Minutes - Board - 1981-01-08MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
January 8, 1981
Call to Order The meeting was called to order at 7:30 p.m.
by President Wahner.
Roll Call Present: Directors - Wahner, Crank,
Hutchison, Hanson, Green
Absent:
Directors - None
Officials Present: Manager Mattern,
Attorney June,
Finance Director Oman,
Engineer Stevens,..
Assistant Secretary Reichle
Minutes of
Upon motion by Director Hutchison, seconded by
.,December 11, 1980
Director Green, and unanimously carried, the
minutes of the Regular Meeting on December 11,
1980, were approved as submitted.
Refund Request
Manager Mattern presented some additional facts
® Gloria, Cuellar
pertaining to Mrs. Cuellar's request from last
meeting for trash assessment refund on Parcel
Number 141- 664 -31. Director Hanson made a
motion, seconded by Director Crank to deny the
request for refund of trash assessment fees for
1977 -78, 1978 -79, and 1979 -80, as the investi-
gation showed Mrs. Cuellar filed an exemption
on another parcel but has °never ,:f iled -on -th >is
parcel. The motion was carried by the following
roll call vote:
AYES: Directors - Wahner, Crank, Hutchison,.
Hanson, Green
NOES: Directors - None
ABSENT: Directors - None
Sewer Services
Mr. Tom Searles, Project Manager, Cove Develop -
for Multiple
ment Company, attended the meeting. At the
Ownership -
meeting in .December, a representative from his
Cove Development
company had requested the Board consider adopt-
ing a new policy which would approve a single
sewer lateral for condominiums. The Board
requested Attorney June to investigate the
possible .change in policy. Attorney June indi-
-cated the Conditions, Covenants and Restrictions
presented by Cove Development were reported to
be amendable to protect individual condominium
owners from damage from.plugged -up sewers with
Sewer Services - indemnity clauses between individual owners and
Cove Development rights of entry. The Staff reported that the
(Continued) policy of the Board with respect to individual
laterals should be considered prior to consider-
ing any changes in the Conditions, Covenants and
Restrictions. At this point, motion was made by
Director Hutchison and seconded by,Director
Crank to deny the request for a single sewer
lateral. Motion was carried by the following
roll call vote:
0-
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AYES: Directors - Wahner, Crank, Hutchison,
Hanson, Green
NOES: Directors - None
ABSENT: Directors - None
Recess
President Wahner declared a recess at 8:21 p.m.,
and the meeting reconvened at 8:26 p.m.
Refund Request
Manager Mattern presented a request for refund
Daniel Deming
from Daniel Deming for trash assessment fees on
3018 Coolidge, in the amount of $75. Mr. Deming
was charged for six units when there are only
three units on the parcel. Director Crank made
a motion, seconded by Director Hanson, to refund
$75 to Daniel Deming, 3079 Fernheath, Costa Mesa,
California 92626. Motion was carried by the
following roll call vote: •
AYES: Directors - Wahner, Crank, Hutchison,
Hanson, Green
NOES: Directors - None
ABSENT: Directors - None
Refund Request
Manager Mattern presented a request for refund
Robert Seling
from Robert Seling for trash assessment fees on
854 and 858 Center Street, in the amount of $200.
Mr. Seling was charged for eight units when there
are only four units on each parcel. Director
Hanson made a motion, seconded by Director
Hutchison, to refund $200 to Robert Seling,
3333 West Coast Highway, #303, Newport Beach,
California 92663. Motion was carried by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson, Green
NOES: Directors - None
ABSENT: Directors - None
Refund Request
Manager Mattern presented a request for refund
Rodney Lundstrom
from Rodney Lundstrom for trash assessment fees
on 2070 Meadow View Lane, in the amount of $50.
Mr. Lundstrom said he was never notified that he
could file for exemption and did not mail in a
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Refund Request form for that reason. Director Hanson made a
isRodney Lundstrom motion, seconded by Director Hutchison, to deny
(Continued) the request of Rodney Lundstrom for refund of
$50. Motion was carried by the following roll
call vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson, Green
NOES: Directors - None
ABSENT: Directors - None
Refund Request Manager Mattern presented a request for refund
Helen Prothers from Helen Prothers for trash assessment fees
on 2067 Meadow View Lane, in the amount of $50.
Mrs. Prothers failed to send in a request for
exemption before the June 30, deadline. She
states she did not know one was required.
Director Hutchison made a motion seconded by
Director Hanson, to deny the request of Helen
Prothers for refund of $50. Motion was carried
by the following roll call vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson, Green
NOES: Directors - None
ABSENT: Directors - None
Refund Request Manager Mattern presented a request for refund
Harold Alderson from Harold Alderson for trash assessment fees
on 2258 Pacific Avenue, in the amount of $625.
Mr. Alderson claims he sent in an exemption form
before the June 30, deadline, however, a thorough
search of the records by staff failed to locate
any record of an exemption ever having been filed
on this property. Director Hanson made a motion,
seconded by Director Green, to deny the request
of Harold Alderson, 104 Via Florence, Newport
Beach, California 92663. Motion was carried by
the following roll call vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson, Green
NOES: Directors - None
ABSENT: Directors - None
Refund Request Manager Mattern presented a request for refund
Eveline Dennis from Eveline Dennis for trash assessment fees
on 345 University, #F -5, in the amount of $50.
Mrs. Dennis sent in the required exemption form;
however, it arrived a few days after the dead -
li -ne of June 30.. She fe.ht that the -holiday nail
may have accounted for the lateness. Director
• Green made.a motion, seconded by Director Hanson,
to refund $50 to Eveline Dennis, 345 University
QcIM
Refund Request
Drive, #F -5, Costa Mesa, California 92627.
Eveline Dennis
Motion was carried by the following roll call
(Continued)
vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson, Green
NOES: Directors - None
ABSENT: Directors - None
Refund Request
Manager Mattern presented a request for refund
Ernst Krause
from Ernst Krause for trash assessment fees on
2206 and 2210 Pacific Avenue, in the amount of
$75. Mr. Krause was charged for two units on
one parcel where there is only one; and for
three units on another where there is only one.
Director Hanson made a motion, seconded by
Director Green to refund $75 to Ernst Krause,
1919 Glenwood Lane, Newport Beach, California
92660. Motion was carried by the following roll
call vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson, Green
NOES: Directors - None
ABSENT: Directors - None
Occupancy Count
Manager Mattern read a communication requesting
an addition of 11 units to the Occupancy Count, •
and a deletion of 7.5 units based on last month's
Board action. It was moved by Director Hutchison,
seconded by Director Hanson, and unanimously
carried, to add 11 units and to delete 7.5 units,
making a total Occupancy Count of 21,645.34 as
of January, 1981.
Financial Report
Finance Director Oman reported beginning in
March the Financial Report will be prepared for
distribution with the Director's packages every
month except in June, because of the closing of
the Fiscal year. Upon motion by Director .Hanson,
seconded by Director Green, and unanimously
carried, the Financial Report for the month of
December, 1980, was received and filed.
Director Hutchison questioned a disbursement for
liquid waste disposal in the amount of $15,633.54
on Schedule "B" of the Finance Report. Finance
Director Oman said he would research this cost
and report back at the next meeting.
Constr.ucton Upon motion by Director , Hanson, seconded by
Status Report Director Crank, and unanimously carried, the Con-
struction Status Report for the month of December, •
1980, was corrected, received and filed.
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Assessment Manager Mattern presented a request from Mesa
•Cancellation Consolidated Water District, 1965 Placentia
Mesa Consolidated Avenue, Costa Mesa, California 92627, to cancel
Water District trash assessment fees in the amount of $50 each,
or a total of $100, on the following parcels:
427 - 041 -29 and 427 - 041 -30. These parcels adjoin
the Water District Facility. Motion was carried
by the following roll call vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson, Green
NOES: Directors - None
ABSENT: Directors - None
•
Assessment Manager Mattern presented a request to have a
Cancellation change made on an item that-was acted upon ,last
Donald Huebner meeting. Approval was granted to refund $100 to
Donald Huebner, 250 East 16th Street, #A, Costa
Mesa, California 92627, on two common areas that
were mistakenly assessed. Staff has since found
that no fees were paid so this request should
have been in the form of an assessment cancella-
tion rather than a refund. Director Crank made
a motion, seconded by Director Hanson to cancel
trash assessment fees on the following parcels,
425- 015 -03 and 425- 015 -07. Motion was carried
by the following roll call vote:
AYES: Directors Wahner, Crank, Hutchison,
Hanson, Green
NOES: Directors - None
ABSENT: Directors - None
Landfill Fees Manager Mattern reported that on December 23,
1980, the Orange County Board of Supervisors
approved the concept of charging dump fees at
the County's four landfill sites and three solid
waste transfer stations. The Board asked General
Services Agency to prepare a detailed proposal
for operation of waste facilities by private
firms as well. Manager Mattern said he felt it
would be at least six months to one year before
we will be affected by this change.
Fee Schedule President Wahner asked staff to come up with a
Sewer Service formula for determining fees for the Sewer
Agreement Services Agreement, based on hard budget calcu-
lations each year rather than the Consumer Price
Index. After much discussion, Manager Mattern
proposed the following:
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Fee Schedule A minimum of Fifteen ($15) Dollars per
Sewer Service single family unit.
Agreement 0
(Continued) A minimum of Fifteen ($15) Dollars per
thirty (30) fixture units for commer-
cial, light industrial, professional,
administrative.and all other uses not
provided for herein.
Staff was directed to continue analyzing the cost
per 1,000 cubic feet of capacity for manufactur-
ing and heavy industrial uses and report back at
a subsequent meeting.
Sewer Services Director Hanson made a motion, seconded by
Agreement Director Green to revise the Sewer Services
Revision Agreement Section VIII to read "A minimum of
Fifteen ($15) Dollars per single family unit. A
minimum of Fifteen ($15) Dollars per thirty (30)
fixture units for commercial, light industrial,
professional, administrative and all other uses
not provided for herein." Motion was carried by
the following roll call vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson, Green
NOES: Directors - None
ABSENT: Directors - None
County Sanitation Attorney June reported on the policies of other
Districts Districts pertaining to representation on County
Representation Sanitation Boards. It was determined that we
have adequate representation presently. Director
Crank made a motion, seconded by Director Green
to continue our representation on the County
Sanitation Boards as we are now assigned. Motion
was carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hutchison,
Green
NOES: Directors Hanson
ABSENT: Directors - None
Fair Political Attorney June presented a letter from the Fair
Practices Political Practices Commission which asked that
each candidate and officeholder who spent not
more than $200 or on whose behalf not more than
$200 has been raised or spent for the entire
campaign, file a short form pursuant to the
Information Practices Act of 1977. After obtain-
ing the signatures of the Board Members, the
Assistant Secretary was directed to complete the
forms and mail.
' Master Plan Engineer Stevens presented the proposal for
• Update engineering work and services for the 1980
supplement to the Costa Mesa Sanitary District
Master Plan Report dated January, 1978. Upon
review of the report, the Board questioned one
of the items and asked for additional justifi-
cation. Upon motion by Director Hutchison,
seconded by Director Hanson, and uanimously
carried, the Master Plan Update Report was-tabled
to a subsequent meeting.
Assembly Bill 8 Director Hanson reported that he and Director
Update Crank had attended the County Board of Supervi-
sors Meeting on December 23, 1980. The Board
was to determine whether or not they would
negotiate with special districts or accept
County Counsel's opinion that no funds are due
to districts after the passage of AB 8. He
reported they were successful in obtaining a
90 -day extension as a negotiating period between
County officials and those concerned.
Independent Director Hanson reminded the Board Members and
Special Districts staff that the Independent Special Districts of
Meeting Orange County will be meeting on Wednesday,
January 21, 1981, at 7:30 p.m. in the Costa Mesa
Civic Center Council Chambers to discuss the AB 8
issue. He urged their attendance at this meeting
to show solidarity.
Sanitary District Manager Mattern reported the microfilming of
Records Microfilming Sanitary District Records as far back as 1944 is
Project well underway. He asked for approval to pay the
City, as invoiced, for the preparation of records
so far. Director Hanson made a motion, seconded
by Director Hutchison to approve appropriations
in the amount of $3,000 from the General Fund,
with additional appropriations to be made at a
later date. Motion was carried by the following
roll call vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson, Green
NOES: Directors - None
ABSENT: Directors - None
Warrant No. 80 -12 Director Hanson made a motion, seconded by
Director Crank, to authorize the President and
.Secretary to sign Report No. 80 -12, instructing
the County Auditor to draw a warrant from the
Costa Mesa Sanitary Dis:tri,ct General Fund in
the amount of $244,814.46. Motion was-carried
by the following roll call vote:
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Warrant No. 80 -12 AYES: Directors - Wahner, Crank, Hutchison,
(Continued) Hanson, Green •
NOES: Directors - None
ABSENT: Directors - None
Warrant No. 80 -13 Director Hanson made a motion, seconded by
Director Crank, to authorize the President and
Secretary to sign Report No. 80 -13, instructing
the County Auditor to draw a warrant from the
No. 7 Trunk Sewer Fund in the amount of
$16,558.97. Motion was carried by the following
roll call vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson, Green
NOES: Directors - None
ABSENT: Directors - None
Warrant No. 80 -14 Director Hanson made a motion, seconded by
Director Crank, to authorize the President and
Secretary to sign Report No. 80 -14, instructing
the County Auditor to draw.a warrant from the
Facilities Revolving Fund in the amount of $15.
Motion was carried by the following roll call
vote:
AYES:
NOES:
ABSENT:
Adjournment Presiden
at 10:20
Directors
Directors
Directors
t Wahner d
p.m.
- Wahner, Crank, Hutchison,
Hanson, Green
- None
- None
eclared the meeting adjourned
mo
Secretary
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