report On motion by Director Hanson, seconded by Director
Green, and unanimously carried, the Financial
• Report for February 1985 was approved as submitted
by Mr. Oman.
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Project Status Mr. Hamers reported the project to Update Records
Report at the City was continuing. Construction under-
taken by Bristol Partners on the Santa Ana /Delhi
Channel is scheduled to be completed by July 1985;
construction of the Flower Street Sewer Phase I
is nearing completion; construction is underway on
the Gisler Pumping Station; design phase is under-
way on the Santa Ana Pumping Station; design phase
is underway on the Harbor Boulevard Relief Sewer.
Development Update Mr. Hamers reported on The Courtyards project. A
letter was received from the developers of the
project asking for permission to begin construction
prior to abandonment of easements. He said per-
mission had been given to do this as the District
will abandon the easement following the completion
of the sewer relocations and granting of new ease-
ments. He added that this is a redevelopment of
an existing piece of property where the sewage
flow will be within the parameters of what was
originally master planned.
FLOWER STREET SEWER Mr. Hamers submitted a proposal to begin the design
PHASE II: Proposal phase of the Flower Street Sewer Phase II Project
to Begin Design at the per diem engineering rates:
• Phase
Engineering $ 40 /hour
Drafting $ 35 /hour
Surveying $ 130 /hour
The total amount is not to exceed $7,600 and the
billing will be only for the actual time worked.
MOTION: Director Crank made a motion, seconded by Director
Hanson, to accept the proposal as presented, not
to exceed $7,600. Motion carried by the following
roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hanson, Green,
Gallacher
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
NEWPORT -MESA Mr. Mattern met with members of the Newport -Mesa
SCHOOL DISTRICT: School District Administrative Staff to discuss
Sewer Assessment sewer assessment fees on school properties.
Fees /Annexations Investigation of records by the School District
showed that they were overcharged during the
1984 -85 Fiscal Year and were not charged at all
during the 1983 -84 Fiscal Year for sewer services.
It also appears that some of the school properties
• have never been annexed to the District. Mr.
Mattern suggested a proposal that was agreed upon
by a representative of the School District pending
approval by the Board.
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MOTION: Director Hanson made a motion, seconded by Director
•Newport -Mesa Gallacher, that Mr. Mattern write a letter to the
School District School District proposing that they request annexa-
tion of those sites not in the District with the.
stipulation that annexation fees will be waived by
the District; that the District agree to pay Local
Agency Formation Commission and State Board of
Equalization filing fees, and direct Mr. Hamers to
prepare the necessary documents for annexation;
that the District agree not to request sewer ser-
vice fees be paid by the School District for 1983 -84
Fiscal Year and that in return the School District
will not ask for a refund of overpayment for the
1984 -85 Fiscal Year. Motion carried by the follow-
ing roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hanson, Green,
Gallacher
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
ACCOUNT RECEIVABLE Mr. Oman reported that an account receivable for
DELETION $753.50 is shown as entered on the books in 1976.
Past minutes indicated that this receivable is a
result of damage of a manhole done by a company
which no longer exists. He recommended that the
• District write off this account as.uncollectible.
MOTION: On motion by Director Hanson, seconded by Director
Green, staff was instructed to proceed to write
this account receivable of $753.50 off the books
as uncollectible. Motion carried by the follow -
ing.roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hanson, Green,
Gallacher
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
CITY /DISTRICT Mr. Mattern presented the 1985 -86 Preliminary City/
CONTRACT PROPOSAL District Contract Proposal to the Board for review
and discussion.
MOTION: On motion by Director Hanson, seconded by Director
Crank, and unanimously carried, the preliminary
submittal of the proposed City /District contract
was approved, received and filed.
WARRANT REPORT Director Green made a motion, seconded by Director
NO. 84 -15 Crank, authorizing the President and Secretary to
sign Report No. 84 -15, instructing the County
Auditor to draw a warrant from the Costa Mesa
• Sanitary District General Fund for $317,369.69.
Motion carried by the following roll call vote:
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WARRANT REPORT AYES: DIRECTORS: Wahner, Crank, Hanson, Green,
NO. 84 -15 Gallacher
• (Continued) NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
HANSON APPOINTED President Wahner announced that Director Hanson has
TO CONSUMER AFFAIRS recently been appointed by Governor Deukmejian to a
COMMITTEE Task Force on Consumer Affairs.
ADJOURNMENT President Wahner declared the meeting adjourned at
9:03 p.m.
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President Setretary
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