Minutes - Board - 1983-09-150
e , -._ -`i-
Call to Order
Roll Call
MINUTES OF THE REGULAR ADJOURNED MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
September 15, 1983
The meeting was called to order by President
Wahner at 7:30 p.m.
Present: Directors - Wahner, Crank,
Hutchison, Hanson, Green
Absent: Directors - None
Officials Present: Bruce Mattern, Manager
Roy June, Attorney
Robert Oman, Finance Director
Rob Hamers, Engineer
Florine Reichle, Assistant
Secretary
GUESTS: Nancy Zeleznikar, member of the Orange County
Grand Jury; and Orville Meyers, C. J. Segerstrom
and Sons.
SMINUTES: On motion by Director Crank, seconded by Director
August 11, 1983 Hutchison, the minutes of the regular meeting on
August 11, 1983, were approved as distributed and
posted.
August 18, 1983 On motion by Director Green; seconded by Director
Hutchison, the minutes of the adjourned meeting
on August 18, 1983, were approved as distributed
and posted.
WRITTEN Mr. Mattern circulated a copy of the article that
COMMUNICATIONS: appeared in the Orange Coast Daily Pilot recently
about sewer and trash fees and distributed copies
of the 1982 -83 Audit Report.
Sewer Easement Mr. Orville Meyers, Director of Engineering,
South Coast Plaza South Coast Plaza, addressed the Board requesting
approval to relocate one section of sewer main
owned and maintained presently by the District.
According to a change in Board policy it has been
suggested that all the sewers within this portion
of South Coast Plaza be returned' to the Plaza as
private facilities. He stated the Plaza has neither
the equipment, personnel nor expertise to own and
operate a sewer system of their own. For this
• reason, he asked the Board to consider maintaining
4 ti4
Sewer Easement the facility. The Board directed staff to inves-
South Coast Plaza tigate and give their recommendation at the next
(Continued) meeting. They further directed that permits be
issued, prints checked, and inspection furnished
during this thirty -day period so that progress
will not be halted.
REPORTS Mr. Mattern read the Occupancy Report showing the
Occupancy total as of September 1, 1983, at 20,645.5 units
indicating there had been neither increase nor
decrease in the trash and garbage collection count.
MOTION
On motion by Director Hutchison, seconded by Direc-
tor Crank, and unanimously carried, the report was
received and filed
Financial
On motion by Director Hanson, seconded by Direc-
tor Green, and unanimously carried, the Financial
Report for August 1983 was approved as submitted
by Mr. Oman.
Project Status
Mr. Hamers reported on the current projects: The
Records Update Project is continuing, and con-
struction is nearly completed on the 23rd Street
Pumping Station and he anticipates the project
will be ready for acceptance at the October meeting.
Adams Avenue
Mr. Hamers requested authorization to negotiate
Pump Station
directly with ABS Pump Manufacturer's representa-
tive as a single source vendor for the purchase of
three pumps, electrical panel, and float switches
for the Adams Avenue Pumping Station, a total cost
not to exceed $19,500. The request is made for
reasons of conformity as pumps in the Tustin Ave-
nue and 23rd Street Pumping Stations would then be
interchangeable. Adaptation of other type pumps
would be excessively expensive.
MOTION
On motion by Director Hanson, seconded by Director
Crank, authorization was approved by the following
roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Superior Avenue Mr. Mattern reported that approval has been received
Detachment 83 -01 from the Local Agency Formation Commission for the
District to initiate proceedings for the Superior
Avenue Detachment. The resolution will come before
the Board at the October meeting with the recom-
mended date of the public hearing in December. is
- 2 -
"', , . '.
POLICY STATEMENT
Mr. Mattern presented a Policy Statement on Change
Orders on
Orders to Capital Improvement Projects.
Presently
•Change
Capital Improvement
any change in contract must have Board
approval..
Projects
The proposed policy would give the-staff
necessary
latitude in dealing with minor Capital
Improvement
Project Change Orders.
MOTION
On motion by Director Hanson, seconded
by Director
Hutchison, the policy was adopted to be
effective
immediately, by the following roll call
vote:
AYES: DIRECTORS: Wahner, Crank,
Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Warrant Report Director Crank made a motion, seconded by Director
No. 83 -06 Green, to authorize the President and Secretary to
sign Report No. 83 -06 instructing the County Auditor
to draw a warrant from the Costa Mesa Sanitary Dis-
trict General Fund in the amount of $195,962.29.
Motion carried by the following roll call vote:
Warrant Report
No. 83 -07
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Director Crank made a motion, seconded by Director
Green, to authorize the President and Secretary
to sign Report No. 83 -07 instructing the County
Auditor to draw an immediate warrant from the
Costa Mesa Sanitary District General Fund in the
amount of $5,735.85 releasing the retention to
Baker Construction Company. Motion carried by the
following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Orange County President Wahner circulated a copy of the Orange
Sanitation Districts County Sanitation Districts list of positions
Representation taken by the Orange County agencies regarding a
single director representing all districts in
which the agency is a member. The Costa Mesa
and Garden Grove Sanitary Districts conditioned
their response in favor upon one hundred percent
consent of all member agencies. Cities of Brea
and Tustin were not in favor and the City of
Huntington Beach so far had not replied. All
other agencies were in favor.
- 3 -
Appointees Named Director Hanson announced that President Jim Wahner
has been appointed to the OCSD Building Committee. •
President Wahner congratulated Director Hanson on
his appointment as Commissioner of -the Santa Ana
River Flood Protection Agency representing OCSD.
Rotary Combustor Director Hanson gave a brief summary of the meeting
System of Solid he attended at the County Office of Waste Manage -
Waste Disposal ment put on by O'Connor Combustor Corporation.
Discussion followed about the cost effectiveness
of converting waste to energy. Director Hanson was
directed to work with staff in contacting other
agencies or cities to find out what studies are
currently being made on the subject.
Invitation Extended President Wahner said if there is no objection by
the Board he would like to invite Steven Smith,
who will be taking the Place of Director Hutchison
in December, to attend the Board meetings. There
were no objections.
ADJOURNMENT: President Wahner declared the meeting adjourned
at 8:30 p.m.
- 4 -
1— 40
Secretary
is