Minutes - Board - 1982-03-11•
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Call to Order
Roll Call
Guests
• Minutes of
February 11, 1982
Correction to
Minutes of
November 24, 1981
MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
March 11, 1982
The meeting was called to order by President
Wahner at 7:30 p.m.
Present: Directors - Wahner, Crank,
Hutchison, Hanson, Green
Absent: Directors - None
Officials Present: Bruce Mattern, Manager
Roy June, Attorney
Robert Oman, Finance Director
Rob Hamers, Engineer
Florine Reichle, Assistant
Secretary
Attending the meeting were: Jerry Lindquist,
Don Greek and Associates; Frank Kindstrand, Butler
Housing Corporation; Charles Ropp, 1373 Garlingford,
Costa Mesa; Wayne Sylvester and Ray Young, Orange
County Sanitation Districts.
Upon motion by Director Hanson, seconded by Direc-
tor Crank, and unanimously carried, the minutes of
February 11, 1982, were approved as submitted.
Upon motion by Director Hanson, seconded by
Director Crank, and unanimously carried, the
minutes of the adjourned meeting of November 24,
1981, were amended to show the monthly retainer
fee of $875 for Rob Hamers, District Engineer.
Written Mr. Mattern presented three items of communication:
Communications A memo requesting the rescheduling of the joint
meeting with City Council Members; a thank you
note from Betty Rima; and a response from Donald
Stevens regarding estimation of time required for
retrieval and transmittal of documents in his
files.
Presentation - President Wahner introduced Wayne Sylvester,
Sewer Use Fee Director of Finance and Board Secretary, Orange
County Sanitation District, and his assistant,
Ray Young. Mr. Sylvester spoke on the proposed
sewer use fee for Orange County Sanitation District
No. 6 and showed a slide presentation that had
• been used recently for District 5 public workshops.
He also answered questions pertaining to method
Presentation -
of collection, determination of fees, and public •
Sewer Use Fee
response. He indicated that OCSD would like to
(Continued)
work with CMSD and would like the respective staffs
to coordinate input and fact gathering information.
President Wahner thanked Mr. Sylvester for the
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presentation and indicated the Board's support for
cooperation for a joint sharing of information.
Recess
President Wahner declared a recess at 8:35 p.m.
and the meeting reconvened at 8:40 p.m.
Method Used to
Mr. Mattern and Mr. Hamers gave a short presenta-
Compute Fees
tion on the method used to compute fees for
Ordinance No. 16.
MOTION
Director Hanson made a motion, seconded by Director
Crank, to approve the concept for determining fees
for Ordinance No. 16. Motion was carried by the
following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green.
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Fairview Hospital
Mr. Lindquist and Mr. Kindstrand said they attended •
Housing Project
the meeting primarily because there were interested
in the method used to determine fees and asked if
they could obtain a "Will Serve" letter for their
project. They were assured by the Board that
Mr. Hamers could provide them with this letter as
requested.
Occupancy Report
Mr. Mattern read a communication stating there had
been no change in the Occupancy Count in February.
As of March 1, 1982, the total number of units is
21,183.
MOTION
Director Hutchison made a motion, seconded by
Director Green and unanimously carried, to receive
and file the Occupancy Report for March 1982.
Financial Report
Mr. Oman presented the Financial Report for the
month of February 1982.
MOTION
Director Hanson made a motion, seconded by Director
Green, and unanimously carried, to accept the
Financial Report for February 1982 as submitted.
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Proposal- Amend Mr. Hamers presented a proposal to combine the
Master Plan Update Master Plan Update with the previously proposed
and Provide Pumping project named Pumping. Station Research. This
Station Research research will update the District's knowledge of
the current and future status of the pumping
stations and their respective types of pumps,
motors, operating points, efficiencies, years of
service, etc. This will facilitate updating the
Master Plan and providing for future necessary
improvements.
The proposal is submitted to complete all work as
stated herein: $11,913.20 - Current encumbrance
for Master Plan Update; and $2,290.00 - Current
appropriation for Pumping Station Research, or a
total of $14,203.20. The total figure does not
include blueprinting, reproduction, and printing
costs necessary to complete all work. Payment
shall be monthly based upon work completed.
MOTION Director Hutchison made a motion, seconded by
Director Hanson to approve the above proposal in
the amount of $14,203.20. Motion was carried by
the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
• Hanson, Green.
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Proposal - Adopt Mr. Hamers submitted a proposal to finalize and -
Sewer Construction formally adopt Sewer Construction Specifications
Specifications and and Design Standards for the District. The esti-
Design Standards mated cost to complete the project, excluding
printing costs, is $3,200, with payment to be
monthly based upon work completed.
MOTION Director Hutchison made a motion, seconded by
Director Hanson, to approve the above proposal
in the amount of $3,200. Motion was carried by
the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green.
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Modification of The Board directed Mr. June to prepare a resolution
Fees'Schedule establishing inspection and administrative fees,
annexation fees and other miscellaneous charges in
accordance with Ordinance 14 duly adopted on
February 14, 1980.
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Resolution Director Hutchison made a motion, seconded by
No. 82 -375 Director Hanson, that Resolution No. 82 -375, being
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
COSTA MESA SANITARY DISTRICT ESTABLISHING CHARGES
AND FEES FOR THE 1982 -83 FISCAL YEAR AND CITING
AUTHORITY THEREFOR, be adopted. Motion was carried
by the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green.
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Membership At the February meeting, the Board requested an
Sanitation Districts opinion from Mr. June as to whether or not the
1, 5, 6, and 7 CMSD is entitled to additional representation on
County Sanitation Boards 1, 5, 6 and 7. After
researching this request, Mr. June concluded that
the Costa Mesa Sanitary District is entitled to
and has a member on Boards 1, 6, and 7, and is not
entitled to representation on District 5. However,
he also concluded that the City of Costa Mesa is
entitled to a membership on Boards 1, 6, and 7, and
presently has none. Mr. Mattern said he would
contact the City Attorney to discuss this and would
forward the information to the City Manager.
Computer System Mr. Oman reported the City is in the process of do
Rewrite purchasing a new computer. The system for the
CMSD will be a combination of "Batch" and "On- Line."
There will be some cost involved in converting the
system but the new system will serve the public
better and faster. The program for the sewer
service assessment will be added. He noted that
further downstream he will furnish the Board with
an estimate of costs.
Warrant No. 81 -13 Director Hanson made a motion, seconded by Director
Green, to authorize the President and Secretary to
sign a warrant from the Costa Mesa Sanitary District
General Fund in the amount of $126,168.72. Motion
was carried by the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green.
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Executive Session President Wahner declared the meeting adjourned to
Executive Session at 9:16 p.m. for the purpose of
discussing the pending litigation with the Mesa
Consolidated Water District, and the meeting
reconvened to regular session at 9:25 p.m. o
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City /District Mr. Mattern presented the Board with the City
Annual Contract Contract for the Fiscal Year 1982 -83. This docu-
ment was presented for study and it was suggested
a date be set for a special meeting to discuss
this proposal. The date established was March 25.
ADJOURNMENT The President declared the meeting adjourned at
9:43 p.m. to Thursday, March 25, 1982, at 7:30 p.m.
in the City Hall, First Floor Conference Room,
77 Fair Drive, Costa Mesa, California.
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Secretary