Minutes - Board - 1983-07-14MINUTES OF THE REGULAR ADJOURNED MEETING
BOARD OF DIRECTORS
® COSTA MESA SANITARY DISTRICT
July 14, 1983
Call to Order The meeting was called to order by President
Wahner at 7:30 p.m.
Roll Call Present: Directors - Wahner, Crank,
Hutchison, Hanson, Green
Absent: Directors - None
Officials Present: Bruce Mattern, Manager
Robert Oman, Finance Director
Roy June, Attorney
Rob Hamers, Engineer
Florine Reichle, Assistant
Secretary
MINUTES On motion by Director Green, seconded by Director
June 9, 1983 and Hutchison, and unanimously carried, the mintues
June 13, 1983 of the regular meeting of June 9, 1983, and the
adjourned meeting on June 13, 1983, were approved
as distributed and posted.
•WRITTEN Mr. Mattern circulated copies of the California
COMMUNICATIONS Special Districts' Association Newsbrief; hand-
book for election material; and a report on the
Capistrano Bay Park and Recreation District.
TRASH ASSESSMENT Mr. Mattern said request was received from the
CANCELLATION Newport -Mesa School District to cancel trash
Newport -Mesa assessment charges from 1977 -78 on A.P.
School District No. 422 - 015 -51, owned by the Newport -Mesa School
District.
MOTION On motion by Director Crank, seconded by Director
Green, the cancellation was approved by the
following roll call vote:
AYES: DIRECTORS:
NOES: DIRECTORS:
ABSENT: DIRECTORS:
Wahner, Crank, Hanson,
Green
Hutchison
None
Marveen Maxwell Mr. Mattern presented a request from the County
to cancel trash assessment fees from 1976 -77 on
A.P. No. 439 - 231 -32, owned by Marveen Maxwell.
The property is classified as tax exempt.
MOTION On motion by Director Crank, seconded by Director
• Green, the request was approved by the following
roll call vote:
MOTION AYES: DIRECTORS: Wahner, Crank, Hutchison,
(Continued) Hanson, Green
NOES: DIRECTORS: None •
ABSENT: DIRECTORS: None
REFUND /TRASH Mr. Mattern presented a request from Robert J.
ASSESSMENT Smith, 2245 Orange Avenue, Costa Mesa, California,
Robert Smith for refund of Trash Assessment Charges in the
amount of $93, on A.P. No. 426 - 062 -11, a commer-
cial property that was coded incorrectly.
MOTION On motion by Director Hanson, seconded by Director
Crank, the request was denied because it was not
received before the deadline of April 30, by the
following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
REPORTS Mr. Mattern read the Occupancy Report indicating
Occupany there have been no changes during the past month,
leaving the total as of July 1, 1983, at
21,051.5 units.
MOTION On motion by Director Hutchison, seconded by
Director crank, and unanimously carried, the
report was received and filed.
Financial On motion by Director Hanson, seconded by Director
Green, and unanimously carried, the Financial
Report for June 1983 was approved as submitted
by Mr. Oman.
Project Status Mr. Hamers reported the Master Plan Update is
complete and copies are distributed for review;
construction is nearing completion on the
Modifications to Existing Pumping Stations; design
phase is continuing on the Adams Avenue Pumping
Station; project to Update District Records at
City is continuing; and construction is underway
on the 23rd Street Pumping Station and Force Main.
MOTION On motion by Director Hanson, seconded by Director
Crank, and unanimously carried, the Project Status
Report was received and filed.
MODIFICATIONS TO Mr. Hamers presented two Change Orders from
EXISTING PUMPING Gallacher Company, Inc., on Project No. 1112100 -73:
STATIONS Change Order No. 1, to rehabilitate the Sea Bluff
Change Orders 1 & 2 Pumping Station in the amount of $2,900; and
Change Order No. 2, to provide a new door for the
Victoria Pumping Station, in the amount of $700. •
-2-
MOTION On motion by Director Hanson, seconded by Director
Crank, Change Orders Nos. 1 and 2 to the Modifi-
cations to Existing Pumping Stations in the amount
of $3,600, were approved by the following roll
call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
TUSTIN AVENUE Manager Mattern informed the Board that Baker
PUMPING STATION Construction, 26045 Douglass Avenue, Murrieta,
Final Acceptance California 92362, has completed the construction
of Tustin Avenue Pumping Station in accordance
with approved plans and specifications.
MOTION
Director Hutchison made a motion, seconded by
Director Hanson, that the Tustin Avenue Pumping
Station be accepted and the Notice of Completion
filed with the County Recorder; the retention
of $5,735.85 be paid to the Contractor 35 days
from the date of recording; the Faithful
Performance and Labor and Materials Bonds be
exonerated 35 days from date of recording; and
that the One -Year Guarantee Bond be held for
one year from date that Notice of Completion is
filed. Motion carried by the following roll
•
call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Emergency Repair
Mr. Mattern informed the Board that on June 21,
Mesa Drive east of
1983, a Caltrans freeway sign was driven into
Route 55
the ground by a Caltrans crew causing damage to
Costa Mesa Freeway
the District's sewer force main. Contractor was
called to perform the emergency repair and
Caltrans has acknowledged responsibility for the
repair costs.
ANNEXATION NO. 208
Mr. June informed the Board that the Local Agency
Final Acceptance
Formation Commission had authorized the District
to annex the property described in Annexation
No. 208 without notice of public hearing by the
Board, and without election, since it is an
annexation requested by 100 percent of the owners
of the real property being annexed. A Negative
Declaration on said property has been completed
and accepted by the City of Costa Mesa as the
Lead Agency, pursuant to the California Environ-
mental Quality Act of.1970.
-3-
Resolution Director Hanson made a motion, seconded by
No. 83 -187 -A Director Crank that Resolution No. 83- 187 -A,
being A RESOLUTION OF THE BOARD OF DIRECTORS OF •
THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY,
CALIFORNIA, DECLARING AND ORDERING CERTAIN
TERRITORY ANNEXED TO THE COSTA MESA SANITARY
DISTRICT WITHOUT HEARING OR ELECTION AND ESTAB-
LISHING AND ASSIGNING TAX CODE AREA FOR ANNEXATION
NO. 208, be adopted. Motion carried by the follow -
ing roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Report on Mr. Mattern reported on the use and sale of
Reclaimed Water reclaimed water. He suggested that the Board
contact the Mesa Consolidated Water Board or the
Orange County Sanitation Districts to obtain
additional information if desired.
Report on Mr. Mattern referred to the Engineer's Report on
Sewer Use Fee the Sewer Assessment for details of the method of
Calculation calculation.
He then asked Mr. Oman to present the rate calcu-
lation for sewer and trash assessement for the
1983 -84 Fiscal Year. At this time, Mr. Oman
suggested that a Reserve Fund be maintained based
on 25 percent of the General Fund. He said that
if approved, the rates on both trash and sewer
could be lowered considerably and the excess
funds applied to their needs.
MOTION Director Green made a motion, seconded by Director
Hanson, to maintain a Reserve Fund of 25 percent
of the General Fund and the excess funds applied
to both trash and sewer assessment to lower the
rate. Motion carried by the following roll call
vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
-4-
•
L
SEWER ASSESSMENT
RATE ANALYSIS
Single Family
Multi /Mobile Homes
Commercial/
Industrial /Other
The Sewer
Assessment
Rate Analysis
was presented
as follows:
Original
Adopted
Per 1983 -84
Cash Reserves
Figure
6 -07 -83
Budget
Applied
$12.95
$11.25
$10.60
$ 9.90
10.45
9.10
8.60
8.00
20.95
18.40
17.35
16.20
Mr. Mattern indicated that the present computer
system does not recognize the separation of
Commercial and Industrial and because of some
questionable development data on Other, these
categories were combined into one rate.
MOTION On motion by Director Hanson, seconded by Director
Crank, the Sewer Assessment Rate, calculated by
applying the excess cash reserves, was adopted
by the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Trash Assessment
• Rate Calculation
MOTION
•
Mr. Oman presented the Trash Assessment Rate
Analysis as follows:
1983 -84 Budget
Proposed
$69.00
Cash Reserves
Applied
$62.00
On motion by Director Hanson, seconded by Director
Green, the Special Trash Assessment Rate for
Fiscal Year 1983 -84, in the amount of $62.00 was
adopted to be effective July 1, 1983, by the
following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
The Board directed staff to prepare news releases
and notifications to Homeowner Associations and
those who attended the Public Hearing, informing
them of the Board's desire to maintain assess-
ments at level of need and in listening to the
desires of those who spoke at the hearing, finding
ways to reduce the assessments if at all possible.
-5-
OCSD Board On motion by Director Crank, seconded by Director
Representation Hutchison, the Board approved accepting the
recommendation of the Joint Board of Directors
of the Orange County Sanitation Districts for
one member to represent all three districts if
all the other agencies comply, including the
Board of Supervisors. Motion carried by the
following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Retainer Increase Mr. Mattern presented a request from Roy E. June,
Attorney /District Attorney for the District, for an increase of
$75 per month, a total of $900 monthly.
MOTION On motion by Director Hanson, seconded by
Director Crank, the increase to $900 /month for
Roy E. June, Attorney, was approved by the
following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Preliminary Budget Mr. Oman distributed copies of the Revised Pre -
1983-84 liminary Budget for 1983 -84 for review, with
Board action to follow in August.
Trash Collection Mr. Mattern presented a letter from Orco Disposal,
Weight Limits Inc., containing a request to revise the policy
on weight limits for trash. After review,
Mr. Matter said the limits are clearly spelled
out in Ordinance No. 2 and suggested that the
card given to residents be revised to include
this information.
ELECTION Mr. Mattern informed the Board that the Election
Information sheets had to be filed with the
County Registrar of Voters by July 6. In order
to meet the deadline, he forwarded the informa-
tion tentatively pending Board approval. He also
announced that filing forms for candidates will
be available in the Registrar's office from
July 18 to August 12, 1983.
MOTION It was moved by Director Hanson, seconded by
Director Green, that the candidates statement
contain 200 words or less and that it shall not
be paid for by the District. Motion carried by
the following roll call vote:
•
•
y
MOTION
'AYES:
DIRECTORS: Wahner, Crank, Hutchison,
(Continued)
Hanson, Green
NOES:
DIRECTORS: None
•
ABSENT:
DIRECTORS: None
Warrant Report
Director Hanson
made a motion, seconded by
No. 83 -01
Director Green,
to authorize the President and
Secretary
to sign Report No.83 -01, instructing
the County
Auditor to draw a warrant from the
Costa Mesa
Sanitary District: General Fund in the
amount of
$252,267.65. Motion carried by the
following
roll call vote:
AYES:
DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES:
DIRECTORS: None
ABSENT:
DIRECTORS: None
Warrant Report
Director Hanson made a motion, seconded by
No. 83 -02
Director Green, to authorize the President and
Secretary
to sign Report No. 83 -02, instructing
the County
Auditor to draw a warrant from the
Facilities
Revolving Fund in'the amount of
$82.50. Motion carried by the following roll
call vote:
'AYES:
DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES:
DIRECTORS: None
ABSENT:
DIRECTORS: None
Warrant Report Director Hanson made a motion, seconded by
No. 83 -03 Director Green, to authorize the President and
Secretary to sign Report No.:83 -03, instructing
the County Auditor to draw a warrant from the
No. 7 Trunk Sewer Fund in the amount of $18,567.75.
Motion carried by the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
ADJOURNMENT President Wahner declared the meeting adjourned
at 9:15 p.m., to Thursday, August 4, 1983, at
7:30 p.m., for the purpose of conducting the
annual public hearings related to trash assessment
and sewer assessment for the forthcoming fiscal
year.
Pre s nt Secretary
-7-