Minutes - Board - 1979-02-08MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
'
February 8, 1979
Roll Call
Present:
Directors - Wahner, Hutchison, Briggs, Glockner
Absent:
Directors - Crank
Officials
Present: Manager Mattern, Director of Finance
Oman, Attorney June, Engineer Stevens,
Assistant Secretary Geddes
The meeting
was called to order at 7:35 p.m. by President
Briggs.
Introductions
Lily Craig
of the Costa Mesa City Manager's office was
introduced
by Manager Mattern. She came to observe the
meeting.
Minutes of
On motion
by Director Glockner, seconded by Director
January 11, 1979
Hutchison,
and unanimously carried, the Minutes of
January 11,
1979 were approved as submitted.
Written Manager Mattern reported three written communications:
Communications (1) Letter from Eugene A. Chappie of the California
Legislature Assembly, (2) News article on the pilot
project on recycling, and (3) CSDA's Labor Relations
Information Service solicitation for subscription.
• Assessment Manager Mattern presented a request from the County of
Cancellations Orange to cancel assessment for trash on the following
parcels of property owned by the County on which the
tax would not be applicable:
Parcel No. Assessment Year Amount
115 - 360 -32 1978 -79 39.00
115 - 360 -33 1978 -79 39.00
115- 360 -37 1978 -79 39.00
The tax assessments on these parcels total $117.00.
Director Glockner made a motion, seconded by Director
Hutchison, to approve the cancellation of these taxes
in the amount of $117.00. Motion was carried by the
following roll call vote:
AYES: Directors - Wahner, Hutchison, Briggs,
Glockner
NOES: Directors - None
ABSENT: Directors - Crank
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2/8/79
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Occupancy Report A communication was read by Manager Mattern requesting
an addition of 6.5 units to the Occupancy Count. It
was moved by Director Hutchison, seconded by Director
Wahner, and unanimously carried, that 6.5 units be
added to the Occupancy Count making a total of 21,155.84
as of February 1, 1979.
Financial Upon motion by Director Glockner, seconded by Director
Report Wahner, and unanimously carried, the Financial Report
for the month of January, 1979 was approved as submitted.
Fee Study Manager Mattern reported that he was still working on
the Fee Study.
Construction On motion by Director Hutchison, seconded by Director
Status Report Wahner, and unanimously carried, the Construction Status
Report from Engineer Stevens was received and filed.
Santa Ana Pump- Manager Mattern informed the Board that the following
ing Station bids were received for the Santa Ana Pumping Station
Remodeling Remodeling:
Contractor Amount
Gallacher Company, Inc. $17,468.00
Sira Engineering Construction Co. 18,156.00
Cali.agua, Inc. 25,130.00
Advance Mechanical Contractors, Inc. 28,449.00 •
Engineer Stevens informed the Board that he had checked
the bids received. This project is Categorically Exempt,
and an Environmental Impact Report is not required. On
motion by Director Glockner, seconded by Director Wahner,
the contract for the Santa Ana Pumping Station Remodeling
was awarded to Gallacher Company, Inc., 1127 Baker Street,
Costa Mesa, in the amount of $17,468.00, being the lowest
acceptable bid meeting specifications. This motion carried
by the following roll call vote:
AYES: Directors - Wahner, Briggs, Glockner
NOES: Directors - None
ABSTAIN: Directors - Hutchison
ABSENT: Directors - Crank
Engineer's
Engineer Stevens
submitted his proposal for furnishing
Proposal for
the
engineering
work and services to meet the needs of
Sewer Main in
the
District for
the Construction of a Sanitary Sewer
Michigan /Gisler/
Main
in Michigan
Avenue, Gisler Avenue and Bermuda Drive
Bermuda
from
California
Street to Madagascar Street as follows:
1. Hold conferences with representatives of the District,
or its agent, property owners or lessees involved,
interested cities and other public agencies and
others, to review and discuss all aspects of the
project. 0
2/8/79
-3-
Sewer Main 2. Make arrangements for and coordination of surveys,
legal descriptions and soils investigations.
3. Prepare engineering data for regulatory permit appli-
cation that may be required by the city and /or state.
4. Prepare preliminary engineering studies and design
for review and approval.
5.
Prepare
plans and
specifications.
6.
Prepare
estimates
of quantities and costs.
7. Deliver copies of the plans and specifications for
the District's use in distribution to prospective
bidders.
8. Assist the District or its agent in securing bids,
tabulation and analysis of bid results, and in letting
of the contract.
9. Check shop and work drawings as may be submitted
by the contractor.
10. Furnish consultation and advice to the District or
its agent during construction.
• 11. Review laboratory reports on material tests and
inspections and correlate such reports with the
intention of the plans and specifications.
12. Furnish periodic observations of construction work
in progress and provide appropriate reports to the
District or its agent.
13. Furnish a final inspection and report of the complete
project with a representative of the District or its
agent.
14. Prepare and record drawings "as completed" when the
construction work has been completed and accepted
by the District or its agent. This shall mean the
original tracings of the plans will be modified, if
necessary, because of deviations from the original
work.
Engineer Stevens stated that he would perform the work
listed in Items 1 through 14 for the sum of $5930.00.
Any additional work ordered by the District will be billed
at the following per diem rates:
CLASSIFICATION
Engineer, designer,
Draftsman
Calculator
3 man survey crew
2 man survey crew
Inspector
RATE PER HOUR
etc. 41.00
33.00
33.00
90.00
78.00
25.50
2/8/79
-4-
Sewer Main After discussion, Director Glockner made a motion that
Engineer Stevens' proposal be approved. Motion was
seconded by Director Wahner, and carried by the following
roll call vote:
AYES: Directors - Wahner, Hutchison, Briggs,
Glockner
NOES: Directors - None
ABSENT: Directors - Crank
Sewer Main in Manager Mattern informed the Board that the following
Michigan /Gisler/ bids were received for the Construction of Sanitary Sewer
Bermuda Main in Michigan Avenue, Gisler Avenue, and Bermuda Drive
from California Street to Madagascar Street:
Contractor Amount
J. Frank Artukovich Construction Company $49,999.00
Westco Construction 51,409.00
McQuire Construction Co.. 60,887.00
Fleming Engineering, Inc. 61,401.00
A & A Construction Co. 62,991.90
W. R. Company 64,660.00
Five States Plumbing, Inc. 64,668.65
Summit Underground, Inc. 64,670.00
Gallacher Company, Inc. 65,242.50
Peter C. David Co. 73,229.00
Engineer Stevens informed the Board that he had checked
the bids received. A Negative Declaration was received,
considered and filed. On motion by Director Glockner,
seconded by Director Hutchison, the contract for the
Construction of Sanitary Sewer Main in Michigan Avenue,
Gisler Avenue, and Bermuda Drive from California Street
to Madagascar Street was awarded to J. Frank Artukovich
Construction Company, 915 Aleppo Street, Newport Beach,
in the amount of $49,999.00, being the lowest acceptable
bid meeting specifications. This motion carried by the
following roll call vote:
AYES: Directors - Wahner, Briggs, Hutchison,
Glockner
NOES: Directors - None
ABSENT: Directors - Crank
Engineer's Engineer Stevens submitted his proposal for furnishing
Proposal for the engineering work and services to meet the needs of
Pumping Station the District for the Construction of a Sewage Pumping
in Wilson at Station in Wilson Street at Canyon Drive as follows:
Canyon Drive
1. Hold conferences with representatives of the District,
or its agent, property owners or lessees involved,
interested cities and other public agencies and
others, to review and discuss all aspects of the
project.
•
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Pumping 2. Make arrangements for and coordination of surveys,
Station legal descriptions and soils investigations.
3. Prepare engineering data for regulatory permit
applications that may be required by the city and/
or state.
4. Prepare preliminary engineering studies and design
for review and approval.
5. Prepare plans and specifications.
6. Prepare estimates of quantities and costs.
7. Deliver copies of the plans and specifications for
the District's use in distribution to prospective
bidders.
8. Assist the District or its agent in securing bids,
tabulation and analysis of bid results, and in
letting of the contract.
9. Check shop and work drawings as may be submitted by
the contractor.
• 10. Furnish consultation and advice to the District or
its agent during construction.
11. Review laboratory reports on material tests and
inspections and correlate such report with the
intention of the plans and specifications.
12. Furnish periodic observations of construction work
in progress and provide appropriate reports to the
District or its agent.
13. Furnish a final inspection and report of the complete
project with a representative of the District or its
agent.
14. Prepare and record drawings "as completed" when the
construction work has been completed and accepted
by District or its agent. This shall mean the
original tracings of the plans will be modified, if
necessary, because of deviations from the original
work.
Engineer Stevens stated that he would perform the work
listed in Items 1 through 14 for the sum of $6930.00.
Any additional work ordered by the District will be
billed at the following per diem rates:
0
Pumping CLASSIFICATION
Station Engineer, Designer,
Draftsman
Calculator
3 man survey crew
2 man survey crew
Inspector
RATE PER HOUR
etc. 41.00
33.00
33.00
90.00
78.00
25.50
2/8/79
After discussion, Director Hutchison made a motion
that Engineer Stevens' proposal be approved. Motion
was seconded by Director Glockner, and carried by the
following roll call vote:
AYES: Directors - Wahner, Hutchison, Briggs,
Glockner
NOES: Directors - None
ABSENT: Directors - Crank
Easement Deed -
Manager Mattern submitted an Easement Deed from Monte
Monte Vista
Vista Town Homes for Tract No. 10097. Director Glockner
made a motion, seconded by Director Wahner that the
Easement Deed from Monte Vista Town Homes be accepted
and the Secretary instructed to place said deed on
record with the County Recorder. Motion carried by the
following roll call vote:
AYES: Directors - Wahner, Hutchison, Briggs,
Glockner
NOES: Directors - None
ABSENT: Directors - Crank
Annexation
Attorney June presented a resolution making application
No. 182
to the Local Agency Formation Commission for Annexation
No. 182 to the Costa Mesa Sanitary District. He informed
the Board that the annexation fee has been received
along with the letter of request.
Resolution
Director Glockner made a motion that Resolution No. 182
No. 79 -330
being A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA,
MAKING APPLICATION TO THE LOCAL AGENCY FORMATION COMMIS-
SION OF ORANGE COUNTY, CALIFORNIA, FOR THE ANNEXATION
OF TERRITORY TO THE DISTRICT, BEING ENGINEER'S NO. 182,
be adopted. This motion was seconded by Director
Wahner, and carried by the following roll call vote:
AYES: Directors - Wahner, Hutchison, Briggs,
Glockner
NOES: Directors - None
ABSENT: Directors - Crank
Newport Beach
The Board has approved $11.25 fee for single family
Sewer Service
detached residential. Manager Mattern reported that the
Proposal
Newport Beach Utilities Director accepted the concept of
charging professional administration office buildings
based on a fixture unit fee. This would amount to con-
verting the number of fixture units for professional
administration to a "single family residential number.
In essence, for every 20- fixture units for professional
administration, we would charge $11.25. This was accep-
ted by the Board and they directed Attorney June to
draft an agreement.
•
40
2/8/79
-7-
Service It was also decided that this would not pertain to
Proposal commercial or industrial developments, in which event
acceptance of sewer transmission charges would be
looked into as a separate item and separate charges.
New Policy - Director Glockner made a motion, seconded by Director
Appointments Wahner, and unanimously carried, to adopt Statement of
Policy on Appointment District Officers and Board
Representatives.
Resolution Director Glockner made a motion that Resolution No.
No. 79 -331 79 -331 being A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY,
CALIFORNIA, OPPOSING SOLID WASTE MANAGEMENT USER FEES
AND EXPRESSING REASONS IN SUPPORT THEREFOR, be adopted.
This motion was seconded by Director Wahner, and
carried by the following roll call vote:
AYES: Directors - Wahner, Hutchison, Briggs,
Glockner
NOES: Directors - None
ABSENT: Directors - Crank
Secretary was instructed to file the resolution with
the County Auditor - Controller.
Service
Manager Mattern presented a request by John C. David in
•Sewer
To County
behalf of Mary Ellen Hill, whose property is in the
Area
County, to hook up to the Costa Mesa Sanitary District
line. After discussion, Board instructed Attorney June
to draft an agreement according to discussion.
Warrant
Director Hutchison made a motion, seconded by Director
No. 78 -13
Glockner, to authorize the President and Secretary to
sign Report No. 78 -13, instructing the County Auditor
to draw a warrant from the General Fund in the amount of
$83,606.64. Motion was carried by the following roll
call vote:
AYES: Directors - Wahner, Hutchison, Briggs,
Glockner
NOES: Directors - None
ABSENT: Directors - Crank
Warrant
Director Hutchison made a motion, seconded by Director
No. 78 -14
Glockner, to authorize the President and Secretary to
sign Report No. 78 -15, instructing the County Auditor
to draw a warrant from the No. 7 Trunk Sewer Fund in
the amount of $26,362.50. Motion was carried by the
following roll call vote:
AYES: Directors - Wahner, Hutchison, Briggs,
Glockner
NOES: Directors - None
ABSENT: Directors - Crank
Adjournment Upon motion by
Hutchison, and
adjourned at 9
2/8/79
ME
Director Glockner, seconded by Director
unanimously carried, the meeting
30 D.M.
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PresIdenV- tary
•
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