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Minutes - Board - 1983-02-10f MINUTES OF THE REGULAR MEETING • BOARD OF DIRECTORS COSTA MESA SANITARY DISTRICT February 10, 1983 Call to Order The meeting was called to order by President Wahner at 7:30 p.m. Roll Call Present: Directors - Wahner, Crank, Hutchison, Hanson, Green Absent: Directors - None Officials Present: Bruce Mattern, Manager MOTION On motion by Director Hanson, seconded by Director Crank, the concept and timetable for creating a Sewer Assessment District for liquid waste disposal was approved as submitted and staff was directed to negotiate an agreement with OCSD No. 6 to work jointly in creating this program and to share pro - portionately in the cost of public hearings, public • Roy June, Attorney Robert Oman, Finance Director Rob Hamers, Engineer Florine Reichle, Assistant Secretary Guests: Wayne Sylvester, Orange County Sanitation Districts MINUTES On motion by Director Green, seconded by Director January 13, 1982 Hutchison, and unanimously carried, the minutes of • the regular meeting of January 13, 1983, were approved as distributed and posted. Sewer Assessment Mr. Wayne Sylvester, Assistant to the General Man - District ages, Orange County Sanitation Districts, spoke on behalf of OCSD 6. He told of the possible advantages of conducting joint public information workshops and hearings concerning our respective proposals to implement a User Fee Program beginning next fiscal year. There appear to be multiple advantages in participating jointly with OCSD No. 6 in presenting a consolidated picture of each Dis- trict's role to the public, as well as sharing costs in the necessary software or'printing and mailing costs associated. He also presented a timetable outlining how the two agencies might work together. MOTION On motion by Director Hanson, seconded by Director Crank, the concept and timetable for creating a Sewer Assessment District for liquid waste disposal was approved as submitted and staff was directed to negotiate an agreement with OCSD No. 6 to work jointly in creating this program and to share pro - portionately in the cost of public hearings, public • MOTION notices, mailings, computer programs and any or Sewer Assessment all costs properly charged to the Assessment Dis- • District trict, not to exceed $50,000. Motion carried by (Continued) the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: None REFUND REQUESTS Mr. Mattern presented a request for refund of trash James Davis assessment fees in the amount of $155 on AP 424 -051- 19. Mr. Davis filed for exemption as outlined in the procedure and a copy of the exemption form was on file. MOTION On motion by Director Green, seconded by Director Hanson, the refund of $155 to James Davis, 6341 Gloria Drive, Huntington Beach, California 92647, was approved by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: None Occupancy Report Mr. Mattern read the Occupancy Report indicating • there had been no change in the trash and garbage collection during the past month; therefore, the total as of February 1, 1983, remains at 21,055.5 units. MOTION On motion by Director Hutchison, seconded by Direc- tor Crank, and unanimously carried, the report was received and filed. Financial Report On motion by Director Hanson, seconded by Director Green, and unanimously carried, the Financial Report for January 1983 was approved as submitted by Mr. Oman. Project Status Mr. Hamers reported there had been no change in Report the status of the Master Plan Update. The design phase is underway for the Modifications to Exist- ing Pump Stations Project. The project to Update District Records at City is also underway. 23rd Street Pumping Mr. Hamers reported the bids were received and Station and Force opened January 28, 1983, for the purchase of equip - Main ment for this project. The Frederick Pump and Engineering Company were the lowest bidders meet- ing specifications at $11,731.02. • - 2 - n MOTION On motion by Director Hanson, seconded by Director Crank, the purchase of.the equipment from Frederick Pump and Engineering Company was approved in the amount of $11,731.02, by the following roll call vote:, AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: None Tustin Avenue Mr. Hamers reported the bids were opened on Janu- Pump Station ary 31, 1983, for the construction of the Tustin Avenue Pumping Station. Although Cobabe Brothers, Torrance, California, were lowest bidders, he is recommending they be disqualified since they do not have a Class A license and one is required to perform this type of work. He is recommending the contract be awarded to the next lowest bidder, Baker Construction Company, 26045 Douglas Avenue, Murrieta, California 92362, in the amount of $114,717. MOTION On motion by Director Hutchison,.seconded by Director Crank, the contract was awarded to Baker Construction Company for construction of the Tustin Avenue Pumping Station in the amount of • $114,717. Motion carried by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: None Tustin Avenue Mr. Hamers presented a proposal to provide the Pump Station necessary services during the construction phase of this project which is scheduled to begin approx- Proposal for imately the first week of March, 1983. The ser- Enginering vices include engineering, drafting, inspection Services and surveying and the total amount is not to exceed $15,700. MOTION On motion by Director Hutchison, seconded by Director Crank, the proposal was approved by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: None - 3 - Contract Amendment Mr. Mattern presented a letter from Orco Disposal, Orco Disposal, Inc. Inc., requesting an amendment to their contract • for refuse collection. He asked that the Board Members study the request and be prepared to act upon it at the March 10, meeting. President Wahner asked staff to notify Mr. Ray Rangel and ask him to attend the meeting in March. Membership Mr. Mattern presented an invoice for renewal of Renewal - ISDOC membership in the Independent Special Districts of Orange County in the amount of $25. MOTION On motion by Director Crank, seconded by Director Hutchison, membership in the Independent Special Districts of Orange County was renewed and payment of the membership fee approved in the amount of $25, by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: None Sub - surface Mr. Mattern presented a letter from Mr. June advis- Installations ing him of the interpretation of AB 3019, regarding subsurface installations. He stated the Cities of Costa Mesa and Newport Beach or the County of Orange may enact an ordinance which would require the Dis- • trict to join and participate in the activities and share in the costs of a regional notification cen- ter. Each of the territories of these governmental agencies have within them underground installations of the District. After July 1, 1983, the District must become a member and participate in and share the costs of a regional notification center, in the particular case of the District it would be the Underground Service Alert- Southern California. MOTION On motion by Director Crank, seconded by Director Hanson, Mr. Mattern was authorized to proceed to obtain costs for incorporating this item into the 1983 -84 budget, by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: None Warrant Report Director Hanson made a motion, seconded by Director NO. 82 -08 Hutchison, to authorize the President and Secretary to sign Report No. 82 -08 instructing the County Auditor to draw a warrant from the Costa Mesa • - 4 - a • • .t MOTION Sanitary District General Fund in the amount of Warrant No. 82 -08 $158,835.45. Motion carried by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: None Warrant Report Director Hanson made a motion, seconded by Director No. 82 -09 Hutchison, to authorize the President and Secretary to sign Report No. 82 -09 instructing the County Auditor to draw a warrant from the Costa Mesa Sanitary District Facilities Revolving Fund in the amount of $45. Motion carried by the follow- ing roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: None Mr. Mattern distributed copies of the Preliminary City /District contract for 1983 -84. He asked the Board Members to study the contents and call him if there are questions, before taking action in March. Director's Director Hanson reported that he is actively working. Comments with Orange Coast College on their Recycling Pro - gram. President Wahner declared the meeting adjourned at 8:50 p.m. - 5 - Secretary