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Minutes - Board - 1982-05-13i • • r� U MINUTES OF THE REGULAR MEETING BOARD OF DIRECTORS COSTA MESA SANITARY DISTRICT May 13, 1982 Call to Order The meeting was called to order by President Wahner at 7:30 p.m. Roll Call- Present: Directors - Wahner, Crank, Hutchison, Hanson, Green Absent: Directors - None Officials Present: Bruce Mattern, Manager Roy June, Attorney Robert Oman, Finance Director Rob Hamers, Engineer Florine Reichle, Assistant Secretary Minutes of Upon motion by Director Hanson, seconded by April 8, 1982 Director Green, and unanimously carried, the minutes of the regular meeting of April 8, 1982, were approved as submitted. Written Mr. Mattern presented a communication from Eric Communications Lassen, POD, Incorporated, confirming the major conclusions reached at the meeting of the Building and Grounds Committee, Orange County Fairgrounds, held on April 13, 1982. Motion was made by Direc- tor Hutchison, seconded by Director Hanson and unanimously carried, to receive and file the com- munication. Assessment While processing the District's trash assessment Cancellations cancellation requests for the past year, the County Assessor's Office discovered some outstanding charges for previous years on the same parcels. They requested permission of the Board to cancel these charges. MOTION Motion was made by Director Hutchison, seconded by Director Green to cancel the following trash assess- ment charges and to request the County to send corrected tax statements to the recorded owners. Parcel No. Year Amount 422 - 013 -51 1979 -80 $44 115 - 491 -39 1980 -81 $50 442 - 281 -01 1979 -80 $44 Owner City of Costa Mesa City of Costa Mesa Newport -Mesa Sch. Dist. i MOTION Motion was carried by the following roll call vote Assessment Cancellations AYES: DIRECTORS: Wahner, Crank, Hutchison, (Continued) Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: None. Occupancy Report Mr. Mattern read a communication stating that there has been an increase in the trash and garbage col- lection by 8.0 units and a decrease of 14.0 units, based upon Board action taken last month, bringing the total as of May 1, 1982, to 21,170.0 units. MOTION Upon motion by Director Hutchison, seconded by Director Hanson and unanimously carried, the Occupancy Report for May 1, 1982, was approved as submitted. Financial Upon motion by Director Hanson, seconded by Direc- Report for Green, the Financial Report for the month of April, 1982, was approved as submitted by Mr. Oman. Pumping Station Mr. Hamers reported there has been no change in Research Project the Pumping Station Research Project since last No. 1112100 -71 meeting. He is still awaiting information from the suppliers of the station equipment as this information is necessary before undertaking the field survey to assemble data. Master Plan Mr. Hamers reported the Master Plan Update is at Update a standstill pending the adoption of the General No. 1112100 -67 Land Use Plan Amendment by the City. Standards and Mr. Hamers reported that work is progressing on Specifications the Design Standards and Sewer Construction Speci- No. 1112100 -56 fications. He presented information on Poly Vinyl Chloride (PVC) pipe and a list of agencies in California that are using it in their projects. Currently, specifications call for Vitrified Clay pipe (VCP) to be used in sewer lines dedicated to the District. His investigation showed the PVC pipe to be high in quality, low in maintenance, and because of the inherent lightness and ease in handling, construction costs appear to be greatly reduced. He recommended the use of the pipe either on a trial period basis subject to further approval, or to readily adopt its use in District standards. MOTION Director Crank made a motion, seconded by Director Green, to adopt the use of PVC pipe in addition to VCP, and to include this change in the Standards and Specifications. Motion was carried by the • following roll call vote: - 2 - •MOTION No. 1112100 -56 (Continued) AYES: DIRECTORS: NOES: DIRECTORS: ABSENT: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green None None. Annexation Mr. June informed the board that the Local Agency No. 200 Formation Commission had authorized the District to annex the property described in Annexation No. 200 without notice of public hearing by the Board, and without election, since it is an annex- ation requested by 100 percent of the owners of the real property being annexed. -An Environmental Impact Report on said property has been completed and accepted by the City of Costa Mesa as the Lead Agency, pursuant to the California Environmental Quality Act of 1970. Resolution Director Hanson made a motion, seconded by Direc- No. 82 -179 -A for Green that Resolution No. 82- 179 -A, being A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, DECLARING AND ORDERING CERTAIN TERRITORY ANNEXED TO THE COSTA MESA SANITARY DISTRICT WITHOUT HEAR- ING OR ELECTION AND ESTABLISHING AND ASSIGNING TAX CODE AREA FOR ANNEXATION NO. 200, be adopted. Motion was carried by the following roll call vote: • AYES: DIRECTORS:. Wahner, Crank, Hutchison, Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: None. Annexation Mr. June informed the board that the Local Agency No. 203 Formation Commission had authorized the District to annex the property described in Annexation No. 203 without notice of public hearing by the Board, and without election, since it is an annex- ation requested by 100 percent of the owners of the real property being annexed. A Negative Dec- laration of said property has been completed by the City of Costa Mesa as the Lead Agency, pursu- ant to the California Environmental Quality Act of 1970. Resolution Director Hanson made a motion, seconded by Direc- No. 82 -180 -A for Crank that Resolution No. 82- 180 -A. being A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, DECLARING AND ORDERING CERTAIN TERRITORY ANNEXED TO THE COSTA MESA SANITARY DISTRICT WITHOUT HEAR- ING OR ELECTION AND ESTABLISHING AND ASSIGNING TAX CODE AREA FOR ANNEXATION NO. 203, be adopted. - 3 - i Res. 82 -180 -A Motion was carried by the following roll call vote • (Continued) AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: None. Annexation Mr. June presented a resolution making application No. 204 to the Local Agency Formation Commission for Annex - Making Application ation No. 204 to the Costa Mesa Sanitary District. He informed the Board that annexation fees had been received along with the letter of request. Resolution Director Hutchison made a motion, seconded by No. 82 -376 Director Crank, that Resolution No. 82 -376, being A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, MAKING APPLICATION TO THE LOCAL AGENCY FORMATION COMMISSION OF ORANGE COUNTY CALIFORNIA, FOR THE ANNEXATION OF TERRITORY TO THE DISTRICT, BEING ENGINEER'S NO. 204, be adopted. Motion was car- ried by the following roll call vote. AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green NOES: DIRECTORS: None • ABSENT: DIRECTORS: None. Annexation Mr. June presented a resolution making application No. 205 to the Local Agency Formation Commission for Annex - Making Application ation No. 205 to the Costa Mesa Sanitary District. He informed the Board that annexation fees had been received along with the letter of request. Resolution Director Hanson made a motion, seconded by Director No. 82 -377 Hutchison, that Resolution No. 82 -377, being A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, MAKING APPLICATION TO THE LOCAL AGENCY FORMATION COMMISSION OF ORANGE COUNTY CALIFORNIA, FOR THE ANNEXATION OF TERRITORY TO THE DISTRICT, BEING ENGINEER'S NO. 205, be adopted. Motion was car- ried by the following roll call vote. AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: None. Annexation Mr. June presented a resolution making application No. 207 to the Local Agency Formation Commission for Annex - Making Application ation No. 207 to the Costa Mesa Sanitary District. • == U ® Annexation No. 207 He informed the Board that annexation fees had been (Continued) received along with the letter of request. Resolution Director Hanson made a motion, seconded by Director No. 82 -378 Hutchison, that Resolution No. 82 -378, being A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, MAKING APPLICATION TO THE LOCAL AGENCY FORMATION COMMISSION OF ORANGE COUNTY CALIFORNIA, FOR THE ANNEXATION OF TERRITORY TO THE DISTRICT, BEING ENGINEER'S NO. 207, be adopted. Motion was car- ried by the following roll call vote. AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: None. Zero Tax Exchange Mr. June informed the Board that a resolution Annexations consenting to zero tax exchange would be required 204, 205, 207 by the County before the new annexations can be processed. Resolution Director Hanson made a motion, seconded by Director No. 82 -379 Hutchison, that Resolution No. 82 -379, being A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA • MESA SANITARY DISTRICT, ORANGE COUNTY,.CALIFORNIA, CONSENTING TO ZERO TAX EXCHANGE ON ANNEXATIONS NOS. 204, 205, 207 TO THE DISTRICT; ESTABLISHING CONDITIONS OF WAIVER AND STATING REASONS THEREFOR, be adopted. Motion was carried by the following roll call vote. AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: None. OCSD Elects President Wahner announced that Director Bob Presidents Hanson has been elected President of Orange County Sanitation Districts No. 1, and Director Elvin Hutchison has been elected President of Orange County Sanitation Districts No. 6. He offered congratulations to both on behalf of the Board and Staff. Additional President Wahner asked Mr. June to investigate the Representation possibility of having additional membership on OCSD OCSD No. 6 District No. 6. Since it appears the City is eli- gible for representation, his question was whether or not a District director could be appointed by • the Council to represent the City. Mr. June said - 5 - OCSD No. 6 he would explore the possibility and report back (Continued) at the next meeting. Mr. Mattern was asked to discuss the matter with the City Manager and City Attorney and report back by the July Meeting or before, if possible. Policy Statement Mr. Mattern presented a Policy Statement outlining Fees Applicable fees and charges applicable under Ordinance No. 16. to Ordinance 16 MOTION Director Hutchison made a motion, seconded by Director Hanson, to adopt the Policy Statement as stated above. Motion was carried by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: None. Proposed Sewer Mr. Mattern presented some general information and Assessment updated the Board on what OCSD No. 6 was doing District regarding their assessment district. Mr. Mattern and Mr. Oman indicated that in order to meet a deadline of having an assesment district by August, 1983, the Board should take official action to • initiate the proceedings for formation of a sewer assessment district. MOTION Director Hanson made a motion, seconded by Director Crank, to authorize staff to initiate assessment district proceedings and to begin studies and fact gathering, and to work with the OCSD No. 6 to deter- mine if there are any benefits and /or areas that can be studied jointly. Sewer Line Mr. Hamers reported that last week a break in the Break - 23rd sewer line occurred on 23rd Street near the 23rd Street Street Pumping Station. Through the efforts of Mr. Gallagher of G & G Engineering Contractors, the repair was made in record time thereby saving the District from a major expense. President Wahner asked that a letter be sent to Mr. Gallagher thank- ing him for his extraordinary efforts in working alongside District and City staff to effect this repair. Warrant Director Hanson made a motion, seconded by Director No. 81 -15 Hutchison, to authorize the President and Secretary to sign Report No. 81 -15, instructing the County Auditor to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of • - 6 - i • .7 • G Warrant $127,374.73. Motion was carried by the following No. 81 -15 roll call vote: (Continued) AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: None. Adjournment President Wahner declared the meeting adjourned at 8:25 p.m. President Secretary - 7 -