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Minutes - Board - 1977-02-02MINUTES OF THE REGULAR MEETING BOARD OF DIRECTORS COSTA MESA SA141TARY DISTRICT HELD AT 77 FAIR DRIVE February 2, 1977 Roll Call Present: Directors - Hutchison, Glockner, Warren, Briggs, Rima Absent: Directors - None Officials Present: Manager Eldridge, Director of Finance Oman, Attorney June, Engineer Stevens, Assistant Secretary Machamer The meeting was called to order at 7:30 p.m. by President Rima. Minutes of On motion by Director Warren, seconded by Director January 5 and Hutchison, and unanimously carried, the minutes of January 25, January 5 and January 25, 1977, were approved as 1977 submitted. County Manager Eldridge reported that Engineer Stevens is Sanitation still working with the County staff with regard to District 7 County Sanitation District 7 projects. No action is required on the amended agreement at this time. Oth Street Manager Eldridge reported that two proposals have been Appraisals received to appraise the property on the south side of 19th Street east of Whittier Avenue. Joseph A. Mueller, M.A.I., of Santa Ana, submitted a proposal in the amount of $1,000.00, and Paul G. MacMillan, M.A.I., 3661 Spruce Avenue, Newport Beach, California, submitted a proposal in the amount of $800.00. Based on the staff's recommendation, Director Glockner made a motion to award the contract for the appraisal of the 19th Street property to Paul G. MacMillan in the amount of $800.00. This motion was seconded by Director Warren, and carried by the following roll call vote: AYES: Directors - Hutchison, Glockner, Warren, Briggs, Rima NOES: Directors - None ABSENT: Directors - None Retention At the request of Director Briggs, the staff has made a Amount review of contract retention requirements of other municipalities and districts. Based on the findings and on our bonding requirements, it was the staff's recommendation that the amount of retention be reduced. Director Briggs made a motion to adopt a 5% retention effective on the next advertised contract and on all • future contracts. This motion was seconded by Director Glockner, and carried unanimously. -2- 2 -2 -77 Occupancy A communication was read by Manager Eldridge requesting Report an addition of 11 units to the Occupancy Count. It was moved by Director Warren, seconded by Director Briggs, and unanimously carried, that 11 units be added to the Occupancy Count making a total of 20,226.84 as of February 1, 1977. Financial Upon motion by Director Warren, seconded by Director Report Briggs, and unanimously carried, the "Financial Report for the month of January, 1977, was approved as submitted. Assessment The Orange County Auditor's office has requested that Cancellations on incorrect assessments, the action of the Board should Back Bay be to have the assessment cancelled, and the County will Village issue refunds where excess payment has been made. Director Hutchison made a motion to rescind the action of January 5, 1977 approving a refund in the amount of $128.00 to Back Bay Village Association for trash assessment on parcels 439 - 151 -52, -51, -50, -49, -48, -47, -46, and 439 - 153 -14, common areas in a condominium development. This motion was seconded by Director Warren, and unanimously carried. Director Hutchison made a motion to authorize the County Auditor's office to cancel the trash assessments on parcels 439 - 151 -52, -51, -50, -49, -48, -47, -46, and 439- 153 -14, as these are common areas in a condominium development and do not receive trash service. This motion was seconded by Director Warren, and carried by the following roll call vote: AYES: Directors - Hutchison, Glockner, Warren, Briggs, Rima NOES: Directors - None ABSENT: Directors - None Assessment Manager Eldridge reported that an incorrect assessment Cancellation had been charged to Assessor Parcel 439 - 141 -10 as a Lewis Claim for Exemption had been filed by R. H. Lewis, 337 Monte Vista, Costa Mesa under Parcel 930 - 040 -10. This is a condominium and does not receive trash service. Director Warren made a motion to authorize the County Auditor's office to cancel the assessment in the amount of $32.00 for parcel 439 - 141 -10, located at 337 Monte Vista, Costa Mesa. This motion was seconded by Director Hutchison, and carried by the following roll call vote: AYES: Directors - Hutchison, Glockner, Warren, Briggs, Rima NOES: Directors - None ABSENT: Directors - None • -3- 2 -2 -77 K5truction Manager Eldridge presented the Project Status Report meatus Report from Engineer Stevens for the Board's review. After discussion, the report was ordered received and filed. Anniversary Manager Eldridge reported on a sewer problem at Lane Anniversary Lane, and indicated a claim for damages has been received from Pat Slater, 2115 Anniversary Lane, and has been forwarded to the attorney for processing. Force Main It was also reported that emergency repair work was Irvine & Mesa required on a force main at Irvine Avenue and Mesa Drive. The cost of this repair was not known at this time. Sewer Easement Manager Eldridge presented an easement deed from Harbor Blvd. Harold T. Segerstrom and Veronica P. Segerstrom, Nellie Segerstroms Ruth Segerstrom, Harold T. Segerstrom, Jr. and Jeannet E. Segerstrom, and Henry T. Segerstrom and Yvonne de C. Segerstrom to the District for a perpetual easement and right of way for sanitary sewer purposes in, on and over property located at Harbor Boulevard, Lots 11 and 14 of Fairview Tract. Director Warren made a motion to accept the deed and place said deed on record with the County Recorder. This motion was seconded by Director Hutchison, - and carried by the following roll call vote: AYES: Directors - Hutchison, Glockner, Warren, +_ Briggs, Rima NOES: Directors - None ABSENT: Directors - None Sewer Easement Manager Eldridge presented an easement deed from Fairview Rd. Maureen L. Rischard'to the District for a perpetual Rischard easement and right of way for sewer purposes in, on, and over a portion of George W. Griffith's Subdivision of Fountain Addition to Fairview. Director Warren made a motion to accept the deed and place said deed on record with the County Recorder. This motion was seconded by Director Glockner, and carried by the following roll call vote: AYES: Directors - Hutchison, Glockner, Warren, Briggs, Rima NOES: Directors - None ABSENT: Directors - None Prevailing Upon motion by Director Glockner, seconded by Director Wage Rate Warren, Resolution No. 77 -301, being A RESOLUTION OF Resolution THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY No. 77 -301 DISTRICT ADOPTING A PREVAILING WAGE RATE PURSUANT TO SECTION 1773 OF THE LABOR CODE OF THE STATE OF CALIFORNIA, was adopted by the following roll call vote: AYES: Directors - Hutchison, Glockner, Warren, Briggs, Rima NOES: Directors - None ABSENT: Directors - None -4- 2 -2 -77 Appraisals for Manager Eldridge reported that the law now requires Bristol - that before any public agency can acquire right of way Paularino that appraisals must first be made. There are five Easements parcels that must be appraised for the Bristol - Paularino sewer project. Director Warren made a motion to approve Resolution authorization to expend up to $5,000.00 for right of way 77 -302 appraisals for the Bristol - Paularino Sewer Project. This motion was seconded by Director Briggs, and carried by the following roll call vote: AYES: Directors - Glockner, Warren, Briggs, Rima NOES: Directors - Hutchison ABSENT: Directors - None Annexation Attorney June presented a resolution making application No. 168 to the Local Agency Formation Commission for Annexation No. 168 to the Costa Mesa Sanitary District. He informed the Board that the annexation fee has been received along with the letter of request. Resolution Director Warren made a motion that Resolution No. 77 -302, 77 -302 being A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, MAKING APPLICATION TO THE LOCAL AGENCY FORMATION COMMISSION OF ORANGE COUNTY, CALIFORNIA, FOR THE ANNEXATION OF TERRITORY TO THE DISTRICT, be adopted. This motion was seconded by Director Briggs, and carried by the following �. roll call vote: AYES: Directors - Glockner, Warren, Briggs, Rima NOES: Directors - Hutchison ABSENT: Directors - None Sewer Service Manager Eldridge presented a request from Hunsaker and Newport Beach Associates for sewer service to a four -acre parcel Wm. Deane located east of the YMCA and north of University Avenue Parcel in the City of Newport Beach. After discussion, Director Glockner made a motion to authorize the staff to prepare a contract agreement with Newport Beach to provide sewer service to this parcel until such time as Newport Beach can service this area. A reasonable annual service charge will be applied to this contract, and all connection charges will be paid to Costa Mesa. This motion was seconded by Director Warren, and unanimously carried. Alternate Director Glockner made a motion that Director Briggs Representative be appointed as alternate representative to Sanitation Districts Districts 1 and 6 Board of Directors. This motion 1 and 6 was seconded by Director Hutchison, and unanimously carried. District 7 Director Glockner made a motion that Director Warren Representative be appointed as alternate representative to Sanitation • District 7 Board of Directors. This motion was seconded by Director Hutchison, and unanimously carried. -5- 2 -2 -77 Warrant Director Warren made a motion authorizing the President 40- 76 -11 and Secretary to sign Report 76 -11 instructing the County Auditor to draw a warrant from the General Running Expense Fund in the amount of $70,379.03. This motion was seconded by Director Briggs, and carried by the following roll call vote: - AYES: Directors - Hutchison, Glockner, Warren, Briggs, Rima NOES: Directors - None ABSENT: Directors - None Adjournment Upon motion by Director Warren, seconded by Director Glockner, and unanimously carried, the meeting adjourned at 9:18 p.m. President ecretar'y W •"