Minutes - Board - 1984-01-12P'
Call to Order
Roll Call
MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
January 12, 1984
The meeting was called to order by President
Wahner at 7:30 p.m.
Present: Directors - Wahner, Crank,
Hanson, Green, Smith
Absent: Directors - None
Officials Present: Roy June, Attorney
Rob Hamers, Engineer
Edrick Miller, Financial
Advisor
Florine Reichle, Assistant
Secretary
WRITTEN Ms. Reichle presented a letter from Irene Savin,
COMMUNICATIONS thanking the Board for their consideration in
granting her a refund on the trash assessment on
her deceased brother's estate.
MINUTES: On motion by Director Hanson, seconded by Director
December 8, 1983 Green and unanimously carried, the minutes of
the regular meeting of December 8, 1983, were
approved as distributed and posted.
December 15, 1983 On motion by Director Crank, seconded by Director
Green and unanimously carried, the minutes of
the adjourned meeting of December 15, 1983, were
approved as distributed and posted.
REPORTS Ms. Reichle presented a request from Green
Refunds - Properties, for refund of Sewer.:- Assessment fees
Green Properties in the amount of $46.07. Parcel No. 424 - 252 -16
was incorrectly assessed $62.27 instead of $16.20.
MOTION Director Hanson made a motion, seconded by Director
Crank, to refund $46.07 to Green Properties,
320 Ashton Drive, Laguna Beach, California 92651.
Motion carried by the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hanson,
Green, Smith
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
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Fairview Village Ms. Reichle presented a request from Fairview
Homeowners Village Homeowners Association for refund of sewer,
assessment fees in the amount of $9.90. Parcel
No. 419 - 142 -35 is a private street entering a
condominium project.
MOTION Director Green made a motion, seconded by Director
Crank, to refund $9.90 to Fairview Village Home-
owners Association, 2478 Fairview Way, Costa Mesa,
California 92626. Motion carried by the following
roll call vote:
AYES: DIRECTORS:
NOES: DIRECTORS:
ABSENT: DIRECTORS:
Wahner, Crank, Hanson,
Green, Smith
None
None
Christ Lutheran Ms. Reichle presented a request from H. L. Homer,
Church Christ Lutheran Church, for refund of trash
assessment fees in the amount of $124. Parcel
No. 115 - 593 -24 is owned by Church, used as a
parsonage and, therefore, is tax exempt. They do
not use curbside service.
MOTION Director Crank made a motion, seconded by Director
Smith, to refund $124 to Christ Lutheran Church,
760 Victoria Street, Costa Mesa, California 92627.
Motion carried by the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hanson,
Green, Smith
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
ASSESSMENT Ms. Reichle presented a request from the State of
CANCELLATIONS California for cancellation of sewer assessment
State of California fees on the following parcels, which are small
strips of vacant land: Parcel Nos. 115 - 251 -20,
114 - 251 -22, 115- 242 -23, 141 - 531 -02, 419 - 091 -10,
and 419 - 091 -13, in the total amount of $97.20.
MOTION Director Crank made a motion, seconded by Director
Smith, to cancel sewer assessment fees on the above
parcels owned by the State of California. Motion
carried by the following roll call vote:
AYES: DIRECTORS:
NOES: DIRECTORS:
ABSENT: DIRECTORS:
-2-
Wahner, Crank, Hanson,
Green, Smith
None
None
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AL State of California, Ms. Reichle presented a second request from the
Department of State of California for cancellation of sewer
Transportation assessment fees on the following parcels, which
are small strips of vacant land; Nos. 419- 112 -01,
419 - 151 -09, 424 - 221 -02, 424 - 221 -17, and 424 - 261 -03,
in the total amount of $327.24.
MOTION Director Hanson made a motion, seconded by Director
Crank, to cancel sewer assessment fees on the above
parcels, owned by the State of California, Depart-
ment of Transportation. -Motion carried by the
following roll call vote:
AYES: DIRECTORS:
NOES: DIRECTORS:
ABSENT: DIRECTORS:
Wahner, Crank, Hanson,
Green, Smith
None
None
County of Orange Ms. Reichle presented a request from the County of
Orange to cancel sewer and trash assessment fees
on Parcel No. 439 - 092 -09, a vacant lot. Sewer
assessment fees are in the amount of $16.20 and
trash assessment fees in the amount of $62, or a
total amount of $78.20.
0 MOTION Director Hanson made a motion, seconded by Director
Smith, to cancel sewer and trash assessment fees
on the above parcel owned by the County of-Orange.
Motion carried by the following roll call vote:
AYES: DIRECTORS:
NOES: DIRECTORS:
ABSENT: DIRECTORS:
Wahner, Crank, Hanson,
Green, Smith
None
None
Occupancy Report Ms. Reichle read the Occupancy Report showing
there had been neither increase nor decrease in
the trash and garbage collection as of January 1,
1984. The total of 20,612.50 remains the same.
MOTION On motion by Director Hanson, seconded by Director
Green, and unanimously carried, the Occupancy
Report was received and filed.
Financial Report On motion by Director Hanson, seconded by Director
Smith, and unanimously carried, the Financial
Report for December 1983, was approved as sub-
mitted by Mr. Miller.
Project Status Mr. Hamers presented the Project Status Report as
. Report follows: preconstruction meeting on the Adams
Avenue Pumping Station was held January 9, 1984;
project to update District records is continuing;
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:y
Project Status stop notices filed against the 23rd Street Pumping
Report Station and Force Main Project are being trans -
(Continued) mitted to the bonding company's attorney for
payment; design phase on Newport Boulevard and
Pomona Avenue Sewers is continuing.
MOTION On motion by Director Green, seconded by Director
Hanson, and unanimously carried, the Project Status
Report was received and filed.
Annexation No. 211 Mr. June informed the Board that the Local Agency
Formation Commission had authorized the District
to annex the property described in Annexation No.
211 without notice of public hearing by the Board,
and without election, since it is an annexation
requested by 100 percent of the owners of the
real property being annexed. An Environmental
Impact Report on said property has been completed
and accepted by the City of Costa Mesa as the Lead
Agency, pursuant to the California Environmental
Quality Act of 1970.
Resolution Director Crank made a motion, seconded by Director
No. 84 -189 -A Smith, that Resolution No. 84 -189 -A being A
RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA
MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA,
DECLARING AND ORDERING CERTAIN TERRITORY ANNEXED
TO THE COSTA MESA SANITARY DISTRICT WITHOUT HEARIN
OR ELECTION AND ESTABLISHING AND ASSIGNING TAX CODE
AREA FOR ANNEXATION NO. 211 be adopted. Motion was
carried by the following roll call vote:
AYES: DIRECTORS:
NOES: DIRECTORS:
ABSENT: DIRECTORS:
Wahner, Crank, Green,
Smith
Hanson
None
Annexation No. 213 Mr. June informed the Board that the Local Agency
Formation Commission had authorized the District
to annex the property described in Annexation
No. 213 without notice of public hearing by the
Board, and without notice of public hearing by
the Board, and without election, since it is an
annexation requested by 100 percent of the owners
of the real property being annexed. A Negative
Declaration of said property has been completed by
the City of Costa Mesa as the Lead Agency, pur-
suant to the California Environmental Quality Act
of 1970.
Resolution Director Crank made a motion, seconded by Director
No. 84 -190 -A Hanson, that Resolution No. 84 -190 -A being A
RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA
MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA,
DECLARING AND ORDERING CERTAIN TERRITORY ANNEXED
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Resolution TO THE COSTA MESA SANITARY DISTRICT WITHOUT HEARING
No. 84 -190 -A OR ELECTION AND ESTABLISHING AND ASSIGNING TAX CODE
(Continued) AREA FOR ANNEXATION. NO. 213 be adopted. Motion was
carried by the following roll call vote:
AYES: DIRECTORS:
NOES: DIRECTORS:
ABSENT: DIRECTORS:
Wahner, Crank, Hanson,
Green, Smith
None
None
State of While installing a sign on Newport Boulevard at
California - Mesa Drive in June 1983, a Caltrans crew punched
Release on into the-District sewer lines. Caltrans has
District's Claim acknowledged their error and are now ready to
reimburse the District for the cost of repairs,
in the amount of $2,208.22.
0 MOTION Director Green made a motion, seconded by Director
Crank, to authorize the President and Secretary to
sign the Release from the State of California on
M&M
AYES: DIRECTORS: Wahner, Crank, Hanson,
Green, Smith
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Request for
Baker Construction Company has requested additional
Additional
compensation for the Tustin Avenue Project due to
Compensation from
the presence of ground water at elevations higher
Baker Construction
than what was discovered in the soils report.
on Project 1112100 -74
Mr. Hamers reported that review of the District's
inspector's reports revealed that the ground water
elevation was not at the elevation claimed by
Baker Construction but was found to be closer to
that disclosed in the soils report. The presence
of excess water on the job site appeared to be due
to a lack of control'of surface water from both
rain water and water discharged from the commercial
development adjacent to the site. Further, he
reported the presence of ground water at elevations
different from those shown in the soils report is
not basis for additional compensation, according to
Section 2 -7 Subsurface Data, of the Standard Speci-
fications for Public Works Construction. These
specifications are referenced in, and made a part
of, the contract documents for the project.
MOTION
Director Hanson made a motion, seconded by Director
Smith, to deny the claim for additional compensa-
tion based upon Mr. Hamers' report. Mr. Hamers
was instructed to send a letter to Baker Construc-
tion informing them of the Board's decision.
Motion was carried by the following roll call vote:
AYES: DIRECTORS:
NOES: DIRECTORS:
ABSENT: DIRECTORS:
Wahner, Crank, Hanson,
Green, Smith
None
None
State of While installing a sign on Newport Boulevard at
California - Mesa Drive in June 1983, a Caltrans crew punched
Release on into the-District sewer lines. Caltrans has
District's Claim acknowledged their error and are now ready to
reimburse the District for the cost of repairs,
in the amount of $2,208.22.
0 MOTION Director Green made a motion, seconded by Director
Crank, to authorize the President and Secretary to
sign the Release from the State of California on
M&M
MOTION the above claim. Mot
(Continued) roll call vote:
AYES: DIRECTORS:
NOES: DIRECTORS:
ABSENT: DIRECTORS:
on carried by the following
Wahner, Crank, Hanson,
Green, Smith
None
None
Easement Deed Mr. Hamers reported a portion of Center Street is
Center Street being abandoned by the City as part of the
between Park Redevelopment Project and the City's first order
and Harbor of business is to grant the District an easement
over the sewer lines in Center Street. The
District would then have the rights to maintain
the lines. He offered this as an informational
item since it first has to be approved by the City
Council and the Redevelopment Agency and then will
be submitted to the District for acceptance.
Warrant Report Director Hanson made a motion, seconded by Director
No. 83 -13 Crank, to authorize the President and Secretary to
sign Report No. 83 -13, instructing the County
Auditor to draw a warrant from the Costa Mesa
Sanitary District General Fund in the amount of
$159,562.53. Motion was carried by the following
roll call vote:
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AYES: DIRECTORS: Wahner, Crank, Hanson, •
Green, Smith
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Warrant Report Director Hanson made a motion, seconded by Director
No. 83 -14 Green, to authorize the President and Secretary to
sign Report No. 83 -14, instructing the County
Auditor to draw a warrant from the Costa Mesa
Sanitary District No. 7 Trunk Sewer Fund in the
amount of $63,228.20. Motion was carried by the
following roll call vote:
AYES: DIRECTORS:
NOES: DIRECTORS:
ABSENT: DIRECTORS:
Wahner, Crank, Hanson,
Green, Smith
None
None
Wahner Appointed Director Hanson announced that President Wahner
to Committee had recently been appointed to OCSD Board Fiscal
Policy Committee for a two -year term.
Adjournment President Wahner declared the meeting adjourned
at 8:00 p.m.
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President Secr tary