Minutes - Board - 1981-04-02MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
April 2, 1981
Call to Order The meeting was called to order by President.
Wahner at 7:30 p.m.
Roll Call Present: Directors - Wahner, Crank,
Hutchison, Hanson, Green
Absent: Directors - None
Officials Present: Manager Mattern,
Attorney June,
Finance Director Oman
Engineer Stevens,
Assistant Secretary Reichle
Minutes of March 12, Upon motion by Director Hanson, seconded by
and March 26, 1981 Director Green, and unanimously carried, the
minutes of March 12, and March 26, 1981, were
approved as submitted.
Written Manager Mattern circulated copies of a news
® Communications item regarding the Board of Supervisors' recent
action denying property tax revenues to special
districts. The Board instructed Manager Mattern
to write a letter to the Board of Supervisors
indicating unanimous disapproval of their action.
Bond Exoneration Manager Mattern presented a request to exonerate
Canadian Indemnity Surety Bond No. 712 -0276 furnished by Canadian
Indemnity /United California Bank, Post Office
Box 3667, Terminal Annex, Los Angeles, California
90051, in the amount of $10,000 for sewer serv-
ices. He indicated the Sewer Services Agreement
has been signed and the fixture unit fees paid.
Director Crank made a motion, seconded by Director
Hutchison, to exonerate Surety Bond No. 712 -0276
furnished by Canadian Indemnity /United California
Bank, in the amount of $10,000. Motion was
carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson, Green
NOES: Directors - None
ABSENT: Directors - None
Occupancy Report Manager Mattern read a communication requesting
® an addition of 1 unit to the Occupancy Count,
and a deletion of 4 units, based on last month's
Board action. It was moved by Director Crank,
a
Occupancy Report
seconded by Director Hanson, and unanimously
(Continued)
carried, to add 1 unit and delete 4 units,
making a total Occupancy Count of 21,638.84, as
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of April 1, 1981.
Financial Report
Finance Director Oman presented the Financial
Report for March, 1981. Director Hanson made a
motion, seconded by Director Crank, and unani-
mously carried, to approve the Financial Report
for the month of March, 1981, as submitted.
Construction
Upon motion by Director Hanson, seconded by
Status Report
Director Crank, and unanimously carried, the
Construction Status Report from Engineer Stevens
was received and filed.
Easement Deed
Manager Mattern presented an Easement Deed from
Jackbilt, Inc.
Jackbilt Incorporated for easement within
AP #139 - 021 -19 for sewer purposes, in, on,
under, across and through all that real property
situated in the Costa Mesa Sanitary District.
Director Green made a motion, seconded by
Director Hanson, and unanimously carried, that'
Easement Deed from Jackbilt, Incorporated,
3800 Olive Avenue, #W, Burbank, California, be
accepted and the Secretary instructed to place
said deed on record with the County Recorder.
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ISDOC Special
Manager Mattern presented a communication from
Assessment
Independent Special Districts of Orange County.
Director Crank made a motion, seconded by
Director Hanson to pay an assessment of $50 to
ISDOC for the District's participation in a
study for allocation of property tax revenues.
Motion was carried by the following roll call
vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson, Green
NOES: Directors - None
ABSENT: Directors - None
Microfilming
Manager Mattern reported on the progress of the
Project
microfilming project. He asked for a substitu-
tion of records and authorization to destroy the
original documents. Motion was made by Director
Crank, seconded by Director Hanson, and unani-
mously carried, to substitute the microfilm for
the original documents and to destroy the origi-
nal records.
18th Street
Manager Mattern presented Change Order No. 1 on
Sewer Project
the 18th Street Sewer Project. Based on the
Change Order No. 1
findings that extra work was occasioned by an
underground construction conflict with an
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s
Sewer Project
Change Order
(Continued)
existing sewer lateral; that the sewer lateral
No. 1 in question served the Whittier School; and its
location was not known prior to construction as
it did not show on the Districts' records nor
was it shown on the contract drawings; Change
Order No. 1 from J. R. Kirk Construction,
657 East Arrow Highway, Suite H, Glendora,
California 91740, was recommended for approval
by Engineer Stevens. Director Hanson made a
motion, seconded by Director Crank, to approve
Change Order No. 1 on the 18th Street Sewer
Project in the amount of $2,592. Motion was
carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson, Green
NOES: Directors - None
ABSENT: Directors - None
18th Street Manager Mattern presented two Stop Notices that
Sewer Project have been filed against J. R. Kirk Construction
Stop Notices Filed on the 18th Street Sewer Project in the amounts
of $4,388.40 and $11,545.47 from Milo Equipment
Corporation and Laborers Health and Welfare
Fund of Southern California, respectively. The
Board's decision was to withhold the monies and
• take appropriate action with the approval of
the warrant list.
Amendments to Attorney June was authorized to prepare a com-
Assessment District bined policy statement having to do with trash
Exemption and Trash assessment exemptions for submittal at the next
Assessment Policies regular board meeting.
Superior Avenue Manager Mattern reported the City of Newport
Realignment Beach has a project to realign Superior Avenue
at Pacific Coast Highway which will require the
relocation of approximately 1,100 feet of Costa
Mesa Sanitary District sewer line. Director
Crank made a motion, seconded by Director Hanson
directing staff to negotiate a cooperative agree-
ment with Newport Beach whereby they will front
the cost of the realignment and the District
will reimburse, and to pursue with Newport Beach
the preparations for detachment of that area
being serviced by Costa Mesa Sanitary District
but lying solely within the geographical bound-
aries of Newport Beach. Motion was carried by
the following roll call vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson, Green
NOES: Directors - None
ABSENT: Directors - None
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Sewer vs. Streets Manager Mattern suggested this might be a good
Prior Rights time to study prior rights as-they relate to
relocation of sewers, laterals, etc., between
Costa Mesa Sanitary District, Water District,
and City of Costa Mesa. Staff was directed to
research it further and report at a subsequent
meeting.
Agreement Manager Mattern presented an agreement between
Assessment the City of Costa Mesa and the Costa Mesa
District 80 -1 Sanitary District for improvements to be con-
structed under Assessment District No. 80 -1,
as set forth and shown on the plans, specifi-
cations and Engineer's report. Attorney June
reviewed the agreement and recommended that
the Board approve it. Director Hutchison made
a motion, seconded by Director Hanson, to enter
into an agreement with the City of Costa Mesa
for improvements under Assessment District 80 -1.
Motion was carried by the following roll call
vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson, Green
NOES: Directors - None
ABSENT: Directors - None
Warrant No. 80 -18 Director Hanson made a motion, seconded by
Director Crank to reduce the amount to be paid
J. R. Kirk by $15,933.87, leaving a total of
$1,202.61, and to add to the Warrant list $400.00
to be paid to the California Special Districts
Association for membership according to Board
action of last month. Motion further authorized
the President and Secretary to sign Report No.
80 -18 as-amended, instructing the County Auditor
to draw a warrant from the Costa Mesa Sanitary
District General Fund in the amount of
$128,320.35. Motion was carried by the following
roll call vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson, Green
NOES: Directors - None
ABSENT: Directors - None
Warrant No. 80 -19 Director Crank made a motion, seconded by
Director Hanson, to authorize the President and
Secretary to sign Report No. 80 -19, instructing
the County Auditor to draw a warrant from the
Number 7 Trunk Sewer Fund in the amount of
$12,498.44. Motion was carried by the following
roll call vote:
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Warrant No. 80 -19 AYES: Directors - Wahner, Crank, Hutchison,
(Continued) I Hanson, Green
NOES: Directors - None
ABSENT: Directors - None
Public Officials Finance Director Oman asked if the directors
Liability Insurance would be interested in taking out Public
Officials Liability Insurance. After discussion,
President Wahner asked him to distribute copies
of pertinent information and insurance quota-
tions', and to get together with Attorney June
to prepare a recommendation for the next regular
meeting.
Adjournment
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President Wahner declared the meeting adjourned
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