Minutes - Board - 1981-03-12X14
MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
March 12, 1981
Call to Order The meeting was called to order at 7:30 p.m.
by President Wahner.
Roll Call Present: Directors - Wahner, Crank,
Hutchison, Hanson, Green
Absent: Directors - None
Officials Present: Manager Mattern,
Attorney June,
Finance Director Oman,
Engineer Stevens,
Assistant Secretary Reichle
Minutes of Upon motion by Director Hutchison, seconded by
February 5, 1981 Director Green, and unanimously carried, the
minutes of February 5, 1981, were approved as
submitted.
Refund Request Manager Mattern presented additional facts per-
Donald Huebner taining to Mr. Huebner's request for trash assess -
18th Street ment refund from the January 8, 1981, meeting.
He indicated Staff, after further investigation,
has changed its recommendation. Based on the
fact that Mr. Huebner was the owner of all the
condominium units when the tax bills were issued,
and he does have private pickup, the recommenda-
tion is to refund $250. Mr. Huebner attended the
meeting and was advised to file a separate request
for exemption on each unit for 1981 -82 tax year.
Director Hanson made a motion, seconded by
Director Crank, to refund $250 to Donald Huebner,
250 East 16th Street, #A, Costa Mesa, California
92627, for Parcel Nos. 425 - 015 -01 through 06,
excluding 03 which is garage area. Motion was
carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson, Green
NOES: Directors - None
ABSENT: Directors - None
Refund Request Manager Mattern presented a second request for
Donald Huebner trash assessment refund from Mr. Huebner on
Santa Ana Avenue Parcel Nos. 439 - 101 -08 and 439 - 101 -09. Staff
investigation showed there was erroneous input
data but not necessarily in favor of Mr. Huebner.
Refund Request According to Board policies neither parcel meets
Donald Huebner the qualifications for exemption. Motion was ,
Santa Ana Avenue made by Director Hanson, seconded by Director
(Continued) Hutchison, to deny the refund request of
Mr. Huebner. Motion was carried by the following
roll call vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson, Green
NOES: Directors - None
ABSENT: Directors - None
Written Manager Mattern presented a letter of invitation
Communications to join the California Special District Associa-
tion at a membership fee of $400. Discussion
followed as to the advantages of belonging to
the State organization. Director Hanson made a
motion, seconded by Director Hutchison to'join
the California Special Districts Association at
a yearly membership fee of $400. Motion was
carried by the following roll call vote:
AYES: Directors - Hutchison, Hanson, Green
NOES: Directors - Wahner, Crank
ABSENT: Directors - None
Refund of Cash Manager Mattern presented a request to refund
Deposit - cash deposit in the amount of $9,260 to the
Automobile Club Automobile Club of Southern California. All
fees have been paid, the Sewer Services Agree-
ment signed, and the fixture unit fees deducted
from the cash deposit of $10,000, leaving a
balance of $9,260. Director Hutchison made a
motion, seconded by Director Hanson, to refund
$9,260 to the Automobile Club of Southern
California, post Office Box 2890, Los Angeles,
California 90051. Motion was carried by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson, Green
NOES: Directors - None
ABSENT: Directors - None
Refund - Manager Mattern presented a request for refund
Jackbilt, Inc. of District 6 fees collected from Jackbilt,
Incorporated, in the amount of $5,000. This
parcel is located in District 1 thus District 6
fees do not apply. Director Hanson made a
motion, seconded by Director Crank to refund
$5,000 to Jackbilt, Incorporated, 3800 Olive
Avenue, #W, Burbank, California. Motion was
carried by the following roll call vote:
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Refund - AYES: Directors - Wahner, Crank, Hutchison,
Jackbilt, Inc. Hanson, Green
(Continued) NOES: Directors - None
ABSENT: Directors - None
Occupancy Report Manager Mattern read a communication stating
there has been no increase nor decrease in the
trash and garbage collection as of March 1, 1981;
therefore, last month's total of 21,641.84 units
remains the same. It was moved by Director
Hanson, seconded by Director Green, and unani-
mously carried, to receive and file the Occupancy
Count report as read.
Financial Report Upon motion by Director Hanson, seconded by
Director Green, and unanimously carried, the
Financial. Report for the month of February, 1981,
was approved as submitted.
Construction Upon motion by Director Hanson, seconded by
Status Report Director Crank, and unanimously carried, the
Construction Status Report from Engineer Stevens
was received and filed.
Aviemore Terrace _Manager Mattern informed the Board that G & G
Pumping Station Engineering Contractors, Incorporated,
Final Acceptance 1062 Tulare Drive, Costa Mesa, California 92626,
has completed construction of Sewage Pumping
Station in Aviemore Terrace in accordance with
approved Plans and Specifications. Director
Crank made a motion, seconded by Director Hanson,
that the construction of Sewage Pumping Station
in Aviemore Terrace be accepted and the Notice
of Completion filed with the County Recorder,
that the retention of $2,337.20 be paid to the
Contractor 35 days from date of recording, and
the bond be exonerated 35 days from the day of
recording provided there are no liens. Motion
was carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson, Green
NOES: Directors - None
ABSENT: Directors - None
Easement Deed Manager Mattern submitted an Easement Deed from
C. J. Segerstrom C. J. Segerstrom & Sons for easement for sewer
& Sons purposes over Tract'No. 10876. Director Hanson
made a motion, seconded by Director Green, and
unanimously carried, that Easement Deed from
C. J. Segerstrom & Sons, 3315 Fairview Road,
Costa Mesa, California 92626, be accepted and
the Secretary instructed to place said deed on
record with the County Recorder.
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1981 -82 Manager Mattern presented the Board with the
City /District City Contract Proposal for Fiscal Year 1981 -82.
Contract This document was presented for study and
suggested that a date be set for a special meet-
ing to discuss this proposal in detail. The
date established was March 26, 1981.
Warrant No. 80 -17 Director Hutchison made a motion, seconded by
Director Crank, to authorize the President and
Secretary to sign Report No. 80 -17, instructing
the County Auditor to draw a warrant from the
Costa Mesa Sanitary District General Fund in the
amount of $191,965.38. Motion was carried by
the following roll call vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson, Green
NOES: Directors - None
ABSENT: Directors - None
Director's Director Hutchison asked to have the April
Comments Meeting of the Board of Directors changed to
April 2, 1981. Motion was made by Director
Hanson, seconded by Director Hutchison, and
unanimously carried, to change the April Meeting
of the Costa Mesa Sanitary District Board of
Directors to April 2, 1981.
Director Hanson said he would be attending the
ISDOC Meeting on March 11, 1981. He will be
one of the speakers and the main topic will be
AB 8, as it relates to the distribution of prop-
erty tax revenues in annexed areas.
Director Green asked if the May Meeting of the
Board of Directors could also be changed. It
was decided to establish a firm date at the
April Meeting.
Adjournment President Wahner declared the meeting adjourned
at 8:45 p.m. to Thursday, March 26, 1981, at
7:30 p.m. in the City Hall, First Floor Confer-
ence Room, 77 Fair Drive, Costa Mesa, California.
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Secretary
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