Minutes - Board - 1984-05-17MINUTES OF THE REGULAR ADJOURNED MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
May 17, 1984
Call to Order The meeting was called to order by,President
Wahner at 7:30 p.m.
Roll Call Present: Directors - Wahner, Crank,
Hanson, Green, Smith
Absent: Directors None
Officials Present: Bruce Mattern, Manager
Roy June, Attorney
Rob Hamers, Engineer
Robert Oman, Finance Director
Florine Reichle, Assistant
Secretary
GUESTS Orville Amburgey and Len Raab, Communications
Department; Harry Cole and Curt Duplack, Motorola
Communications and Electronics, Inc.
MINUTES: On motion by Director Green, seconded by Director
April 12, 1984. Crank, and unanimously carried, the minutes of the
• regular meeting of April 12, 1984, were approved
as distributed and posted.
WRITTEN Mr. Mattern circulated a Notice of Intent from
COMMUNICATIONS Orange County Sanitation Districts, to prepare
an Environmental Impact Statement on Treatment
Plant Improvements.
PRESENTATION: The Board and Staff moved into the Council Chambers
Radio Alarm System to attend a slide presentation by Motorola, Inc.,
on their INTRAC 2000 Radio Alarm and Control System.
Mr. Amburgey introduced his assistant, Len Raab,
Harry Cole and Durt Duplack, Motorola, Inc. A
question and answer period followed the slide
presentation.
RECESS Mr. Wahner declared a 10- minute recess.
The Board reconvened to the regular adjoined
meeting at 8:45 p.m.
The Board was informed that the existing sewer
alarm system was outdated, nonfixable and is in a
failing stage. They were informed that the City
was advertising a project to'convert the City
radio system to 800 MZ and asked if the District
wanted to include a bid item to replace the sewer
alarm system.
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MOTION: Director Green made a motion, seconded by Director
Crank to authorize advertisement for bids for a
radio sewer alarm system and to include a lease/
buy option including time frames and interest
rates. Motion carried by the following roll call
vote:
AYES: Directors - Wahner, Crank, Hanson, Green,
Smith
NOES: Directors - None
ABSENT: Directors - None
Assessment
Cancellations
Apollo Development Mr. Mattern presented a request from Apollo
Development to cancel sewer assessment fees on
A.P. Nos. 139 - 571 -03, 139 - 571 -06, 139- 571 -07,
139- 581 -32, 139 - 581 -33, and 139 - 591 -02 for the
year 1983 -84, in the total amount of $97.20.
The parcels are vacant land with no facilities.
MOTION: Director Hanson made a motion, seconded by
Director Green to approve cancellation of assess-
ment fees. Motion carried by the following roll
call vote:
Wahner,
Smith
NOES: Directors - None
ABSENT: Directors - None
AYES:
Directors -
Crank, Hanson, Green,
Redevelopment Mr. Mattern presented a request from the Redev-
Agency elopment Agency to cancel sewer assessment fees
on A.P. Nos. 422 - 251 -05, 424 - 222 -02, 424 - 222 -03,
424 - 222 -04, 424 - 222 -05, 424 - 222 -06, 424 - 222 -08,
424 - 222 -09, 424 - 222 -11, 424 - 222 -12, 424 - 222 -15,
424- 222 -16, 424 - 222 -13, 424 - 222 -14, 424 - 252 -24,
424 - 252 -03, 424 - 252 -04, 424 - 252 -05, 424 - 252 -06,
424 - 252 -07, and 424 - 252 -08, for the year 1983 -84,
in the total amount of $617.53. The parcels are
vacant land with no facilities.
MOTION: Director Hanson made a motion, seconded by
Director Green to approve cancellation of assess-
ment fees. Motion carried by the following roll
call vote:
AYES: Directors - Wahner, Crank, Hanson, Green,
Smith
NOES: Directors - None
0
ABSENT: Directors - None
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•
AYES:
Directors -
Crank, Hanson, Green,
Redevelopment Mr. Mattern presented a request from the Redev-
Agency elopment Agency to cancel sewer assessment fees
on A.P. Nos. 422 - 251 -05, 424 - 222 -02, 424 - 222 -03,
424 - 222 -04, 424 - 222 -05, 424 - 222 -06, 424 - 222 -08,
424 - 222 -09, 424 - 222 -11, 424 - 222 -12, 424 - 222 -15,
424- 222 -16, 424 - 222 -13, 424 - 222 -14, 424 - 252 -24,
424 - 252 -03, 424 - 252 -04, 424 - 252 -05, 424 - 252 -06,
424 - 252 -07, and 424 - 252 -08, for the year 1983 -84,
in the total amount of $617.53. The parcels are
vacant land with no facilities.
MOTION: Director Hanson made a motion, seconded by
Director Green to approve cancellation of assess-
ment fees. Motion carried by the following roll
call vote:
AYES: Directors - Wahner, Crank, Hanson, Green,
Smith
NOES: Directors - None
0
ABSENT: Directors - None
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City of Costa Mesa Mr. Mattern presented a
of Costa Mesa to cancel
ment fees on A.P. Nos.
422 - 271 -05, 422 - 271 -06,
425 - 193 -01 for the year
amount of $318.00. The
with no facilities.
request from the City
trash and sewer assess -
422- 251 -07, 422 - 271 -04,
115 - 491 -39, and
1983 -84, in the total
parcels are vacant land
MOTION: Director Hanson made a motion, seconded by
Director Green to approve cancellation of assess-
ment fees. Motion carried by the following roll
call vote:
AYES: Directors - Wahner, Crank, Hanson, Green,
Smith
NOES: Directors - None
ABSENT: Directors - None
County of Orange/ Mr. Mattern presented a request from.the County
City of of Orange /City of Newport Beach to cancel sewer
Newport Beach assessment fees on A.P. No. 426 - 113 -02 for the
year 1983 -84, in the total amount of $20.94.
The parcel is a vacant lot with no facilities.
MOTION: Director Hanson made a motion, seconded by
Director Green to approve cancellation of assess-
ment fees. Motion carried by the following roll
call vote:
AYES: Directors - Wahner, Crank, Hanson, Green,
Smith
NOES: Directors - None
ABSENT: Directors - None
City of Mr. Mattern presented a request from the City of
Newport Beach Newport Beach to cancel sewer assessment fees on
A.P. Nos. 425 - 252 -01 and 425 - 252 -02 for the year
1983 -84, in the total amount of $32.40. The
parcels are vacant land with no facilities.
MOTION: Director Hanson made a motion, seconded by
Director Green to approve cancellation of assess-
ment fees. Motion carried by the following roll
call vote:
AYES: Directors - Wahner, Crank, Hanson, Green,
Smith
NOES: Directors - None
ABSENT: Directors - None
State of Mr. Mattern presented a request from the State
California of California to cancel sewer assessment fees on
A.P. Nos. 141 - 531 -01 and 424 - 221 -19 for the year
• 1983 -84, in the total amount of $48.60. The
parcels are vacant land with no facilities.
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MOTION: Director Hanson made a motion, seconded by
Director Green to approve cancellation of assess-
ment fees. Motion carried by the following roll
call vote:
AYES: Directors - Wahner, Crank, Hanson, Green,
Smith
NOES: Directors - None
ABSENT: Directors - None
William Iverson Mr. Mattern presented a request from William
Iverson to cancel trash and assessment fees on
A.P. No. 418 - 062 -11, for the year 1983 -84, in
the total amount of $71.90. The parcel is a
vacant lot with no facilities.
MOTION: Director Hanson made a motion, seconded by
Director Green to approve cancellation of assess-
ment fees. Motion carried by the following roll
call vote:
AYES: Directors - Wahner, Crank, Hanson, Green,
Smith
NOES: Directors - None
ABSENT: Directors - None
L
REFUNDS Mr. Mattern presented a request from Frank Braze
Frank E. Braze for refund of Sewer Assessment fees in the amount
of $9.90, as field investigation showed his •
property at 755 Joanne is not connected to the
sewer but served by a septic tank.
MOTION: Director Hanson made a motion, seconded by
Director Green, to approve refund of $9.90 to
Frank Braze, Post Office Box 35, Litchfield,
California 96117, on A.P. No. 115- 621 -20. Motion
carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green,
Smith
NOES: Directors - None
ABSENT: Directors - None
Occupancy Report Mr. Mattern read the Occupancy Report showing
there had been neither increase nor decrease in
the trash and garbage collection as of May 1,
1984; the total remains 20.612.50 units.
On motion by Director Green, seconded by Director
Smith, and unanimously carried, the Occupancy
Report was received and filed.
Financial Report On motion by Director Hanson, seconded by
Director Smith, and unanimously carried, the
Financial Report for April 1984 was approved as •
submitted by Mr. Oman.
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Project Status Mr. Hamers presented the Project Status Report
Report as follows: Construction on the Adams Avenue
Pumping Station is proceeding and should be
completed by the end of June; the project to
Update District Records at City is continuing;
an additional letter requesting waiver from
night construction was forwarded to Caltrans on
the Newport Boulevard Sewer.
Flower Avenue An in- depth study of future City zoning for the
Sewer Project Flower Avenue Sewer has led to the disclosing of
additional segments of line requiring additional
capacity. Therefore, only new improvements within
Flower Avenue will be constructed at this time,
with proposed improvements on Santa Ana Avenue
constructed at a later date. The total amount
of sewer construction will be relatively the same
but all within Flower Avenue.
Pomona Avenue Mr. Mattern informed the Board that the Pomona
Sewer Project Avenue Sewer Project, No. 1112100 -80, has been
Final Acceptance satisfactorily completed as contracted with
Miramontes Construction Company, Inc., 623 North
Vineland, La Puente, California 91744, according
to plans and specifications.
MOTION Director Hanson made a motion, seconded by
Director Smith to accept the improvements as
• proposed for dedication; authorize the filing of
the Notice of Completion; authorize payment of
5% retention 35 days after Notice of Completion
is recorded; exonerate Labor and Material Bond
and Faithful Performance Bonds after retention is
paid; and exonerate the loo Guarantee Bond one
year after Notice of Completion is recorded.
Motion carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green,
Smith
NOES: Directors - None
ABSENT: Directors - None
South Coast Plaza Mr. Mattern informed the Board that the improve -
Sewer Interconnect ments to the sewer interconnect line by South
Final Acceptance Coast Plaza, 3315 Fairview Road, Costa Mesa,
California 92626, has been satisfactorily com-
pleted and recommended acceptance and return of
the cash deposit.
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MOTION: Director Green made a motion, seconded by
Director Crank, to authorize acceptance of the
project and refund of the cash deposit in the
amount of $1,500. Motion carried by the follow-
ing roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green,
Smith
NOES: Directors - None
ABSENT: Directors - None
Claim - The City forwarded a claim to the District for
Monette Novelli damages to the front end alignment of a vehicle
Adams Avenue owned by Monette Novelli, 14382 Lyndon Street,
Pump Station Garden Grove. The incident reportedly occurred
on Adams Avenue near Shantar during the time that
the construction of the Adams Avenue Pumping
Station was taking place.
MOTION: Director Hanson made a motion, seconded by
Director Smith to deny the claim and to notify
Ms. Novelli that the matter has been referred to
the contractor, Floyd- Kordick, J.V., and his
insurance carrier. Motion carried by the follow-
ing roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green,
Smith
NOES: Directors - None •
ABSENT: Directors - None
Claim - A claim has been made to the District for addi-
Robert Baker tional compensation on the Tustin Avenue Pumping
Tustin Avenue Station Project in the amount of $24,481.90, by
Pumping Station Robert Baker Construction Company.
MOTION: Director Hanson made a motion, seconded by
Director Smith, to deny the claim and to notify
the claimant's attorneys, Collins & Greer of
Temecula, California. Motion carried by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green,
Smith
NOES: Directors - None
ABSENT: Directors - None
Sewer Services Mr. Mattern presented a draft Sewer Services
Assessment Policy Assessment Policy. Staff was directed to review
and prepare in final form for adoption at the
June meeting.
•
Warrant Report Director Hanson made a motion, seconded by
No. 83 -19 Director Crank, authorizing the President and
Secretary to sign Report No. 83 -19, instructing
the County Auditor to draw a warrant from the
Costa Mesa Sanitary District General Fund in
the amount of $228,350.56. Motion carried by
the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green,
Smith
NOES: Directors - None
ABSENT: Directors - None
Warrant Report Director Hanson made a motion, seconded by
No. 83 -20 Director Crank, authorizing the President and
Secretary to sign Report No. 83 -20, instructing
the County Auditor to draw a warrant from the
Costa Mesa Sanitary District No. 7 Trunk Sewer
Fund in the amount of $3,800. Motion carried
by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green,
Smith
NOES: Directors - None
ABSENT: Directors - None
ISDOC Meeting Director Smith reported on the recent meeting
of the Independent Special Districts of Orange
• County which he attended in place of Director
Hanson.
0
OCSD Presidents Announcement was made that Director Hanson has
Elected been elected President of Orange County Sanita-
tion District No. 1 and Director Wahner elected
President of District No. 6.
ADJOURNMENT President Wahner declared the meeting adjourned
at 9:13 p.m.
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