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Minutes - Board - 1978-11-09MINUTES OF THE REGULAR MEETING BOARD OF DIRECTORS COSTA MESA SANITARY DISTRICT November 9, 1978 Roll Call Present: Directors - Crank, Hutchison, Glockner, Briggs Absent: Directors - None Officials Present: Manager Mattern, Director of Finance Oman, Attorney June, Engineer Stevens, Assistant Secretary Geddes The meeting was called to order at 7:35 p.m. by President Briggs. Introduction Richard Hunsaker, Engineer for Deane Bros. Developers, in Newport Beach, was introduced to the Board. New Director Director Hutchison made a motion nominating Raymond R. Appointed Schnierer to fill the vacancy on the Board. No seconds. Director Crank made a motion that James A. Wahner be appointed Director to fill the vacancy on the Board. This was seconded by Director Glockner and carried by the following roll call vote: • AYES: Directors - Crank, Briggs, Glockner NOES: Directors - Hutchison ABSENT: Directors - None Director Hutchison wished to go on record that he was opposed to filling in the office because "It has been planned ahead without the knowledge of all the Board involved." • In connection with the new appointment, James A. Wahner was admitted to the meeting and the oath was administered to him and signed. Recycling Manager Mattern distributed to the Board a communication Communication from Lee Johnson, Recycling Coordinator, at Orange Coast College. Newport Beach Manager Mattern presented staff's recommendation for Sewer Service servicing the Deane parcel in Newport Beach. Director Glockner suggested a formula be worked out by staff for subject property and extend it to residential properties, to be presented to the Board at their regular December meeting. There will be two figures - a one -time cost and an annualized cost based on 40 years. • -2- Refund Manager Mattern presented a request for refund from Request - Robert Daniel, 449 Broadway, Costa Mesa 92627, for Daniel trash pickup in the amount of $97.50. Mr. Daniel is being charged on a commercial property. Director Glockner made a motion, seconded by Director Hutchison, to refund $97.50 to Robert Daniel. Motion was carried by the fol- lowing roll call vote: AYES: Directors - Wahner, Crank, Hutchison, Briggs, Glockner NOES: Directors - None ABSENT: Directors - None Refund Manager Mattern presented a request for refund from Request - Robert Daniel., 449 Broadway, Costa Mesa 92627, for Daniel trash pickup in the amount of $167.50 for prior years, 1976 -77 and 1977 -78, being charged on commercial property. Since these tax charges were a result of a computer error, Director Glockner made a motion, seconded by Director Crank, to refund $167.50 to Robert Daniel. Motion was carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hutchison, Briggs, Glockner NOES: Directors - None ABSENT: Directors - None Refund Manager Mattern presented a request for refund from Back Request - Bay Village Homeowner's Association, 381 Sunrise Circle, Back Bay Costa Mesa 92627 in the amount of $39.00. This is a vacant lot. Director Glockner made a motion, seconded • by Director Hutchison, to refund $39.00 to Back Bay Village Homeowner's Association. Motion was carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hutchison, Briggs, Glockner NOES: Directors - None ABSENT: Directors - None Refund Manager Mattern presented a request for refund from Request - Michael E. Hagen, 3210 Idaho Lane, Costa Mesa 92626 in Hagen the amount of $39.00. This is a commercial property. Director Hutchison made a motion, seconded by Director Crank, to refund $39.00 to Michael E. Hagen. Motion was carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hutchison, Briggs, Glockner NOES: Directors - None ABSENT: Directors - None • . t. -3- Occupancy A communication was read by Manager Mattern requesting Report an addition of 15'.50 units 'to the Occupancy Count. It was moved by Director Hutchison, seconded by Director Crank, and unanimously carried, that 15.50 units be added to the Occupancy Count making a total of 21,108.84 as of November 1, 1978. Financial Upon motion by Director Glockner, seconded by Director Report Hutchison, and unanimously carried, the Financial Report for the month October, 1978 was approved as submitted. Director Crank made a motion, seconded by Director Hutchison to make an inter -fund loan of $40,000 from the Facilities Revolving Fund to the General Fund. Motion was carried by the following roll call vote: AYES: DIRECTORS - Wahner, Crank, Hutchison, Briggs, Glockner NOES: Directors - None ABSENT: Directors - None Construction On motion by Director Hutchison, seconded by Director Report Crank, and unanimously carried, the Construction Status Report from Engineer Stevens was received and filed. Engineer Stevens was instructed to prepare a revised schedule next month. • Easement Manager Mattern submitted an Easement Deed from C. J. Deed - Segerstrom & Sons for corner lot between Adams Avenue Segerstrom and Mesa Verde Drive. Director Glockner made a motion, seconded by Director Crank that the Easement Deed from C. J. Sergerstrom & Sons be accepted and the Secretary instructed to place said deed on record with the County Recorder. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hutchison, Briggs, Glockner NOES: Directors - None ABSENT: Directors - None Easement Manager Mattern submitted an Easement Deed from Electric Deed - Supplies Distributing Company of San Diego for a strip Electric near Red Hill Avenue and Clinton Street. Director Supplies Glockner made a motion, seconded by Director Hutchison that the Easement Deed from Electric Supplies Distributing Company of San Diego be accepted and the Secretary instruc- ted to place said deed on record with the County Recorder. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hutchison, Briggs, Glockner NOES: Directors - None . ABSENT: Directors - None -4- Easement Manager Mattern submitted an Easement Deed from La Deed - Quinta Motor Inns, Inc. for South Coast Executive Park. La Quinta Director Hutchison made a motion, seconded by Director Crank that the Easement Deed from La Quinta Motor Inns, Inc. be accepted and the Secretary instructed to place said deed on record with the County Recorder. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hutchison, Briggs, Glockner NOES: Directors - None ABSENT: Directors - None Warrants & Manager Mattern gave a report on submission of financial Financial report and warrant list to go with agenda package. Reports Financial statement, as presently submitted, is in a final and correct form as verified by the County. Pro- cedure for presenting the financial report will remain the same. Staff was directed to review changing the cutoff date for submission of warrants and will report back to the Board with policy direction. Orco Contract Staff was instructed to proceed with making the modifica- tions to the Orco (Jaycox) contract for hauling trash. Orco Contract Letter from Orco Disposal, Inc. requesting the term of Extension their contract be extended for five years from July 1, 1979 was presented to the Board. Director Crank made a • motion, seconded by Director Glockner that the contract with Orco Disposal, Inc. be extended as requested. Motion was carried by the following roll call vote: AYES: Directors - Crank, Hutchison, Briggs, Glockner NOES: Directors - None ABSTAIN: Directors - Wahner ABSENT: Directors - None District 1 & Director Briggs made a motion, seconded by Director 6 Representa- Crank that Director Hutchison be appointed as representa- tive tive to Sanitation District 1 and 6 Board of Directors. Motion was unanimously carried. Alternate Director Glockner made a motion, seconded by Director Representative Briggs, and unanimously carried that Director Wahner District 7 be appointed as alternate representative to Sanitation District 7 Board of Directors to replace Director Hutchison. Board Staff was instructed to draft a proposed policy statement Appointments for Board appointments to be presented to the Board for consideration at a future meeting. • 9611 Policy Director on Hutchison made a motion, seconded by Director Sewer Glockner, and unanimously carried, that the Policy Easements Statement on Sewer Easements - Condition of Development, as presented by Manager Mattern, be adopted as of November 9, 1978. Staff was directed to incorporate it in the Board of Directors' manuals. New Letterhead Manager Mattern presented a proof of a new letterhead design for the Costa Mesa Sanitary District. Director Glockner made a motion, seconded by Director Hutchison, and unanimously carried, that staff proceed with order- ing of this new letterhead design. Warrant Director Glockner made a motion, seconded by Director No. 78 -07 Hutchison, to authorize the President and Secretary to sign Report No. 78 -07, instructing the County Auditor to draw a warrant from the General Fund, in the amount of $92,472.99. Motion was carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hutchison, BRiggs, Glockner NOES: Directors - None ABSENT: Directors - None •Warrant Director Glockner made a motion, seconded by Director No. 78 -08 Hutchison, to authorize the President and Secretary to sign Report No. 78 -08, instructing the County Auditor to draw a warrant from the No. 7 Trunk Sewer Fund in the amount of $3416.56. Motion was carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hutchison, Briggs, Glockner NOES: Directors - None ABSENT: Directors - None Adjournment 0 Upon motion Hutchison, at 10:40 p. by Director Crank, seconded by Director and unanimously carried, the meeting adjourned M. Presidentl