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Minutes - Board - 1983-10-13MINUTES OF-THE REGULAR MEETING BOARD OF DIRECTORS COSTA MESA SANITARY DISTRICT October 13, 1983 Call to Order The meeting was called to order by President Wahner at 7:30 p.m. Roll Call Present: Directors - Wahner, Crank, Hutchison, Hanson, Green Absent: Directors - None Officials Present: Bruce Mattern, Manager Roy June, Attorney Robert Oman, Finance Director Rob Hamers, Engineer Florine Reichle, Assistant Secretary . Guests: Nancy Zeleznikar, Member of the Orange County Grand Jury .Bob Kusnik,. Orco Disposal,,Inc. Keith Park, Lathan & Watkins Orville Meyers, C. J. Segerstrom and Sons MINUTES: On motion by Director Green, seconded by Director September 8, 1983 Hutchison, the minutes of the regular meeting on September 8, 1983, were approved as distributed and posted. September 15, 1983 On motion by Director Hanson, seconded by Director Hutchison, the minutes of the regular adjourned meeting were approved as corrected, distributed and posted. WRITTEN Mr. Mattern distributed copies of a letter from COMMUNICATIONS: Engineering- Science Company regarding Waste to Energy - Solution to the Refuse Crisis. Sewer Easement Mr. Mattern reported that further staff review South Coast Plaza showed that it would be difficult to enact District policy regarding public versus private sewer in this circumstance. The District could relinquish only that portion of sewer being relocated; this would create a system where public facilities would connect to private facilities then tie into public again. Since this would not appear feasible !. nor desirable, he recommended acceptance of the new easement and maintenance of the relocated sewer subject to the following conditions: Sewer Easement 1. Relocated sewer to be designed in accordance South Coast Plaza with District standards as approved by the (Continued) District Engineer. 2. New sewer to be constructed in accordance with District standards subject to inspection and acceptance by the District Engineer. 3. New sewer to be tested and accepted by the District Engineer. 4. New easement deed to be approved by the District Engineer and Attorney for District. Mr. Meyers addressed the Board and said his company has no objection to the conditions set. MOTION On motion by Director Hutchison, seconded by Director Hanson, staff recommendation on the sewer relocation, including the conditions stated, was approved by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green, NOES: DIRECTORS: None ABSENT: DIRECTORS: None REPORTS On motion by Director Hanson, seconded by Director Refund Requests Hutchison, request for refund of trash assessment fees in the amount of $62 by Herbert Sampson, 1604 Newport Boulevard, Costa Mesa, California 92627, on Parcel No. 425 - 432 -03, was approved by the following roll call vote: MOTION AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: None C] Edward Ban On motion by Director Hanson, seconded by Director Hutchison, request for refund of trash assessment fees in the amount of $31 by Edward Ban, 2145 Orange Avenue, Costa Mesa, California 92627, on Parcel No. 426- 132 -12, was approved by the following roll call vote: MOTION AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: None • -2- ,i .• . Donald White On motion by Director Crank, seconded by Director alft Hutchison, the request for refund of $30 exces- sively charged Donald White, 4408 Blueridge Drive, Riverside, California 92505, on a fixture connec- tion pemit, was approved by the following roll call vote: • MOTION AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: None Susan Yekich On motion by Director Hanson, seconded by Director Crank, the request for refund of $35 excessively charged Susan Yekich, 2646 Basswood, Newport Beach, California 92660, on a fixture connection permit, was approved by the following roll call vote: MOTION AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: None Liliana Rothman On motion by Director Crank, seconded by Director Hutchison, the request for refund of $15 exces- sively charged Liliana Rothman, 2832 Nevis Circle, Costa Mesa, California 92626, on a fixture connec- tion permit, was approved by the following roll call vote: MOTION AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: None Sewer Assessment Mr. Mattern presented a request from the City of Cancellation Costa Mesa to cancel sewer assessment charges on two parcels; Parcel No. 422 - 203 -23 is vacant, no City of Costa Mesa dwelling exists, sewer assessment of $16.20 should be removed; Parcel No. 425 - 442 -12 is a parking district only, sewer assessment of $16.20 should be removed and cancelled; both are for 1983 -84. MOTION Director Hanson made a motion, seconded by Director Crank, to approve cancellation as requested. Motion carried by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: None -3- Occupancy Report Mr. Mattern read the Occupancy Report showing an increase in occupancies of 14.5 units, bringing the total as of October 1, 1983, to 20,660 units. MOTION On motion by Director Crank, seconded by Director Hutchison, and unanimously carried, the report was received and filed. Financial Report On motion by Director Hutchison, seconded by Director Green, and unanimously carried, the Financial Report for September 1983 was approved as submitted by Mr. Oman. Project Status Mr. Hamers reported the Adams Avenue Pumping Report Station project went out to bid on October 7, 1983. The purchase of the pumps and other equipment was completed as authorized by the Board; the project to Update District Records at City is continuing; and construction is expected to be completed soon on the 23rd Street Pumping Station. Engineer Commended The Board commended Mr. Hamers on his savings to the District. The conversion of the existing pump stations to submercibles versus the construction of new stations, saves the District approximately $50,000. They also asked Mr. Hamers to provide them with annexation and sewer atlas maps at the next meeting. POMONA AVENUE Mr. Hamers presented a proposal for the design SEWER PROJECT phase of the Pomona Avenue Sewer. The sewer line No. 1112100 -80 in Pomona Avenue south of 17th Street connecting to the County Sanitation District Trunk is under- sized and additional capacity is required. An 18" parallel line is required to alleviate the shortfall. He proposed doing the work at the following per diem rates: Engineering $ 40 /hr. Drafting 35 /hr. Surveying 125 /hr. The total design phase cost will not exceed $9,200; billing will be for the actual time worked. MOTION On motion by Director Hanson, seconded by Director Green, the proposal was approved by the following roll call vote: AYES: DIRECTORS: NOES: DIRECTORS: ABSENT: DIRECTORS: -4- Wahner, Crank, Hutchison, Hanson, Green None None i, U • , NEWPORT BOULEVARD Mr. Hamers presented a proposal for the design ObAft SEWER PROJECT phase of the Newport Boulevard Sewer Project from No. 1112100 -79 Victoria Street to Fairview Road. As confirmed in the Master Plan ;Update, this construction will alleviate the capacity deficiencies that now exist. He proposed doing the work at the following per diem rates: Engineering $ 40 /hr. Drafting 35 /hr. Surveying 125 /hr. The total design phase cost will not exceed $9,700; billing will be for the actual time worked'. MOTION On motion by Director Hanson, seconded by Director Green, the proposal was approved by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: None Orco Disposal, Inc. Mr. Mattern said .request was received from Orco Request to Assign Disposal, Inc., to assign the contract between Contract to.Jayc.ox the District and Orco to Jaycox Disposal, Inc., Disposal their parent company. Mr. Kusnick said the company ® will continue to be owned by Raul Rangel and the change would have no effect on services rendered under the terms of the agreement. Orco Disposal will be an operating division of Jaycox Disposal, Inc., rather than a separate corporation Mr. June said the questions he had regarding insurance requirements had been satisfied and he could voice no objection. MOTION On motion by Director Hanson, seconded by Director Hutchison, the request was approved by the follow- ing roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: None Annexation No. 211 Mr. June presented a resolution making application Making Application to the Local Agency Formation Commission for Annexation No. 211 to the Costa Mesa Sanitary District.- He informed the Board that annexation fees had been received along with the letter of request. 'S•7Z Resolution Director Green made a motion, seconded by Director No. 83 -398 Hanson, that Resolution No. 83 -398, being A RESO- LUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, MAKING APPLICATION TO THE LOCAL AGENCY FORMATION COMMISSION OF ORANGE COUNTY, CALIFORNIA, FOR THE ANNEXATION OF TERRITORY TO THE DISTRICT, BEING ENGINEER'S NO. 211, be adopted. Motion was carried by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: None Zero Tax Exchange Mr. June informed the Board that a resolution con - Annexation No. 211 senting to Zero Tax Exchange would be required by the County before application for annexation can be accepted. Resolution Director Hanson made a motion, seconded by Director No. 83 -399 Hutchison, that Resolution No. 83 -399, being A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, CONSENTING TO ZERO TAX EXCHANGE ON ANNEXATION NO. 211 TO THE DISTRICT; ESTABLISHING CONDITIONS OF WAIVER AND STATING REASONS THEREFOR, be adopted. Motion was carried by the following roll call vote: 40 AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: None DETACHMENT Mr. June informed the Board that the Local Agency NO. 83 -01 Formation Commission by their Resolution No. 83 -44 has designated the Costa Mesa Sanitary District as the conducting district in Detachment No. 83 -01 and has directed the Board to initiate proceedings in accordance with Chapter 1, Part 5, Division 1 of Title 6 of the Government Code. Resolution Director Crank made a motion, seconded by Director No. 83 -400 Hutchison, that Resolution No. 83 -400, being A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, INITIATING PROCEEDINGS FOR THE DETACHMENT OF CERTAIN TERRITORY FROM THE DISTRICT; SETTING FORTH REASONS FOR THE PROPOSED DETACHMENT; FIXING THE TIME AND PLACE FOR HEARING ON THE PROPOSED DETACH- MENT; AND PROVIDING FOR THE LODGING OF PROTESTS, MOTION IF ANY, be adopted. Motion carried by the follow- ing roll call vote: • Resolution No. 83 -400 OW (Continued) AYES: DIRECTORS: NOES: DIRECTORS: ABSENT: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green None None DATE OF PUBLIC Ms. Reichle was directed to make the appropriate HEARING SET notifications that the Public Hearing is to be held on the 8th day of December, 1983, at 7:30 p.m., in the Council Chambers of the Costa Mesa Civic Center, 77 Fair Drive, Costa Mesa, California. WARRANT REPORT Director Hanson made a motion, seconded by Director NO. 83 -08 Hutchison, to authorize the President and Secretary to sign Report No. 83 -08, instructing:the County Auditor to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $181,441.42. Motion carried by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: None WARRANT REPORT Director Hanson made a motion, seconded by Director NO. 83 -09 Hutchison, to authorize the President and Secretary to sign Report No. 83 -09, instructing the County Auditor to draw a warrant from the Costa Mesa Sanitary District No. 7 Truck Sewer Fund in the amount of $21,897.08. Motion carried by the following roll call vote: -7- AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: None ORAL COMMUNICATIONS Hanson Congratulated President Wahner congratulated Director Hanson on his recent public appointment. County Surplus Director Hanson said a letter had been forwarded Property to him from the Orange County General Services Agency showing the availability of some surplus property which may be of interest to the District when considering solid waste disposal alternatives. Staff was directed to follow up on the availability of this parcel and to see what other properties might be named surplus. Mr. Oman was asked to check on the possibility of entering into a joint powers agreement with other neighboring agencies to purchase property such as this to report at the next meeting. -7- Grand Jury Member Mrs. Zeleznikar thanked the Board for allowing Expresses Thanks her to attend the Board Meetings. She said the Grand Jury was satisfied with her report that the Costa Mesa Sanitary District is being governed honestly and efficiently. She commended the Board for their leadership and said she would no longer be monitoring the meetings. ADJOURNMENT: President Wahner declared the meeting adjourned at 8:33 p.m. I�1 � resident cretary 7 •