Minutes - Board - 1978-07-05MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
July 5, 1978
Roll Call Present: Directors
Absent: Directors
Officials Present:
The meeting was cal
Rima.
Minutes of
June 7, 1978
City /Sanitary
District
Contract
Election
Costs
Refuse
Contract
Hutchison, Glockner, Rima
Briggs, Crank
Manager Mattern, Director of Finance
Oman, Attorney June, Engineer Stevens,
Assistant Secretary Geddes
led to order at 7:32 p.m. by President
On motion by Director Glockner, seconded by Director
Hutchison, and unanimously carried, the Minutes of June 7,
1978 were approved as submitted.
Attorney June reported that he had presented proposed
amendment of City /Sanitary District contract to the Costa
Mesa City Manager.
Director of Finance Oman reported on the net effect of
increase of $14,764 due to various adjustments because of
trash haulers' strike and resulting settlement.
Director Glockner made
Hutchison to approve a
City /Sanitary District
the following roll call
AYES: Directors -
NOES: Directors -
ABSENT: Directors -
a motion, seconded by Director
net increase of $14,764 to the
Contract. Motion was carried by
vote:
Hutchison, Glockner, Rima
None
Briggs, Crank
Director of Finance Oman made a report of the comparative
costs of mailed ballot election vs. voter to polls
election.
Manager Mattern reported that he had sent the proposed
revisions to the refuse contract to Jaycox and we are
awaiting their response.
Preliminary Director of Finance Oman presented the Board with Version
Budget "A" of the Preliminary Budget for 1978 -79 for study and
1978 -79 consideration with request that questions be given to the
staff no later than the August 2nd Regular Meeting,
Public
Manager Mattern
informed the Board of Directors that this
Hearing
was the time and
place fixed, pursuant to the
notice given
sessments
for the hearing
of protests and objections to
and requests
78 -79
for exemptions to
the proposed assessment for
trash and
garbage collection,
as set forth in the report
filed with
the Secretary of
the District. The Assistant
Secretary
- 2 - 7/5/78
Public informed the Board that the notice of public hearing had
Hearing been published as required by law, and the affidavit of
Assessments publication is on file in her office. The Assistant
Secretary also informed the Board that no written protests
had been received.
The President asked if there were any interested persons
present who wished to be heard. There being no protests
or objections from the audience the President closed the
public hearing.
Resolution Director Glockner made a motion, seconded by Director
No. 78 -323 Hutchison, that Resolution No. 78 -323, being A RESOLUTION
OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY
DISTRICT OF ORANGE COUNTY, CALIFORNIA, OVERRULING PROTESTS
TO THE PROPOSED ASSESSMENT FOR TRASH COLLECTION, MODIFYING
THE REPORT ON FILE WITH THE CLERK AND ADOPTING SAID REPORT
AS MODIFIED, be adopted. Motion was carried by the follow-
ing roll call vote:
AYES: Directors - Hutchison, Glockner, Rima
NOES: Directors - None
ABSENT: Directors - Briggs, Crank
Occupancy A communication
Report addition of 212
moved by Direct
and unanimously
Occupancy Count
1978.
was read
units to
Dr Glockn
carried,
making a
by Manager Mattern requesting an
the Occupancy Count. It was
er, seconded by Director Hutchison
that 212 units be added to the
total of 20,995.34 as of July 1,
Financial Upon motion by Director Glockner, seconded by Director
Report Hutchison, and unanimously carried, the Financial Report
for the month of June, 1978 was approved as submitted.
Senate
Director of Finance Oman reported to the Board that he
Bill 154
had received a questionnaire with reference to Senate
Bill 154, having to do with Proposition No. 13.
Dump
Director Mattern reported all costs associated with the
Charges
operation of landfills and transfer stations which might
be passed on to the refuse haulers has been initially
proposed by the County. This would mean that the charges
would be passed from the haulers back to the Sanitary
District. At this time, County is not taking formal
action, but it is assumed that we could expect a final
recommendation to the Board of Supervisors that would
affect the Costa Mesa Sanitary District in the next
fiscal year (1979 -80). Manager Mattern indicated that
further reports would be presented as new information
is available.
0
- 3 - 7/5/78
,Refund Request Manager Mattern presented a request for refund from Blue
Blue Haven Haven Pools of 12222 Harbor Boulevard, Garden Grove, Ca.
92640, for connection fees in the amount of $45.00. It
was verified that permit for connection of pool will not
be used, since pool will not be constructed, at this time.
Director Glockner made a motion, seconded by Director
Hutchison, that a refund be approved for $45.00, less
$15.00 for administrative costs, to Blue Haven Pools.
Motion was carried by the following roll call vote:
AYES: Directors - Hutchison, Glockner, Rima
NOES: Directors - None
ABSENT: Directors.- Briggs, Crank
Refund Request Manager Mattern presented a request for refund from Garbo's
Garbo's Restaurant, Nordstrom, Inc. of 3333 Bristol Street, Costa
Restaurant Mesa, Ca. 92626, for connection charges in the amount of
$105.00. It was verified that these charges were collected
twice, in error. Director Glockner made a motion, seconded
by Director Hutchison, that a refund be approved for
$105.00. Motion was carried by the following roll call vote:
AYES:. Directors - Hutchison, Glockner, Rima
NOES: Directors - None
ABSENT: Directors - Briggs, Crank
Refund Request Manager Mattern presented a request for refund from James
.Horvat M. Horvat of 3036 Warren Lane, Costa Mesa, Ca. for trash
assessment in the amount of $87.50. Mr. Horvat was delin-
quent in not making application for exemption before the
deadline date, according to Ordinance No. 4 and Statements
of Policy of the Costa Mesa Sanitary District. Motion was
made by Director Glockner, seconded by Director Hutchison,
and unanimously carried to deny request based on said
Ordinance and Policy of Statements. Staff was instructed
to so inform James M. Horvat.
Construction On motion by Director Hutchison, seconded by Director
Status Report Glockner, and unanimously carried, the Construction Status
Report from Engineer Stevens was received and filed.
Bristol- Manager Mattern submitted a request from the contractor for
Paularino an additional 30 working days under his contract and a
recommendation from Engineer Stevens that he be given 15
additional working days only. After discussion, Director
Hutchison made a motion, seconded by Director Glockner,
and unanimously carried that request and recommendation
be denied, and that Engineer Stevens be instructed to
advise W. R. Company accordingly. After job is underway,
if justification can be shown for additional time, W. R.
Company may make request to the Board for consideration.
- 4 -
7/5/78
Engineer's
Engineer Stevens
submitted his proposal for
furnishing
Proposal for
the engineering
work and
services to meet the
needs of
Control
the District for
the Construction
of Control
Panels in
Panels in
Santa Ana Avenue
Pumping
Station as follows:
Santa Ana
Pumping Station
1. Hold conferences
with
representatives of
the District,
or its agent,
property
owners or lessees
involved,
interested cities
and
other public agencies
and others,
to review and
discuss
all aspects of the
project.
2. Make arrangements for and coordination of surveys,
legal descriptions and soils investigations.
3. Prepare engineering data for regulatory permit appli-
cation that may be required by the City and /or State.
4. Prepare preliminary engineering studies and design for
review and approval.
5. Prepare plans and specifications.
6. Prepare estimates of quantities and costs.
7. Deliver copies of the plans and specifications for
the District's use in distribution to prospective
bidders. •
8. Assist the District or its agent in securing bids, tab-
ulation and analysis of bid results, and in letting of
the contract.
9. Check shop and work drawings as may be submitted by
the contractor.
10. Furnish consultation and advice to the District or its
agent during construction.
11. Review laboratory reports on material tests and inspec-
tions and correlate such reports with the intention of
the plans and specifications.
12. Furnish periodic observations of construction work in
progress and provide appropriate reports to the District
or its agent.
13. Furnish a final inspection and report of the complete
project with a representative of the District or its
agent.
14. Prepare and record drawings as completed when the
construction work has been completed and accepted by
the District or its agent. This shall mean the origin
tracings of the plans will be modified, if necessary,
because of deviations from the original work.
5 - 7/5/78
�anta Ana Engineer Stevens stated that he would perform the work
Pumping listed in Items 1 through 14 for the sum of $3500.00.
Station Any additional work ordered by the District will be billed
at the following per diem rates:
CLASSIFICATION RATE PER HOUR
Engineer, Designer, etc. 42.00
Draftsman, Calculator, etc. 33.50
Inspector 25.00
2 man field crew 81.00
3 man field crew 88.00
After discussion, Director Glockner made a motion that
Engineer Stevens' proposal be approved. Motion was seconded
by Director Hutchison, and carried by the following roll
call vote:
AYES: Directors - Hutchison, Glockner, Rima
NOES: Directors - None
ABSENT: Directors - Briggs, Crank
Ordinance Director Glockner made a motion, seconded by Director
No. 13 Hutchison, that Ordinance No. 13, being AN ORDINANCE OF THE
BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT,
CHANGING ITS REGULAR MEETING DATE FROM THE FIRST WEDNESDAY
• OF EACH MONTH TO THE SECOND THURSDAY OF EACH MONTH, be
adopted. Motion was carried by the following roll call vote:
AYES: Directors - Hutchison, Glockner, Rima
NOES: Directors - None
ABSENT: Directors - Briggs, Crank
Budget
There will
be a Special Meeting of the Board of Directors
Meeting
to discuss
adoption of a new budget for 1978 -1979 on
Date
Wednesday,
August 16, 1978, at 7:30 p.m. in the 1st floor
conference
room at 77 Fair Drive, Costa Mesa, California.
President's
Director Glockner
made a motion, seconded by Director
Gavel
Hutchison,
that staff be instructed to buy a.gavel to be
used by President Rima at Board Meetings. Motion was
carried by
the following roll call vote:
AYES:
Directors - Hutchison, Glockner, Rima
NOES:
Directors - None
ABSENT:
Directors - Briggs, Crank
Warrant
Director Hutchison
made a motion, seconded by Director
No. 77 -22
Glockner, to
authorize the President and Secretary to sign
Report No.
77 -22, instructing the County Auditor to draw
a warrant from
the General Fund, in the amount of
$77,478.62.
Motion was carried by the following roll call
vote:
AYES:
Directors - Hutchison, Glockner, Rima
•
NOES:
Directors - None
ABSENT:
Directors - Briggs, Crank
- 6 -
7/5/78
Warrant Director Hutchison made a motion, seconded by Director
No. 77 -23 Glockner, to authorize the President and Secretary to
sign Report 77 -23, instructing the County Auditor to draw
a warrant from the Facilities and Revolving Fund in the
amount of $3;681.25. Motion was carried by the following
roll call vote:
AYES: Directors Hutchison, Glockner, Rima
NOES: Directors - None
ABSENT: Directors - Briggs, Crank
Adjournment Upon motion by Director Glockner, seconded by Director
Hutchison, and unanimously carried, the meeting adjourned
at 10:10 p.m.
L
•
•