Minutes - Board - 1984-10-11S.
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MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
October 11, 1984
Call to Order The meeting was called to order by President
Wahner at 7:30 p.m.
Roll Call Present: Directors - ,Wahner, Crank,
Hanson, Green, Smith
Absent: Directors - None
Officials Present: Bruce Mattern, Manager
Roy June, Attorney
Robert Oman,,Finance Director
Rob Hamers, Engineer
Florine Reichle, Assistant
Secretary
MINUTES: On motion by Director Hanson, seconded by Director
September 13, 1984 Green, and unanimously carried, the minutes of the
regular meeting of September 13, 1984, were
approved as distributed and posted.
WRITTEN Mr. Mattern circulated a letter to President
COMMUNICATIONS Wahner from County Sanitation Districts regarding
the potential location of a cogeneration plant.
Mr. Mattern circulated a letter from the Energy
Bureau regarding a Cogeneration Conference to
be held in Houston, Texas, on November 28 and 29.
Mr. Mattern circulated several items of corres-
pondence regarding the hotel site at Santa Ana/
Bristol.
REPORTS
Mr. Mattern
presented a
request from Phil
Assessment
Felicio, P.
O. Box 11973,
Costa Mesa, California
Cancellation -
92627, for cancellation
of 1984 -85 sewer assess -
P. Felicio
ment fees in
the amount
of $9.90 on A.P. No.
890 - 970 -33.
The parcel
is located in a trailer
park and the
owner was
billed twice for the
same parcel.
MOTION On motion by Director Smith, seconded by Director
Hanson, the request for cancellation was approved
by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green,
Smith
NOES: Directors - None
ABSENT: Directors - None
Assessment Mr. Mattern presented a request from Ernestine
Cancellations Hagele, 2392 Redlands Drive, Newport Beach,
(Continued) California 92660, for cancellation of 1984 -85
trash and sewer assessment fees on A.P. No.
Ernestine Hagele 439 - 232 -17 in the amount of $71.90; and A.P.
No. 439 - 232 -20 in the amount of $71.90. Both
parcels are vacant lots.
MOTION On motion by Director Hanson, seconded by Director
Smith, the request for cancellation was approved
by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green,
Smith
NOES: Directors - None
ABSENT: Directors - None
William Burkart Mr. Mattern presented a request from William
Burkart, 1763 Orange Avenue, Costa Mesa,
California 92627, for cancellation of 1984 -85
trash assessment fees on A.P. No. 934 - 110 -02,
in the amount of $62. Mr. Burkart filed an
exemption and it was recorded before the June 30
deadline.
MOTION On motion by Director Hanson, seconded by Director
Smith, the request for cancellation was approved
by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green,
Smith
NOES: Directors - None
ABSENT: Directors - None
Costa Mesa Mr. Mattern presented a request from the Costa
Redevelopment 'Mesa Redevelopment Agency for cancellation of
Agency 1984 -85 sewer assessment fees on A.P. No.
424 - 222 -01 in the amount of $89.03; and A.P. No.
424 - 222 -10, in the amount of $44.68. Both
parcels are vacant lots.
MOTION On motion by Director Hanson, seconded by Director
Smith, the request for cancellation was approved
by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green,
Smith
NOES: Directors - None
ABSENT: Directors - None
Occupancy Report Mr. Mattern read the Occupancy Report showing
there had been neither increase nor decrease in
the trash and garbage collection count; the
total for October 1, 1984, being 20,621 units.
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MOTION On motion by Director Hanson, seconded by Director
Smith and unanimously carried, the report was
received and filed.
Financial Report On motion by Director Hanson, seconded by Director
Smith, and unanimously carried, the Financial
Report was approved as submitted by Mr. Oman.
Project Status Mr. Hamers reported that the Project to Update
Report District Records at the City was almost completed.
NEWPORT BOULEVARD Mr. Mattern reported that bids were opened on
SEWER PROJECT the Newport Boulevard Sewer Project. The con -
NO. 11.12100 -79 struction bids were higher than the Engineer's
Estimate and with adding the design and con-
struction inspection costs, the total dollars
are greater than the original appropriation;
therefore, he recommended authorization to
transfer $35,000 from the Facilities Revolving
Fund to the General Fund to increase the appro-
priation.
MOTION On motion by Director Crank, seconded by Director
Hanson, the authorization to increase the appro-
priation in the amount of $35,000 was approved
by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green,
Smith
NOES: Directors - None
ABSENT: Directors - None
Award of Contract Bids were opened on the Newport Boulevard Sewer
Project rebid on October 1. There were three
bidders as follows:
Mike Masonovich Construction Co., Inc. $143,445
John T. Malloy, Inc. 176,450
Albert W. Davies, Inc. 194,128
Mr. Hamers said the low bidder appears to meet
all the requirements as specified in the bid
documents and recommended award of the contract.
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MOTION
On motion by Director Hanson, seconded by Director
Smith, the contract was awarded to Mike Masonovich
Construction Company, Inc., 63 Alta Street,
Arcadia, California 91006, in the amount of
$143,445. Motion carried by the following roll
call vote:
AYES: Directors - Wahner, Crank, Hanson, Green,
Smith
NOES: Directors - None
ABSENT: Directors - None
Proposal to
Mr. Hamers submitted a proposal to provide the
Complete
necessary engineering services during the con -
Construction
struction phase of the Newport Boulevard Sewer
Phase
Project as follows:
Engineering 35 hours at $ 40 /hr $1,400
Drafting 4 hours at $ 35 /hr 140
Inspection 100 hours at $ 25 /hr 2,500
Surveying 8 hours at $130 /hr 1,040
The total amount is not to exceed $5,080 and the
billing will be only for the actual time worked.
MOTION Direction Hanson made a motion, seconded by
Director Crank to accept the proposal as pre-
sented, not to exceed $5,080. Motion carried
by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green,
Smith
NOES: Directors - None
ABSENT: Directors - None
FLOWER STREET Mr. Mattern reported bids were opened on the
SEWER PROJECT Flower Street Sewer Project and were considerably
NO. 1112100 -81 higher than the Engineer's Estimate; therefore,
Appropriation he recommended an increase in appropriation of
Increase $35,000.
MOTION On motion by Director Crank, seconded by Director
Hanson, the authorization to transfer $35,000
from the Facilities Revolving Fund to the General
Fund to increase the appropriation for the Flower
Street Sewer Construction was approved by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green,
Smith
NOES: Directors - None
ABSENT: Directors - None
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FLOWER STREET Mr. Hamers reported seven bids were opened on
SEWER PROJECT October 2, 1984, for the construction of the
(Continued) Flower Street Sewer. The three lowest bidders
Award of Contract were as follows:
Mike Bubalo Construction Company $202,514.70
Lawrence Gosh Construction Company 219,549.00
Thibido Construction Company 237,827.41
Mr. Hamers said the low bidder appears to meet
all the requirements and he recommended award
of the contract.
MOTION Director Hanson made a motion, seconded by
Director Crank, to award the contract for the
construction of the Flower Street Sewer to Mike
Bubalo Construction Company, 5126 Kauffman
Street, Temple City, California 91780, in the
amount of $202,514.70. Motion carried by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green,
Smith
NOES: Directors - None
ABSENT: Directors - None
•Proposal to Mr. Hamers submitted a proposal to provide the
Complete necessary engineering services during the con -
Construction struction phase of the Flower Street Sewer
Phase Project as follows:
Engineering 40 hours at $ 40 /hr $1,600
Drafting 4 hours at $ 35 /hr 140
Inspection 140 hours at $ 25 /hr 3,500
Surveying 16 hours at $130 /hr 2,080
The total amount is not to exceed $7,320 and the
billing will be only for the actual time worked.
MOTION Director Hanson made a motion, seconded by
Director Crank, to accept the proposal as pre-
sented, not to exceed $7,320. Motion carried
by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green,
Smith
NOES: Directors - None
ABSENT: Directors - None
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GISLER PUMPING Mr. Hamers presented a request to purchase two
STATION Flygt pumps, control panel and control equipment
for the Gisler Pumping Station directly from
the manufacturer in order to achieve uniformity
in the operating equipment in the pumping
stations. This will also convert the station
from a wet - well /dry -well pumping station to a
submersible.
MOTION Director Hanson made a motion, seconded by
Director Smith to authorize Mr. Hamers to nego-
tiate directly with the manufacturer for the
purchase of pumps and equipment not to exceed
$13,000. Motion carried by the following roll
call vote:
AYES:
NOES:
ABSENT:
Attorney Excused Mr. June
from Board Meeting Board of
of the c,
Directors - Wahner, Crank, Hanson, Green,
Smith
Directors - None
Directors - None
asked to be excused from the November
Directors meeting as he will be out
ountry.
Radio Sewer Alarm Mr. Mattern presented correspondence from
System Mr. Whelan, Director of Communications, City of
Costa Mesa, in which he states that in his
opinion the interface of District sensors with
CAD is too expensive for the resultant conven-
ience realized. He stated that after the
system is operational, a simpler interface can
be conceived if desired. This deletion will
reduce the contract with Motorola Corporation
by $12,000 and cancel the contract with PRC
in the amount of $40,000.
MOTION On motion by Director Crank, seconded by Director
Smith, the deletion of the interface of District
sensors with CAD was approved by the following
roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green,
Smith
NOES: Directors - None
ABSENT: Directors - None
Underground Mr. June presented a summarization of the Bylaws
Service Alert of the Underground Services Alert and how they
apply to the District. Mr. Mattern asked for
authorization to sign an agreement on behalf of
the District for their services.
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• MOTION On motion by Director Hanson, seconded by Director.
46 Smith, Mr. Mattern was instructed to proceed to
enter into an agreement for the services of
Underground Services Alert which include a member-
ship fee of $35 /year, installation of a single
telephone line and other attendant costs to
implement the services. Motion carried by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green,
Smith
NOES: Directors - None
ABSENT: Directors - None
Solid Waste to Mr. Oman reported he had met with Jim Kennedy,
Energy Conversion Southern California Edison Company, to discuss
solid waste to energy conversion and Mr. Kennedy
volunteered to send engineering and staff
analysis of the newest material as it crosses
his desk to keep the District informed and up -to-
date. President Wahner directed staff to write
a letter thanking Mr. Kennedy for his willing
cooperation.
COGENERATION The Board discussed the program on Cogeneration
PROGRAM sponsored by The Energy Bureau in Houston, Texas,
Houston, Texas November 28 and 29. They felt the District
should have some representation at this program
if at all possible. It was suggested that
Mr. Wahner first contact Orange County Sanitation
District to see if they would be willing to send
a representative to the program as it would be
of benefit to all the various agencies.
WARRANT REPORT Director Hanson made a motion, seconded by
NO. 84 -06 Director Green, authorizing the President and
Secretary to sign Report No. 84 -06 instructing
the County Auditor to draw a warrant from the
Costa Mesa Sanitary District General Fund in
the amount of $204,034.52. Motion carried by
the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green,
Smith
NOES: Directors - None
ABSENT: Directors - None
WARRANT REPORT Director Hanson made a motion, seconded by
NO. 84 -07 Director Green, authorizing the President and
Secretary to sign Report No. 84 -07 instructing
the County Auditor to draw a warrant from the
Costa Mesa Sanitary District No. 7 Sewer Trunk
Fund in the amount of $834.39. Motion carried
by the following roll call vote:
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AYES: Directors - Wahner, Crank, Hanson, Green,
Smith
NOES: Directors - None
ABSENT: Directors - None
WARRANT REPORT Director Hanson made a motion, seconded by
NO. 84 -08 Director Green, authorizing the President and
Secretary to sign Report No. 84 -08 instructing
the County Auditor to draw a warrant from the
Costa Mesa Sanitary District Facilities Revolving
Fund in the amount of $352.50. Motion carried
by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green,
Smith
NOES: Directors - None
ABSENT: Directors - None
MAJOR CONSTRUCTION President Wahner, on behalf of the entire Board,
PROJECTS requested staff to provide the Board of
Directors with a staff report on all new con-
struction projects which will have a significant
impact on the District. He suggested that the
District Engineer and Manager work jointly to
prepare these reports.
• ADJOURNMENT
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President Wahner declared the meeting adjourned
at 8:23 p.m.
Se retary